Members Present: Gayle
Arries, Jackie Blakley, Tiffany Blackwell, Tim Bowen, Rick Cothran, Jenni
Creamer, Mark Dougherty, Matt Edwards, Penny Edwards, Stacey Frank, Adam
Ghiloni, Scott Harvey, Glenn Hellenga, Linda Jameison, Tom Lawrence, Lynn
Lewis, Chris Marino, Mary Orem, Mandy Orzechowski, Sarah Shumpert
Members Absent: Brian Swords
Other Attendees: Sandra Strickland
Length of Meeting: 2 hours
The minutes of the February
13, 2018 meeting were approved with a minor revision.
Galen presented the Utilization and Space Needs Analysis Study –
Draft Findings and discussed it with the group. He asked the group to consider the analysis
through the lens of what is realistic for the college. The members of the group noted that the
analysis came from a casual conversation with the consultants and some of the
proposed space was not needed. The group
reviewed the spreadsheet Space Amounts
for TCTC Program Needs and addressed each need. Galen will get a new data set and send the
revised version to the group.
As next steps, the architects
will determine synergies between needs and use existing space to meet
them. This will help to generate a
project list for the next five years that the college will align with budget
and legislative requests.
Mark Dougherty gave an update
on the portal transition. To support the upgrade to Banner 9, the
College will need to replace current eTC portal infrastructure. The transition
to a new portal was expected to occur following the Banner 9 implementation but
had to be accelerated as more was learned about Banner 9. The upgrade to
Microsoft Sharepoint will occur in two steps. The first is centered on simply
replacing the Luminis portal with the same look and feel of the current eTC
portal. The interim upgrade will occur at the beginning of June, coinciding
with the launch of the Human Resources Banner module. Over the course of the
next several months, Mark’s team will work with College stakeholders to develop
the new portal organization and feature set. A
temporary portal will be in place in June.
The intent of the transition is to be as seamless as possible, with
minor aesthetic changes. He asked any
content owners in the group to review and trim content that does not need to be
migrated over. It was noted that some
content owners may not know that they own that content. After the team meets, Mark will send who
those owners are. He would like feedback
by March 7. He noted that this is just a
good time for this review, and understands that it may not be comprehensive.
Announcements:
Matt Edwards announced that
rooms in the Student Success Center are now on Outlook.
With no further business, the
meeting was adjourned.
Recorded By:
Anne
Bryan
Next Meeting: Tuesday,
March 27, 2018 @ 1:00, in SSC 205
