March 14, 2017
1:00 pm
Ruby Hicks Hall, Room 248
Members Absent: Tiffany Blackwell, Jenni Creamer, Chris
Marino, Sarah Shumpert
Other Attendees:
Length of Meeting: 1.50 hours
The minutes of the February
28, 2017 meeting were approved as revised.
Scott Harvey gave an update
on the Spring and Summer 2018 academic calendars. He distributed copies of the calendars for
review. He noted the following.
Spring 2018
- Updated the verbiage on the front.
- Nothing outside of the normal calendar considerations.
- On the front, noted the dates that the college is closed.
The group made the following
suggestions.
- Make the payment information clearer for students.
- Make the graduation application standout more on the calendar.
Summer 2018
- Very few changes.
- Made the May term more visible.
- Saturday graduation, August 4, 2018.
Scott reported on the 2017 –
2018 catalog and noted numerous errors in the draft document. In brainstorming sessions, he has worked with
groups to try to figure out if the process is broken.
During the discussion it was
noted that when a curriculum revision occurs, there is no comparison to the old
courses. Pre-requisites are not moved or
changed, which causes issues with hidden pre-reqs. The catalog is a reflection of the college,
so grammar and spelling must be correct.
Galen suggested that after
curriculum is updated by the Curriculum and Instructional Support Office, it be
proofed and edited immediately. Scott
will work with Sarah Shumpert to improve the process.
The online version of the
catalog will be corrected, and the print shop will print 1,000 copies of the
catalog, as soon as possible.
Galen discussed FY ‘18 strategic
initiatives. After discussion, the group
decided to follow last year’s process which used small groups to develop
project charters from initiatives, then identified team roles and
responsibilities, and invited employees to participate. To be able to tap a new
pool and fill needed roles, we may need to use a hybrid approach. It was noted that employees need to have more
time to review the project charters before applying. It was suggested that we invite team leaders
to ALT and invite them to the dependencies exercise. At the next ALT meeting,
we will break into small groups to review the FY ’18 initiatives.
Sharon Colcolough discussed
the performance pay process and answered questions. Galen’s deadline for feedback is April 3 at
8:00 a.m. He will forward to Sharon by
her April 5 deadline.
Announcements:
Scott reported that the
Strategic Scheduling Committee is compiling feedback before it begins phase
2. He will send the framework to the
deans.
Matt Edwards asked the
members of the group to encourage employees to take the cyber security
survey. He noted that Windows 10 classes
will take place soon and reminded the group that new printers would be placed
in labs during spring break. He also
reported that the phone system will be updated, but employees should not see
any changes.
Tim Bowen reminded the group
about Anderson Campus 10 year anniversary celebration on March 27, and asked
the group to RSVP through the link.
Brian Swords reported on a
pilot to use the polycom devices to teach two classes this summer and two
classes in the fall.
With no further business, the
meeting was adjourned.
Recorded By:
Anne
Bryan
Next Meeting: Tuesday,
March 28, 2017, at 1:00, in RH 248
