Academic Leadership Team, May 23, 2017, 1:00 pm, Ruby Hicks Hall, Room 248
Members Present: Gayle
Arries, Jackie Blakley, Tim Bowen, Jenni Creamer, Rick Cothran, Mark Dougherty,
Matt Edwards, Penny Edwards, Adam Ghiloni, Glenn Hellenga, Tom Lawrence, Chris
Marino, Crystal McLaughlin, Mandy Orzechowski, Sarah Shumpert, Brian Swords, Tracey
Williams
Members Absent: Tiffany Blackwell, Stacey Frank, Scott
Harvey, Linda Jameison, Lynn Lewis
Other Attendees: Cheryl Garrison, Scott Jaeschke, Diana Walter
Length of Meeting: 1.50 hours
The minutes of the May 9,
2017 meeting were approved as presented.
Scott Jaeschke distributed
and discussed the iCARE Agreement Template.
The Service Excellence Team is trying to determine how to assess
customer service and realized that the iCARE template can be applied. He explained that the outcome is to create
measurable criteria. Discussion took
place on the relationship to unit outcomes and the long term goal of possibly
mapping to job duties. Scott will add a
blurb to make it clear this is for service to both students and
colleagues. Anne will send the form to
the group. Scott would like to collect feedback by September 1 and will send a
reminder e-mail.
The group reviewed the draft project charters. Galen noted that the review should consider
if the project charter has sufficient purpose and deliverables to solicit
participation. It was noted that,
because of their nature, some projects may need to identify team members with
specific skill sets in order to be successful.
Develop a Banner 9
Implementation Plan
- Numerous dependencies.
- Dependencies:
- Offices will be moving.
- Many institutional resources will be impacted.
- Possibly the College portal.
- Under Deliverables, remove the first bullet; add a bullet to include a training component.
- Selective team selection. Will not place in Cherwell.
- May pull in faculty and other groups as a consultant or subgroup.
- Working under state procurement regulations, finding a consultant has been difficult.
- Pros:
- Clemson is on Banner 9. May be able to use this interface. Could provide some things we do not have.
- Able to review processes.
We need to determine if Banner 9 can provide a portal solution,
and loop with the work that Mark Dougherty and his group are doing.
Develop an Integrated
Curriculum Design and Approval Process
- Will leverage through Cherwell, but will work with a consultant
- Under Deliverables, # 4, expand the parenthetical information to include Banner and Degree Works.
Individual
Development Plan – Delay until FY’19
- Plan to build on LC 101.
- With Banner 9 and Human Resource office constraints, delay until FY ’19.
Update the Tri-County
Technical College Facilities Master Plan – Phase I & II: Validate RFP and Vendor Selection
- Review of Phase I and II.
- Phase III will be another charter with a consultant.
- Very specific team structure – will not solicit participation.
- Add Jim DeLoache to the team as a community campus faculty representative.
Service Hub for
Supporting and Strengthening External Business and Industry Relations
- Already underway.
- A project of the Senior VP team with the addition of Brian Swords and Grayson Kelly.
Entrepreneur Business
Development and Landing Pad
- Conduct a feasibility study.
- What would it take to do this? Is it sustainable?
- Use the Feasibility Study template on eTC.
- Rick Cothran will modify the project charter.
Define the Transformative Employee Experience
- More of a synthesis than creating something new.
- Put into a statement or visual to guide us.
- Consider employee engagement, not just satisfaction.
Create a Work Based Learning Framework
- A logical next step.
- Make student work an intentional learning experience.
Design an I-BEST Heath Care Pathway
- June meeting. Will prepare a charter from that meeting.
- Will not solicit participation.
We will move forward with
placing these draft project charters into Cherwell to solicit participation, as
indicated. Let Matt Edwards know of any
changes to the verbiage. The roles will
remain the same.
Under Announcements:
Jackie Blakley:
Reported that she and Penny
Edwards presented the Smart Evals. project to Executive Staff. It was approved. She will move forward and pull a team
together.
Mandy Orzechowski:
Reported that the chemical
hygiene plan continues to improve. In
order to be in compliance with federal regulations, all employees will have to
have fire extinguisher training. It will
most likely be a video with an assessment.
Matt Edwards:
Announced that his team will
be placing new printers in work rooms and offices. Office upgrades to Windows 10 continue. Additional Windows 10 and projector training
sessions will take place soon.
Rick Cothran:
Announced that a
representative from the Robert C. Byrd Institute for Advanced Manufacturing at
Marshall University will be on campus.
Sarah Shumpert:
Announced that Coni Durocher
has joined that college as the administrative specialist for the Curriculum and
Instructional Support and Faculty Development offices.
With no further business, the
meeting was adjourned.
Recorded By:
Anne
Bryan
Next Meeting: Tuesday,
June 13, 2017, at 1:00, in RH 248
