Academic Delivery Group Minutes (4/12/11)

Academic Delivery Group Meeting

April 12, 2011

1:00 p.m.

Personnel Conference Room

Members Present:     Susan Allen, Jackie Blakley, Tim Bowen, Katy Goforth, Eugene Grant, Scott Harvey, Gwen Owens

Members Absent:        Lynn Lewis

Others Present:          Croslena Johnson, Janet Fuller, Dan Holland

Length of Meeting:  2 hours

Topics Discussed:

Dr. Buckhiester welcomed Croslena, Janet, and Dan to the meeting.

Croslena distributed several student engagement forms.  Dan explained that an incident prompted a group discussion on how to handle certain situations.  He explained that as Croslena was working on the student engagement forms, Lynn Lewis was working on procedures to address misconduct in the Health Education Division. The document from the Health Education division, Disruptive Student Behavior, was also distributed.  A work group was created to develop a plan to address situations and incidents. 

Croslena discussed the Student Engagement Communication Form.  She noted that it is a relatively simple form that provides basic information and is intended for multi-department use.  The group suggested that this form be put on eTC so that it would be easily accessible to employees. The originator of the form would complete the information up to the Referral Information section.  This process keeps the information confidential.  Upon completion, the form will be housed in the office of the Vice President for Student Affairs.  Scott cautioned that the information would become an educational record, and the form and any attachments would have to be provided if subpoenaed.  We must be careful with what we attach to the form. 

Other points were noted:

• By keeping records, we can address repeat offenders.

• Any action taken will be determined by the incident.

• Include information and training on these forms in new adjunct and full-time faculty orientations. 

• Revise the form to add a line for the name of the originator.

• Add “possession of a firearm” to the offenses.

It was noted that the information developed by the Health Education Division could be adapted for all four divisions.  Dr. Buckhiester will review the document with the deans at a deans’ meeting.

Croslena noted that the other forms in the packet were self-explanatory and were presented as information.

The Minutes of the March 31, 2011 meeting were approved.

In following up on the Minutes, Dr. Buckhiester reminded the group that he needed the names of the representatives for the Technology Standards group chaired by Lee Tennent and Sarah Shumpert.  He noted that the Perkins amendment was approved, so areas can spend their money.  He also reminded the group that only permanent committees/groups and their chairs would be in the Spring Convocation printed program.  By the end of the week, he asked the group to let him know of any new permanent groups that need to be included in the program.

Scott briefly discussed registration windows.   He confirmed that currently enrolled students would register first, followed by current students.  The two registration windows would overlap.  Different RANS would be assigned to differentiate the two groups.  The system will close the registration periods.  Advisors would be responsible for being aware of the status of the students. It was noted that these advising windows need to be convenient for day and evening students, and some members of the group mentioned concern about the new tuition model and its effect on enrollment. 

Scott and Katy discussed class cancellations.  Some issues include:

• The timing of the cancelled class. 
• Cancelled classes impact multiple areas. 
• Even more of a financial aid impact with the new tuition model. 
• The purge is a factor in whether the class makes.
• Classes may be cancelled for practical reasons.

It was noted that all the divisions try to make a decision on cancelling a class by late registration.  There are too many factors involved to set a firm, campus-wide deadline for cancellations, and most divisions do everything they can to run the class.   After the purge, students tend to register/purge multiple times.  It was suggested that we move the cancellation date to the Thursday before classes start.  A longer window would allow more time to figure out financial aid, and to gather funds. 

Eugene discussed recognizing achievement of evening students who cannot take 12 hours.  Discussion took place on possible criteria to be used to determine which students to recognize.  No decision was made, but the group agreed to pursue this initiative. 

Katy distributed a handout on the proposed attendance policy, which if accepted, would replace the wording in the catalog.  Several members of the group wanted the opportunity to review the policy.  It will be an agenda item for the next meeting. 

Tim discussed Anderson Campus promethean boards.  He noted that the three classrooms shared by CCE and credit are not technologically equipped.  Currently, he uses e-Beam and portable technology to meet any needs in these classrooms.  He will wait for Sarah and Lee to develop the technology standards and then make purchases accordingly. 

Dr. Buckhiester discussed the student awards dinner.  In Dr. Booth’s absence, Jackie will handle the welcome and Lynn will make a few remarks.  The deans and Dan will be included in the photographs of outstanding students. 

Dr. Buckhiester discussed computer leases.  Faye Allen explained that she gets an estimate from Lee for computer leases, and that a part of the tuition is captured to pay for the lease.  If any of the divisions know of a non-standard need, make Lee aware of it so that he can include it in his estimate. 

Under announcements, Dr. Buckhiester noted that the Clemson University Class of ’63 reunion project is the Bridge Program.  He attended several functions about this project, and the feedback about the program is very positive.  Our classes are challenging, our students are well prepared when they enter Clemson, and the students and families appreciate the opportunity to have a Clemson education.  Dr. Buckhiester stated that the Class of ’63 was told that the Bridge student persistence rate is 95%, while the persistence rate for non-Bridge transfer students is 75%.

Eugene announced that BMW has created a Technical Scholars Program.  Eight Tri-County students, three Greenville Tech students and four Spartanburg Community College students were invited to participate.  Other industries are interested in this type of program, as well.  He also announced that the robotics team placed second at the South Carolina competition, won the North Carolina competition and will be competing at the national competition in St. Louis. 

Susan is in the process of establishing the Faculty Fellow selection committee and may ask the deans for input on committee members.  She is also in the process of preparing for new faculty orientation.  She was pleased to announce that we received an outstanding report from the Title III external site evaluator.  Susan has filled several vacancies.  Cheryl Enfinger is the new Title III administrative assistant; Katy Goforth has accepted the learning communities coordinator position, and Lou Ann Martin has accepted the ASNC coordinator position.

Katy reported that Faculty Senate division elections will take place soon.  Currently, there is only one nominee for Faculty Senate president, so that person may win by default, with no election. 

Tim noted that we are close to hiring a part-time director for the Oconee campus. 

Scott noted that there are problems with many faculty grade books.  The books are missing names, dates, last dates of attendance, and other important information.  He will let the deans know of the problems and asked for their help in getting the grade books corrected. 

With no further business, the meeting was adjourned.

Recorded by:             Anne Bryan

Next Meeting:            Friday, May 27, at 10:00, in the Personnel Conf. Room, RH 102

Academic Delivery Group Minutes (3/31/11)

Academic Delivery Group Meeting

March 31, 2011

1:00 p.m.

Personnel Conference Room

Members Present:     Jackie Blakley, Eugene Grant, Scott Harvey, Lynn Lewis, Gwen Owens

Members Absent:       Susan Allen, Tim Bowen, Katy Goforth

Others Present:          Lee Tennent, Sarah Shumpert

Length of Meeting:  2 hours

Topics Discussed:

Dr. Buckhiester welcomed Lee and Sarah to the meeting.

Lee discussed Prioritization of IT Tickets.  The IT department averages 1300 tickets a month.  On average, 548 of them are incidents (production problems) and the remaining are service requests (planned work).  He noted that the service requests are assigned a priority (high, medium, or low), and requests are addressed based on the priority, not the due date or the date received.   The customer and IT can negotiate a priority level, if needed.  Each of the three work groups, the Operations Group, the Service Desk Group and the Applications Group, has established a limit on the number of tickets that can be handled at one time.  Very seldom are these limits maxed out. 

Lee and Sarah discussed technology standards in the classroom.  They are looking at all aspects of the classroom, including distance learning, furniture, and power and are requesting input about technology needs from the academic side.  A work group will be created to address these issues.  Business & Public Services and Arts & Sciences will each have a representative on this group.    I & ET and Health Education will share a rep.  The deans will send the names of the reps. to Dr. Buckhiester by mid-April.

Sarah discussed the Blackboard upgrade and distributed a proposed informational document for discussion.   This upgrade will be a major change and will help with password compliance.  She explained that we will upgrade and integrate with Banner at the same, with an implementation date of fall 2011.  Courses will migrate, but this would be a good time for faculty to clean up courses and to delete any that may need to be deleted.  Sarah reviewed the handout with the group and touched on several key points.  The deans asked Sarah to send it to department heads.  The department heads will notify their program coordinators. 

The minutes of the February 22, 2011 meeting were approved. 

In following up on the minutes, Dr. Buckhiester noted that he continues to work with Sue Whorton, at Clemson about the Bridge GPA issue.  The rest of the MOA is in place.

Dr. Buckhiester clarified that with the approved Perkins amendment, the deans can begin spending that money.

He reminded the group of the 4/15 equipment deadline.

Dr. Buckhiester thanked Scott for all his work on the 2011-2012 catalog.  It is very well done.  Scott pointed out a few improvements in the catalog, such as additional pages with maps and a directory on the last page with information for all campuses.  In reviewing the catalog, if the members of the ADG find any mistakes, Scott asked that they send them to him via e-mail.  He will keep a file of corrections for the next catalog.

The group briefly discussed the Time Limit for Students Requesting Grade Changes, and Scott distributed the revised Credit Course Grade Timetable and Grade Change Procedure.  The procedure notes that “all grade changes must be submitted no later than the 20^th class day of the subsequent term/session.” This is in line with the timeline for incomplete grades.  The deans agreed with this revision, but noted that it must be well communicated.  The revised procedure will go to Executive Staff for approval.

Scott discussed eTC mail and distributed information about a proposed policy regarding eTC mail and official college communication to students. He noted that eTC mail is the primary e-mail for our students, and that we should not send e-mails to our students at any other account.  We have no control over whether a student forwards his eTC mail, but eTC mail is should always be used as the primary e-mail service.  The group agreed with the proposal, but asked that it be communicated college-wide, not just to faculty.  They also agreed to update syllabi with this information as they are reviewed. 

Dr. Buckhiester discussed the Dean’s List/President’s List and distributed page 27 of the 2010-2011 catalog.  Under Academic Honors, he suggested that the fourth bullet be replaced with “No D, F, or WF in any courses.”  The group agreed with this suggestion.  Eugene noted that evening students are at a disadvantage when it comes to these honors.  Most are not able to meet the 12 hour requirement to be eligible for the Dean’s List/President’s List.  He asked the group to consider a way to recognize our evening students.  This will be an item on the next agenda. 

Dr. Buckhiester mentioned that the modified Humanities requirement has been included in the 2011-2012 catalog, and that it will not be retroactive.

In Katy’s absence, the group did not discuss the Attendance Policy.  It will be an item on a later agenda. 

Scott discussed Class Cancellations.  Because a cancelled class can impact financial aid, Scott suggested revisiting the timeline and the process.  This will be an item on the next agenda.

Dr. Buckhiester discussed MAT 113 and MAT 114.  There is some concern about whether these courses can be used for financial aid.  Dr. Buckhiester asked if we have any programs that would accept these courses as an elective.  The I & ET and Business & Public Services divisions have programs that will accept them as elective credit.  Dr. Buckhiester will report this to Bill Whitlock.  He noted that the grading in these courses will be A, B, C, D, F.

Scott discussed the summer 2012 calendar.  He noted that the exam period is now included in the session dates at the top of the calendar, and the tuition due date has been added.  The calendar will go to Executive Staff for approval. 

Scott discussed the Registration Window and proposed limiting the window for our currently enrolled students.  He distributed a handout with the pros/cons of the proposal and dates for a spring 2012 implementation.  This item will be on the agenda for the next meeting.

Dr. Buckhiester discussed the Maximum Student Load in the Summer and noted that this policy change still needs to go to Executive Staff.  The procedure has not been reviewed since 2005, and he plans to send it to the deans to review and update the language.

Dr. Buckhiester reported that the modified drop/add period has been approved by Executive Staff for piloting in the fall.  The revision will provide a five day drop/three day add period.  Section changes of the same course can occur on days four and five, as can changes to lower levels in Math and English courses.  This change will be evaluated after the fall pilot.  It was noted that this change needs to be communicated college-wide. 

Dr. Buckhiester noted the following:

• The Enrollment Calendar is completed and posted.  There is a $40 late registration fee.

• The Career Fair will take place on 4/6.  Deans were asked to encourage faculty to encourage students to attend.

• The Awards dinner will take place on 4/19. Dr. Buckhiester asked the group to send him any ideas about entertainment.

• During spring convocation, only permanent groups and committees will be recognized in the printed program.  We have too many project and ad hoc groups to include them all.  Dr. Buckhiester distributed a copy of last year’s convocation program.  He asked the group to review it to see if any other groups need to be included.

Lynn announced that the Medical Assisting site visit went very well.  The site team was very impressed with student engagement and student attendance.  Lynn also announced that MLT / Clemson agreement has been signed.  She noted that the Veterinary Technology Department had a surprise visit by the USDA.  No deficiencies were reported after the visit.

Gwen noted that we are close to hiring a new music instructor.  She also announced that Kari Carson has a new baby.

Eugene announced that the Pickens Robotics Team, a group that some of our I&ET instructors mentor, made it to the finals at the Palmetto Competition.  They will advance to the next competition.  He also mentioned that Tri-County is involved in a DHEC lawn mower voucher program.  He asked the group to Google it for more information.  The I&ET division is working with the Anderson City Police on a fundraiser.  The two buildings built by the Building Technology students will be donated for a silent auction. 

Jackie noted that the CRJ career fair went very well and was well attended.  The Law Enforcement Banquet was also a big success.   Jackie reminded the group about the ECD workshop on April 16.  She also noted that she has three searches underway.  These include the academic resource specialist position and two CRJ positions.

Scott announced that Smart Events, a notification system, will be available soon.  He also reported that we have done a good job promoting graduation because the number of applications has increased.

With no further business, the meeting was adjourned.

Recorded by:             Anne Bryan

Next Meeting:            Tuesday, April 12, at 1:00, in the Personnel Conf. Room, RH 102

Academic Delivery Group Minutes (2/22/11)

Academic Delivery Group Meeting

February 22, 2011

1:00 p.m.

Personnel Conference Room

Members Present:     Susan Allen, Jackie Blakley, Tim Bowen, Eugene Grant, Scott Harvey, Lynn Lewis, Gwen Owens

Members Absent:       Katy Goforth

Others Present:          Marla Roberson

Length of Meeting:  2 hours

Topics Discussed:

Scott discussed the Change of Major form and noted that it has been placed under the Faculty tab as a convenience for faculty.  It is not available to students.  Students are required to come to Student Records to process the form.  This allows the Records staff to review the change and to explain any problems to the student.  Once the document system is in place we will be able to include more information on the form and it will be available to students. 

With Katy’s absence, Marla attended the meeting and reported on First Day Drop from Class.  She brought forth a suggestion from Faculty Senate that any student not in attendance on the first day of class be dropped from the class.  The following points came from the discussion.

• Concern about financial aid impacts
• The amount of work for the instructor
• Considerations of the shortened drop/add period
• What are valid exceptions and how would they be handled?
• May be difficult to handle in larger divisions

The group agreed it would need more information from the Faculty Senate before pursuing this suggestion.

Dr. Buckhiester noted that he is still trying to get clarification on the use of a cumulative GPA for the Clemson Bridge program.  Another issue that needs clarification is the possible use of a non-transfer course, outside of the 30 required hours, that increases the GPA to the 2.5 needed to cross to Clemson. 

Jackie discussed the time limit on students requesting consideration of a grade change. It was noted that at an earlier meeting, the group decided to have the grade change policy follow the incomplete policy, which allows 20 days into the subsequent term.  The deans will discuss this further with their divisions and this topic will be on the agenda for the next meeting.

Dr. Buckhiester noted that the Distance Education Peer Group will meet this spring, and the group needs a representative from Tri-County.  It was noted that having a faculty voice and perspective would be beneficial.  Dr. Buckhiester asked the deans to send him the names of possible representatives.

Dr. Buckhiester discussed the Perkins amendment period, and asked the deans if they had any sense of unspent money.  Jackie noted that the Academic Resource Specialist position is vacant now, and she will have to address that vacancy.  Dr. Buckhiester stressed that Amanda Spacil needs any amendments by March 10.

Dr. Buckhiester briefly discussed equipment purchases.  He noted that sometimes purchases made late in the year have to be rolled over into the next year.  To try to avoid this issue, he asked that equipment purchase requests be submitted by April 15.  He also noted that equipment money cannot be used in place of funds affected by the recent cuts. 

Dr. Buckhiester discussed state term contracts.  He clarified that if a vendor’s price is 10% less than the state contract price, the state contract vendor must have the opportunity to meet the lower amount.  If he/she cannot, then the original vendor can be used for the purchase.

Susan announced that she will retire on June 30. 

Scott reported that the summer, fall and spring calendars are online.

Jackie noted that Ed Heberling, the Academic Resource Specialist is no longer with the college. 

Lynn announced that the MLT/Clemson agreement will soon be signed. 

Dr. Buckhiester noted that Tim will be added to the Ad Hoc Scheduling Group.  Della, Robin, Janet, and Stan will remain in the group.  The Student Affairs representatives are not yet decided.

With no further business, the meeting was adjourned.

Recorded by:             Anne Bryan

Next Meeting:            Thursday, March 31, at 1:00, in the Personnel Conf. Room, RH 102

Staff Advisory Board Minutes (4/13/11)

Staff Advisory Board Meeting

April 13, 2011

8:30 a.m.

Ruby Hicks Conference Room, RH 102

Members Present:     Cathy Payne, Melinda Zeigler, Tonique Dennis, Vicky Graves, Jennifer Creamer,

Lisa Anderson, Sue Bladzik,

Members Absent:      Rick Cothran

Length of Meeting:  3/4 hour

Topics Discussed:

Cathy called the meeting to order at 8:35 am and began with a report on the planned Tri-County Technical College annual picnic.  Cathy spoke with Doris Simpson who confirmed with Dr. Booth that the picnic would be held on Friday, May 20^th at the Easley Campus. 

Cathy also reported that she spoke with Debbie Nelms and Yvette with the Foundation and the budget for the picnic this year is $3,000.  Debbie Nelms asked Cathy if the budget for the coming year would need to be increased.

Tonique presented a list of potential games that could be played, but mentioned the need for additional help from the faculty. 

Action Items:

• Cathy will request Graphics update the brochure with emphasis on the Easley Campus.  It will be mailed out the week of 4/25 with RSVP date of May 6^th.
• Tonique will coordinate games for the picnic:  Soda Bottle Bowling, Scavenger Hunt and Hot Potato and check on the cost of a Boche Ball game.
• Tonique will research the purchase of a prize for the “Bake-Off” from Sam’s Club as well as the purchase price of 2 sheet cakes.
• Sue will check with Gregg Rowe regarding assistance in the setup/breakdown before and after the picnic.
• Cathy will get a price on the food from Smoking Pig.
• Cathy will contact Katy Goforth regarding enlisting help from the faculty.
• Sue will have the decorations currently stored at Anderson Campus shipped to Easley Campus.
• Cathy and Tonique will physically check out the Easley Campus to determine where the games can be held and if there is room for an inflatable

A follow-up meeting to discuss final details for the picnic was scheduled for Thursday, April 28^th at 8:30am.

Motion was made by Jennifer and seconded by Tonique to approve the December 2010 meeting minutes.  Meeting minutes were approved by all members.

Motion was made by Jennifer and seconded by Tonique to approve the March 2011 meeting minutes.  Meeting minutes were approved by all members.

Motion was made to adjourn the meeting at 9:10am by Cathy with all members in favor.

Recorded by:             Sue Bladzik

Next Meeting:            Thursday, May 12^th , at 8:30 am, RH102.

Faculty Senate Minutes (3/14/11)

Tri-County Technical College

Faculty Senate Minutes

Date:   3/14/2011

Location:  CD 142

Time: 1:30 p.m.

Members Present: Katy Goforth, Jimmy Walker, Marilyn Vickery, Jennifer Beattie, Donna Shannon, Amoena Norcross, Penny Edwards, Matt Woodall, Phil Smith, Susan Curtis, John Woodson

Members Absent: Keri Catalfomo, Yvonne Vinson, Deborah Brock, Marla Roberson, Scott Brabham

Guests: N/A

Presider: Katy Goforth

Approval of Minutes:

      Approved with the following changes:

     

·         Number 1.  Budget restrictions for college:

             first sentence: “thought; therefore, no formal…”

            Next sentence:  “Everyone is encouraged …”

·         Number 3.  First Day of Class Attendance:

            First sentence:  “…policy in place that allowed…on the first day of the class

             meeting.”

            Third sentence:  “The discussion led to…”

·         Number 4.  Faculty Senate Presence:

            Fourth sentence:  “…notify faculty of senator elections, duties, and activities.”

·         Number 5.  Faculty Choice Award:

            Last sentence:  “…at the March 14 meeting.”

1.   Issue discussed and major points of discussion:

Katy asked if the e-mail had been received regarding where the form for students to change their major was located.

 Amoena said she was unable to find it in either the faculty tab or the student tab.

 Katy reiterated that students should be advised to go to student records for the form, but that it is under the faculty tab.

      Action to be taken as a result of discussion, person(s) responsible, and timeline:

No further action.

2.   Issue discussed and major points of discussion: Faculty Scholarships

Katy said there was $2,089.50 available for a scholarship.  The scholarship would be given in the amount of $1,200.00 so there would only be one scholarship awarded.  At our next meeting a recipient will be selected.  If anyone would like to serve on the selection committee they need to respond to her by e-mail by April 1^st.

      Action to be taken as a result of discussion, person(s) responsible, and timeline:

Next meeting.

3.   Issue discussed and major points of discussion: Electing a new Faculty Senate President

All nominees must be full time faculty now serving on the current Faculty Senate.  There are no term limits.  Katy will take nominations any time between now and April 15^th, but asks that no one is nominated without their prior knowledge. 

      Action to be taken as a result of discussion, person(s) responsible, and timeline:

The actual vote will be on May 3^rd.  Voting through e-mail is a possibility.

4.   Issue discussed and major points of discussion:  Attendance Policy

Katy presented a list of questions from Marla voicing concerns regarding the proposed attendance policy whereby students who do not attend the first day of class would be dropped.  It does not seem that they feel this is a student responsibility.

Phil noted that keeping up with enrollment, how this impacts financial aid, whether they will be dropped from one or all classes, and other logistical problems would need to be worked out by others. Implementation would not be our responsibility.   We would just be making a recommendation for the policy.

Feedback from divisions:

      I&ET – everyone was for it.

      HE – we basically do this already.

      BS – some yes, some feel it’s too complicated, some are against.

      A&S – Lots of personal feedback, but no major problems with the idea.  The

                 feedback was mostly stating what individuals would want specifically.

Donna Shannon, from Dental, was asked to bring a copy of their attendance policy to the next meeting to use as a possible template.  It was agreed that whatever policy is adopted, it needs to be the same campus-wide.

Also discussed was how this would impact “making” classes and how cancelling a class after the first day of class creates a real problem for students and faculty.

      Action to be taken as a result of discussion, person(s) responsible, and timeline:

We will forward our recommendations as written to academic delivery.  Their next meeting is scheduled for Tuesday of spring break, so the meeting following that one on April 12^th, Katy will take it forward.

Katy will respond to the specific questions directly.

5.   Issue discussed and major points of discussion: “Making” Classes

Discussion was continued regarding what the actual policy is now for cancelling a class due to not enough students.

Jim mentioned he had a class that he knew quite a while beforehand only had six students, but the class was not cancelled and the students were not notified until the class actually met.  This created a lot of difficulty for the students trying to reschedule their classes at the last minute.

Right now, whether or not a class is cancelled for this reason depends on whether the person teaching the class is full time or part time.  Although 12 students is the normal minimum, if the full time teachers have an “average” over all classes that meets this minimum, the class will not be cancelled.

John felt we should not mention numbers.  There could be a conflict of interest issue if an instructor did not drop students until the class was established in order to maintain the minimum number. 

      Action to be taken as a result of discussion, person(s) responsible, and timeline:

Consensus was if someone such as Katy asked about what the general practice is now, just out of curiosity, we would be less likely to create a problem.

6.   Issue discussed and major points of discussion:  :  Flu Shots

A faculty member asked that it be brought up to the Senate why we do not offer flu shots for students when we do for faculty.  This has been an issue because illness has impacted our attendance so much this Fall and Spring.

      Action to be taken as a result of discussion, person(s) responsible, and timeline:

Katy will email this question to Dr. Buckhiester.

8.   Issue discussed and major points of discussion: Clemson Life

John was curious about why we have Clemson Life students attending Tri-County when they are unable to function at even the most basic level. 

Other students who cannot pass ENG 031 are steered into the Adult Education programs.

It was mentioned that mandatory placement was voted down. 

We do have standards of progress where the student may attempt to pass three times only.

Another point made was that faculty were not really prepared to deal with these types of issues in the classroom.

The Clemson Life website states that it is a certification program taught by their faculty; so, why are these students at Tri County?

      Action to be taken as a result of discussion, person(s) responsible, and timeline:

Katy will check into this privately as an aside.

Next meeting date, time, and location:

April 18, 1:30 p.m., CD 142

Name of Recorder:  Marilyn Vickery

Staff Advisory Board Minutes (03/10/11)

Staff Advisory Board Meeting

March 10, 2011

8:30 a.m.

Ruby Hicks Conference Room, RH 102

Members Present:     Cathy Payne, Melinda Zeigler, Tonique Dennis, Vicky Graves, Sue Bladzik,

Lisa Anderson

Members Absent:      Jennifer Creamer, Lisa Anderson, Rick Cothran

Length of Meeting:  1/2 hour

Topics Discussed:

Cathy called the meeting to order at 8:35 am stating that there were not enough members in attendance to hold a February meeting.  She also stated that she had spoken with Lisa Saxon regarding the review of the policies and procedures assigned to the Staff Advisory Board.  Lisa informed Cathy that the policies and procedures had already been disbursed since the SAB last met to discuss reviewing them.

Cathy mentioned that she had the opportunity along with Melinda Ziegler to attend the Charette Master Design meeting that was held on Thursday, January 27^th and that it went very well.  The plan for TCTC is quite extensive and everyone is thinking outside the box on how to deal with traffic, what is considered the “front door” to the college, how to fix parking, etc.  The Master Plan will provide direction for improvements at Tri-County and will be developed from input as a result of this meeting.  There is a link on eTC that can be accessed for more information.

Vicki commented that Jennifer had mentioned the meeting time conflicted with some of her new responsibilities. 

Motion was made by Cathy and seconded by Vicki to approve changing the time from the 2^nd Thursday of each month to the 1^st Thursday of each month.  It was later discovered and noted by Cathy that Jennifer only had a conflict this month and everyone was in agreement via e-mail that the meeting time remain the 2^nd Thursday of each month. 

The next topic discussed was the TCTC Annual Picnic and the available dates that it could be held.  The final date agreed upon was Friday, May 20^th from 5:30-8:30pm.  Sue mentioned that the Anderson Campus 5K run is scheduled for Saturday, May 21^st with pre-staging and set-up for the race starting on Friday, May 20^th.  Cathy did not know the exact amount that would be available to spend on this years’ picnic, but did state that the food alone last year was $1,748.  It was noted that the invitations need to be revised and sent out earlier than last year as well as contacting the caterer from last year (Smokin Pig).  All members agreed that, with the exception of the music not being loud enough to hear, setting up tables and serving inside worked well and the same should be done this year with the games still held outside.

The availability of decorations for the picnic was brought up and Sue mentioned that they had some at Anderson Campus.

Action Items: 

• Cathy is to work on revising the invitations for this year.
• Sue will check and determine if Anderson Campus is available to use for the picnic on May 20^th.

Note:  In checking what will be involved in the 2011 5K race, Sue informed Cathy by phone that Anderson Campus would not be available on May 20^th, but suggested checking to see if the picnic could be held at the Easley Campus.  Cathy was to check on the possibility of moving the location.

• Tonique will check into kid’s activities as well with the faculty senate for additional help.  Some suggestions were: sidewalk chalk, water balloons.  It was also suggested that we provide games that adults could play (volleyball, Minute to Win It).
• Sue will check and provide Cathy with a list of all picnic decorations stored at Anderson Campus.

Vicki mentioned that she would not be able to attend the April meeting at which time Cathy stated that we will need to meet sooner to discuss finalizing the details of the annual picnic.

Motion was made to adjourn the meeting at 9:05am by Cathy with all members in favor.

Recorded by:             Sue Bladzik

Next Meeting:            Thursday, April 14th, at 8:30 am, RH102.

Staff Advisory Board Minutues (12/9/10)

Staff Advisory Board Meeting

December 9, 2010

8:30 a.m.

Ruby Hicks Conference Room, RH 102

Members Present:     Cathy Payne, Melinda Zeigler, Jennifer Evans-Creamer, Vicky Graves, Sue Bladzik,

Lisa Anderson

Members Absent:      Rick Cothran, Tonique Dennis

Length of Meeting:  1/2 hour

Topics Discussed:

The meeting was called to order at 8:30 am with a brief report and discussion regarding the Pendleton Campus Holiday Drop-In.  Opinions from those SAB members that attended was that the event went very well, but noticed that there appeared to be less in attendance than the previous year.  Attendance was most likely affected because some faculty were still conducting exams.  It was decided that in the future the drop-in should be held by the 1^st Friday of December.  Cathy mentioned that a spreadsheet should be compiled to include information of what was purchased, how much was spent, etc. for the drop-in for future reference.

Vicky Graves volunteered to attend and assist with the set-up of the Anderson Campus drop-in on Tuesday, December 14^th.

There will be a Charrette workshop held at the Pendleton Campus on January 27^th from 9:00 am – 2:00 pm.  The purpose is to solicit input from faculty, staff and students campus-wide to gather input as to what logistical changes need to be made at TC.  Cathy asked for a volunteer to attend the meeting and Melinda Zeigler volunteered.

The Staff Advisory Board will begin review of the policies and procedures at the January, 2011 meeting.

Action Items: 

• Compile information from holiday drop-ins and prepare spreadsheet for future reference.

Motion was made to adjourn the meeting at 9:05am by Cathy with all members in favor.

Recorded by:             Sue Bladzik

Next Meeting:            Thursday, January 13th, at 8:30 am, RH102.