Provost’s Council
September 8, 20151:00 pm
Ruby Hicks Hall, Room 248
Members Present: Gayle
Arries, Dan Averette, Jackie Blakley, Tim Bowen, Jenni Creamer, Scott Harvey, Tom Hiebel, Lynn Lewis, Lou Ann
Martin, Linda Jameison, Brian Swords, Hap
Wheeler
Members Absent: Sarah
Shumpert
Others Present: Margaret Burdette, Matt Edwards,
Emma Robinson
Length of Meeting: 2 hours
Topics Discussed:
The August 25, 2015 meeting minutes were approved as
presented.
Emma Robinson gave a progress report on the SC Accelerate
grant. During her presentation, she
discussed the following.
·
Work Plan
·
Strategies (5)
·
Project Charter Deliverables
·
Budget
·
Goals and Outcomes
·
Grant Closeout
The group appreciated the information and was pleased with
the success of the grant.
Rebecca Eidson discussed the Communications policy and
procedures. The policy, 1-2-1024, had no
changes. Two procedures, 1-2-1024.2 (Internal Communications) and 1-2-1024.1
(External Communications) were to be
combined into one and then deleted. She
will present the combined procedure, which has no significant changes, to
Executive Staff. Members had no
recommendations for revision. Rebecca
also noted the new Communications page on eTC.
Matt Edwards gave a demonstration on Office 365 and
discussed the recent eTC outage. He
noted that no maintenance is conducted two weeks prior to the start of classes. The outage was caused by a record number of
people reviewing their emergency information.
The system had to look up that information for every user, and the
volume of users caused the performance issues.
Matt walked the group through the Office 365 demonstration. He noted that the college is responsible for
the security of stored student data, and we will have better control of that
with Office 365.
Matt also reported on a new procedure, Cloud Computing Procedure, that he drafted. Much discussion took
place on this procedure, especially on its application to college cell phone
use and the overall impact on how the college does business. The group suggested that the following be
considered for the procedure:
·
A preamble with background information;
·
Define the type of information
·
When to implement the procedure – risk
management concerns
·
Remedies
·
Get input from other stakeholder groups
Matt will revise this procedure and bring it forward at
another meeting.
The following policies were reviewed.
1-8-1010, Reproduction
of Copyrighted Print and Non-print Material
Motion to approve by Lynn
Seconded by Margaret
Approved as presented.
3-2-2020, Maximum
Student Load
Motion to approve with revision by Linda
Seconded by Jackie
Approved with a minor revision
3-2-1042, Credit
Students’ Educational Goals
Motion to approve by Tom
Seconded by Scott
Approved as presented.
3-2-1054, Recognition
of Academic Achievement
Motion to approve by Scott
Seconded by Dan
Approved as presented.
Galen will present these at the September 9 Executive Staff
meeting.
With no further business, the meeting was adjourned.
Recorded By: Anne Bryan
Next Meeting: Tuesday,
September 22 at 1:00, in RH 245
