Academic Leadership Team Minutes 5-9-17

Academic Leadership Team
May 9, 2017
1:00 pm
Ruby Hicks Hall, Room 248

 

Members Present:       Gayle Arries, Tiffany Blackwell, Tim Bowen, Jenni Creamer, Rick Cothran, Mark Dougherty, Matt Edwards, Stacey Frank, Adam Ghiloni, Glenn Hellenga, Linda Jameison, Tom Lawrence, Lynn Lewis, Chris Marino, Crystal McLaughlin, Sarah Shumpert, Brian Swords, Tracey Williams

 

Members Absent:        Jackie Blakley, Penny Edwards, Scott Harvey, Mandy Orzechowski

 

Other Attendees:        

 

Length of Meeting:     1.50 hours

 

The minutes of the March 28, 2017 meeting were approved as presented. 

 

Discussion took place on procedure 3-3-1050.1, Grading System Credit and Non-credit Courses. Rick Cothran explained that the proposed change to have a grading system like credit (with A – D grades) is needed for courses that have a national certification embedded in them.  This grading system would provide a way for agencies, such as the Department of Transportation, to track pass rates.  The proposed grading system could also be the basis for stackable credential grades.  Other Corporation & Community Education courses have grades of S and U.  After discussion, it was agreed that S and U grades would be defined in the procedure to provide clarity.  Galen will revise the procedure to make these changes.  Since non-credit moves into credit as advanced standing, the advanced standing policy and procedure need to be reviewed to be sure there are no discrepancies. 

 

ACTION ITEM:  Rick Cothran will review the advanced standing policy and procedure.

 

Linda Jameison reviewed the revised first suspension letter.  The process is still being revised and Scott Harvey will pull a group together to work on it.  The revised letter reflects the process that is listed in the catalog and lets Croslena Johnson and the advisor know that these students are suspended and may be contacting them in the future.

 

Jenni Creamer distributed and discussed the Strategic Enrollment Management Project Charter.  She stressed that strategic enrollment encompasses all pieces of the enrollment life cycle.  A survey will be used to collect data.  Data collected will be confidential and for the project teams’ use only, to determine next steps.  The survey will be intentionally broad to try to determine what we do not know, and then the information will be used to define roles and responsibilities.  It was agreed that an introductory paragraph explaining that the college is trying to figure out what is and what is not would be helpful for survey participants.  Galen noted that defining a framework is difficult, especially since it will be tailored to Tri-County, rather than modifying a four-year institution’s model. 

 

Galen discussed the FY’18 strategic initiative project charters.  As project teams are working through the deliverables, teams need to consider the needed roles and responsibilities.  He will send the definition of those roles and responsibilities to the group.  Keeping in mind that project teams may modify the charter, the draft charters should provide a vision of what they are trying to achieve.  Drafts should be sent to Anne by May 19, for review at the May 23 Academic Leadership Team meeting.

 

Announcements:

 

Adam Ghiloni:

• SAP e-mails were sent on Friday.  Numbers are consistent with last year’s numbers.
• Reported new federal legislation that allows students to receive Pell money in the summer (year-round Pell).  Effective summer 2018.  Will be preparing for that and working through any issues.
   
  Sarah Shumpert:

• Announced that Robin Long has joined the Curriculum & Instructional Support Office and that the administrative specialist position has been filled.
   
  Gayle Arries:
  Website update –

• We have the website in our possession and are working on technical issues. 
• Hopefully out for review soon. 
• Will try to conduct the content review and backend work at the same time. 
• Let Gayle know of any recent website changes.
   
  Matt Edwards:

• Phone system upgrade on Friday, May 12
• Routine maintenance window on Friday, May 12
• Changing out classroom projectors and installing larger boards.  Will provide training soon.
• Great feedback from the IT newsletter.  Will most likely split into an employee newsletter and a student newsletter.
• Banner 9 – Still looking for a vendor.  Must work under the constraints of the state procurement system.
• Dave Bucy is out for four – six weeks.  Have a backup plan.
   
  Mark Dougherty:

• Reported that we have hired Lauren McClellan as the new disability services coordinator.
   
  Tracey Williams:

• TC Central is busy.  Trying to fill student success coach and specialist vacancies.
   
  Lynn Lewis:
• In her absence, please contact department heads with any needs or issues.
   
  Tiffany Blackwell:

• 144 students have signed up for orientation on Wednesday, May 10 with 90 students on Friday, May 12. 
• Are finding a sweet spot for having a full orientation.
   
  Jenni Creamer:

• Reported that, at the payment deadline, 697 students had not paid.  Down from last year. 
   
  Tom Lawrence:
• Noted that he is trying to fill three positions:  Lab specialist, chemistry faculty, and an administrative assistant.
   
  Tim Bowen:
• Reported that the strategic scheduling committee is ramping up its work to develop a framework for a standard meeting schedule.  Hope to have it in place by Fall 2018.

Glenn Hellenga:

• Reported that a lot of high school seniors have stopped by to have Accuplacer scores interpreted.
   
  Crystal McLaughlin:

• Announced that the Business & Public Services division will pilot the academic support structure.  Will look at data and activities to build community between academics and support services and will start meeting soon.
   
  Brian Swords:

• Will use the polycom for a synchronous distance learning pilot this summer. 
• Trying to prevent cancelled class and reduce the number of faculty needed.
• Thanks the IT staff for training faculty and for IT support at the community campuses.
• Classes will be proctored by trained campus staff.
   
• Oconee Campus implementation charter is underway.
   
  Cara Hamilton:

• Presented Dr. Booth with a balanced budget.
• Budget requests decreased by $200,000.  Most of that went into personnel.
• Budget will be presented to the Finance Committee on May 22 and then to the full Commission on June 5. 

• Student Success Center is on track.  Reminded everyone to be preparing for the move.
• Will post the SSC groundbreaking booklet to remind everyone which offices and services are moving into the SSC.
   
• Oconee Campus is moving forward.  Will have the steel and site package by June 15, Completion should take about one year.
   
  Chris Marino:

• The advising survey results should be ready soon. 
• We have our first grades under Accuplacer.  KC Bryson is working on the calibrations

With no further business, the meeting was adjourned.

 

Recorded By:             Anne Bryan

 

Next Meeting:             Tuesday, May 23, 2017, at 1:00, in RH 248