Members Absent: Tim Bowen, Jenni Creamer, Stacey Frank, Crystal
McLaughlin
Other Attendees:
Length of Meeting: 1.5 hours
The minutes of the November
14, 2017 meeting were approved as presented.
Galen DeHay reminded the
group about the Facilities/IT meeting on Mondays at 3:00 and encouraged them to
attend if they had any issues or questions on current or upcoming
projects. This group meets in AD 110.
Mark Dougherty distributed
and discussed the Student Support Reference Card. Based on a model from Auburn University, the
card could be used as way to address common student questions. The group suggested several additional
questions and a few revisions to the form.
Mark will make those revisions and distribute.
Galen distributed and
discussed the proposed Special Course Fees procedure. He noted that the college does not have a
structured review or approval process for special course fees. He briefly reviewed our current process and
reviewed the proposed procedure. The
group discussed the procedure and several points were clarified. The key elements were noted.
- Student knows the fee exists, prior to registration
- Deans are aware of the fee
The group members will
discuss the proposed procedure with their units and will bring any questions to
the next Academic Leadership Team meeting.
Galen updated the group on
the Master Facilities Plan project. The
vendor, SGA Architects, will start work by meeting one on one with
administrators and will hold charrettes later in the spring. The one on one meetings will take place on
January 22. These are listening sessions
and deans and directors should be prepared to discuss:
Deans: Future
pedagogies
Program changes and new programs
Space needs and issues
Directors: Space needs
Support needs
The Master Facilities Plan
should be ready for review and revision by summer.
Announcements:
Linda Jameison, Matt Edwards,
Mary Orem, and Mark Dougherty updated the group on the Student Success Center. Linda noted that the intent is for it to be a
great space for all, and she encouraged input on how things are going as we
transition into the building. They noted the following:
- Until the rooms can be scheduled through Outlook, Tammy Lollis and Heidi Reeves are scheduling rooms.
- The tables are configurable, but certain steps need to be taken. Mark Dougherty will help with room configuration.
- Scheduling rooms through Outlook should be available in a few weeks. In addition to Outlook, monitors showing room availability will be at each door. The room can be scheduled through those monitors as well.
- Rooms will have wireless presenting capability.
- IT will have training on the technology.
- The building will have much more connectivity. Will eventually flow to other buildings.
- The Bookbot is cutting edge technology. We still have some books on shelves.
- The striped furniture in the Student Engagement suite is a space for student organizations to meet.
- Everyone is encouraged to shop the campus store and café. Evening students will have grab & go food options in the campus store.
- The building hours are
- 7:30 am – 7:30 pm Monday – Thursday
- 7:30 am – 2:00 pm on Friday.
Matt Edwards:
- Asked for suggestions on how IT can become involved early in the process when new content is added to Blackboard. After discussion, it was suggested that an IT caveat be added to the e-mails the Campus Store sends out about new books, to help get them in the loop earlier. Matt will work with Josh Wrightson on this.
- The Data Center move went well, with much less down time than anticipated. After the move, it seems that reports, forms, etc. are loading faster.
- Work on Banner 8 and 9 is moving forward.
Adam Ghiloni:
- Noted that Financial Aid is moving its focus to two years at a time. Currently, we are sending communications to students about missing information for fall.
Mary Orem:
- Reported that we are close to hiring an instructor librarian.
- Noted that the Makers Space will allow for hands on, creative, collaborative learning.
Glenn Hellenga:
- Reminded the group about the February 14 Career Fair which will take place in the SSC.
Penny Edwards:
- Reported for Stacey Frank. Faculty Senate has an Ad Hoc group working to revise its constitution and by-laws.
Mark Dougherty:
- Reminded the group about the Ribbon Cutting on January 12 at 11:00, with an Open House following the ceremony. More details to come.
Tom Lawrence:
- With the new faculty loading process, if a faculty member is being considered for a committee, he asked that the department head be contacted first. He/she can review faculty load models to determine if that is an appropriate assignment for that faculty member or suggest a different faculty member.
Lynn Lewis:
- Announced that Karen Culp-Linscott is the new program director for the Pre-Pharmacy program.
- Denelle White, the Surgical Technology program director, has moved her office to Fulp 408.
Tiffany Blackwell:
- Reported that, based on program comparison from last year, we are at -1.5% FTE.
- Announced that we oriented 31 I-BEST students.
Jackie Blakley:
- Reported that the BPS Recovery workshop went very well, and they were very pleased with the turn out. The group will meet to debrief, consider the evaluations, and determine next steps. They will pilot this workshop for a year, and will regroup after summer.
Scott Harvey:
- Announced that Acalog training will take place at the end of the month. The big change with this catalog is that all curriculum changes will be handled by the Registrar’s Office through WIDs. The catalog will go to press on March 5, with a March 26 distribution date.
- Noted work on the maximum student load policy.
- The work group to consider calendar issues will meet soon.
- Since Monday morning classes were cancelled due to weather, the Administrative Drop date for Monday only classes will be January 23. That will allow those classes to meet. For all other classes, the Administrative Drop date will remain as published, January 19.
Galen reported that Cengage
has started a flat rate subscription service for its materials and questions if
this would benefit our students. He will
convene a small group to work on this and asked the deans to send one name
forward from each of the instructional divisions as a member of the work group.
With no further business, the
meeting was adjourned.
Recorded By:
Anne
Bryan
Next Meeting: Tuesday,
January 23, 1:00, Former Café’ Space
