Provost’s Council
October 27, 20151:00 pm
Ruby Hicks Hall, Room 248
Members Present: Gayle Arries, Dan Averette, Jackie Blakley, Jenni Creamer, Scott Harvey, Tom Hiebel, Lynn Lewis, Linda Jameison, Sarah Shumpert, Brian Swords, Hap Wheeler
Members Absent: Tim Bowen
Others Present:
Length of Meeting: 2 hours
The September 22, 2015 meeting minutes were approved as
presented.
Galen noted that the approval changes to the Overnight
Travel Authorization form are in place. The form now requires first and second
level supervisor signatures, but does not need a vice president’s signature,
unless the vice president is the second level supervisor. Also, the form now has a text box for the GSA
justification, rather than requiring an additional sheet of paper. Both of these improvements will make the
process more efficient.
ACTION
ITEM: Galen will talk with Cara about the need for the requestor to have
a copy of the OTA, with all signatures, returned to them.
Procedure 3-1-1010.3, Course
Scheduling for Credit/Curriculum Programs.
After a brief discussion in which it was determined that this procedure
is operational, Lynn moved that this procedure be deleted, with its contents
added to all parties involved in scheduling.
Dan seconded the motion. It
passed unanimously.
Procedure 1-8-1010.1, Reproduction
of Copyright Materials, Print and Non-print.
Galen noted that this is the combination of two procedures, with
updated verbiage to include changes in copyright law. The college attorney reviewed this procedure
and suggested simple edits. The group
agreed to additional revisions. Galen
will make the revisions and forward it to Executive Staff for review and
approval.
Scott discussed Scheduling and noted the members of the
Strategic Scheduling Committee: Brian
Swords, Tim Bowen, Chris McFarland Christy Lawless, Della Vanhuss, Jackie Rutledge,
and Doug Wilson. A Comprehensive Studies
representative will join the committee. Using
Schedule Planner, he led the group through an exercise to demonstrate to the
group the difficulty our students have in developing a schedule. The discussion touched on the following
points.
·
Enrollment problems – If a student cannot get a
schedule, he/she leaves.
·
Fast Track courses have great success rates, but
they do not work with other schedules.
·
Too many people creating schedules – call for
centralization.
·
The college needs to be committed to the target
programs at each campus and provide the courses to support those programs. We need to give our students the ability to
do what we say they can do.
·
Build core schedules at each campus and allow
courses with low enrollment at the community campus.
·
Video conferencing – must have infrastructure
and support and funding to do it well
·
Non-standard meeting patterns are a significant
issue. Off campus (high school,
clinical, etc.) will most likely be approved.
·
Grow our evening program/less online.
ACTION
ITEM: The Strategic Scheduling
Committee will develop a scheduling framework to address all variables. Once the framework is in place, the
scheduling process will be much more efficient.
ACTION
ITEM: Add a Comprehensive Studies
and a Success Coach representative to the Strategic Scheduling Committee
Gayle gave a website update and noted that we are making
progress. She distributed a list of all
credit and non-credit programs that we offer, and noted that many of them sound
the same. Since the website is being
developed through the lens of the student, she asked the group to review the
handout to consider ways to make it more user friendly for the student. The goal is for students to use as few clicks
as possible to get the information they need. Gayle asked that any ideas be
sent to her.
Announcements:
Galen:
Discussed the October bonus for full time employees. Based on the state requirements, a small
group of employees will not get the bonus.
Galen provided the names to their
supervisors to allow them to have a discussion with the employee.
Oconee Hall power outage – Addressed it with a quick fix,
but additional work will need to be done.
The SFAA review of the Student Success Center request went
well.
Lynn:
Reported that they have found snakes in Fulp Hall.
Scott:
Three training sessions are scheduled: Classroom Management, Advanced Standing, and
Course Scheduler.
Attendance tracker changes will go into effect in the
spring. Now, the LDA will upload
automatically.
Jackie:
The South Carolina Women in Higher Education luncheon was a
success. Lynn was the speaker and did an
excellent job.
Jenni:
First Spring group orientation will take place at Easley on
October 28.
With no further business, the meeting was adjourned.
Next Meeting: Tuesday,
November 10, at 1:00, in RH 248
