Academic Delivery Group Meeting
February 22, 2011
1:00 p.m.
Personnel Conference Room
Members Present: Susan Allen, Jackie Blakley, Tim Bowen, Eugene Grant, Scott Harvey, Lynn Lewis, Gwen Owens
Members Absent: Katy Goforth
Others Present: Marla Roberson
Length of Meeting: 2 hours
Topics Discussed:
Scott discussed the Change of Major form and noted that it has been placed under the Faculty tab as a convenience for faculty. It is not available to students. Students are required to come to Student Records to process the form. This allows the Records staff to review the change and to explain any problems to the student. Once the document system is in place we will be able to include more information on the form and it will be available to students.
With Katy’s absence, Marla attended the meeting and reported on First Day Drop from Class. She brought forth a suggestion from Faculty Senate that any student not in attendance on the first day of class be dropped from the class. The following points came from the discussion.
- Concern about financial aid impacts
- The amount of work for the instructor
- Considerations of the shortened drop/add period
- What are valid exceptions and how would they be handled?
- May be difficult to handle in larger divisions
The group agreed it would need more information from the Faculty Senate before pursuing this suggestion.
Dr. Buckhiester noted that he is still trying to get clarification on the use of a cumulative GPA for the Clemson Bridge program. Another issue that needs clarification is the possible use of a non-transfer course, outside of the 30 required hours, that increases the GPA to the 2.5 needed to cross to Clemson.
Jackie discussed the time limit on students requesting consideration of a grade change. It was noted that at an earlier meeting, the group decided to have the grade change policy follow the incomplete policy, which allows 20 days into the subsequent term. The deans will discuss this further with their divisions and this topic will be on the agenda for the next meeting.
Dr. Buckhiester noted that the Distance Education Peer Group will meet this spring, and the group needs a representative from Tri-County. It was noted that having a faculty voice and perspective would be beneficial. Dr. Buckhiester asked the deans to send him the names of possible representatives.
Dr. Buckhiester discussed the Perkins amendment period, and asked the deans if they had any sense of unspent money. Jackie noted that the Academic Resource Specialist position is vacant now, and she will have to address that vacancy. Dr. Buckhiester stressed that Amanda Spacil needs any amendments by March 10.
Dr. Buckhiester briefly discussed equipment purchases. He noted that sometimes purchases made late in the year have to be rolled over into the next year. To try to avoid this issue, he asked that equipment purchase requests be submitted by April 15. He also noted that equipment money cannot be used in place of funds affected by the recent cuts.
Dr. Buckhiester discussed state term contracts. He clarified that if a vendor’s price is 10% less than the state contract price, the state contract vendor must have the opportunity to meet the lower amount. If he/she cannot, then the original vendor can be used for the purchase.
Susan announced that she will retire on June 30.
Scott reported that the summer, fall and spring calendars are online.
Jackie noted that Ed Heberling, the Academic Resource Specialist is no longer with the college.
Lynn announced that the MLT/Clemson agreement will soon be signed.
Dr. Buckhiester noted that Tim will be added to the Ad Hoc Scheduling Group. Della, Robin, Janet, and Stan will remain in the group. The Student Affairs representatives are not yet decided.
With no further business, the meeting was adjourned.
Recorded by: Anne Bryan
Next Meeting: Thursday, March 31, at 1:00, in the Personnel Conf. Room, RH 102
