Academic Leadership Team
June 28, 2016
1:00 pm
Ruby Hicks Hall, Room 248
Members Present: Gayle
Arries, Jackie Blakley, Tim Bowen, Rick Cothran, Mark Dougherty, Stacey Franks,
Adam Ghiloni, Glenn Hellenga, Linda Jameison, Lynn Lewis, Chris Marino, Crystal
McLaughlin, Sarah Shumpert, Brian
Swords, Hap Wheeler, Tracey Williams
Members Absent: Dan Averette, Tiffany Blackwell, Jenni
Creamer, Matt Edwards, Scott Harvey
Other Attendees:
Length of Meeting: 1.50 hours
The minutes of the June 14, 2016 meeting were approved as
presented.
Gayle Arries discussed the handout showing the many Tri-County “rogue”
media sites, and the proposed Social Media policy and procedure. She remarked on the lack of consistency in
the many sites and noted the desire and need for an official college media
presence. The college needs a policy
and procedure in place to provide guidance.
The proposed policy and procedure reflect a review of best practices,
and she reported that the college attorney has reviewed the documents. She stated that this is a first step to have
these documents in place, and that they will continue to evolve. The following were noted during the
discussion.
Policy:
·
First page, fourth line, change “should” to “will”
·
Back page, remove “in business and industry” so
that no partner is left out
·
Is this ADA compliant?
Gayle noted that she will hold a social medial amnesty day and will
present the Marketing and Graphics department as a resource to help with sites.
Procedure:
·
For a site to be done well, it must be accurate,
timely, and relevant. It should not
compete against the college. All
presences should support each other.
·
Can connect a site with the main page and twitter.
·
Protect the brand, but recognize what the student
is using it for. Social media needs to
be flexible to meet students’ needs.
·
Be sure that the procedure is aligned with Human
Resources’ policies.
·
A closed faculty/staff group could help build community.
Usage Guidelines:
·
Not an easy thing to create.
·
Trying use common sense and be proactive
·
Under “Be Transparent”, Item b – does it need to be
tighter? Gayle will review.
Next Steps:
·
Documents to the Commission for review at the
August meeting.
·
Within the next few weeks, send comments to Gayle.
She will use any input for continual edits.
Linda Jameison discussed the Library policies and procedures.
3-1-5000, Circulation of Library Materials (Policy)
·
Last line, spell out PASCAL
3-1-5000.1, Circulation of Library Materials (Procedure)
·
No additional changes
3-1-5011, Selection, Acquisition, and Weeding of Library Materials
(Policy)
·
No changes
3-1-5011.1, Selection, Acquisition, and Weeding of Library Materials
(Procedure)
·
Updating to reflect operations of how programs’
needs are met.
·
Suggested using a word other than “weeding”.
·
One page two, Item G, some discussion on the intent
of the statement. Hap Wheeler will work
with Mary Orem on this.
3-1-5012.1, Challenged Library Materials (Procedure)
·
No changes
Galen discussed the next steps on the project charter interest
form. Matt Edwards will set up the
interest form in Cherwell so that the project boards can review who is
interested. Academic Leadership Team
will set the teams at the late July meeting.
This pilot will be limited to the five strategic plan initiative project
charters and the resource hub charter.
Jackie Blakley noted that in the revised Registration Agreement,
the student signature is required in all cases.
This differs from what was presented earlier. Linda will take this concern to Scott Harvey.
Adam Ghiloni distributed and discussed Determination for
Self-certification of a New Program.
He stated that the college has the ability to self-certify its
eligibility for financial aid, which allows the college to be more nimble and to
speed up the implementation process for certificates and diplomas, but it also
creates some risk. He reviewed the
policy and procedure and noted the risks involved in self-certification. He stated that the policy and procedure are
building on what we already d, and for the most part our self-certifications
will have low risk. The phased approach
with the Oversight Review Group will allow the college to stop the process if
this risk is too high.
During his absence, Galen distributed a list of designees to handle
issues.
Any equipment purchased from the pre-approved list does not need
Galen’s approval. Purchase requests for
those items can be sent directly to the Procurement Office.
The college will have $995,000 of STEM funding. This money may be able to fund some
equipment.
The demolition of Clarke, McKissick, and the amphitheater
will begin on July 5. The parking lots
behind Ruby Hicks will be closed.
Employees need to park in Parking Lot A.
The handicapped parking spaces will be re-positioned and will be
available near Ruby Hicks.
Mark Dougherty reported that Stephanie Winkler is
considering changing the name of our Disability Services unit. After some research, she is suggesting the
new name Accessibility Resource Center, and has a transition plan in
place. Some discussion took place on the
need for guidelines for service animals.
Chris Marino reported that through CHE and the SARA reciprocity
agreement, we can apply to offer distance learning courses anywhere. He noted that with a significant yearly fee
($6000), the college may want to look at how we are offering services and where
we want to go as an institution.
With no further business, the meeting was adjourned.
Recorded By: Anne Bryan
Next Meeting: Tuesday,
July 26, at 1:00, in RH 248
