Academic Leadership Team
May 24, 2016
1:00 pm
Ruby Hicks Hall, Room 248
Members Present: Gayle
Arries, Dan Averette, Tiffany Blackwell, Jackie Blakley, Tim Bowen, Jenni
Creamer, Matt Edwards, Adam Ghiloni, Glenn Hellenga, Tom Hiebel, Linda
Jameison, Lynn Lewis, Chris Marino, Crystal McLaughlin, Sarah Shumpert, Brian
Swords, Hap Wheeler
Members Absent: Rick Cothran, Scott Harvey, Tracey Williams
Other Attendees: Sharon Colcolough
Length of Meeting: 2 hours
The minutes of the May 11, 2016 meeting were approved as
presented.
Galen DeHay welcomed Glenn Hellenga and Mark Dougherty, our
new Dean of Student Development, to the group.
Each charter group discussed project team roles and
characteristics. In addition to the
following commonalities, the group leaders will make changes based on
recommendations specific to their charters.
·
In the timeline section, reflect whether the
project is multi-year and what will be accomplished in each year.
·
Involve students when possible.
·
Be aware of the size of the team.
o
People may need to serve multiple roles.
o
May need to bring in people at different stages
to address a certain deliverable.
·
Be aware of the time commitment.
·
Possible re-assignment time if the project
exceeds normal college service responsibilities.
Following up on discussion from the last meeting about
student involvement on the project teams, Galen and Adam Ghiloni stated that we
could make the student role a work/study position. Adam noted that for those students who may
not qualify for federal work/study aid, other funding can be set aside. The group agreed that being a member of a project
team would be a great high impact practice for these students. They also agreed that the student role needs
to have a specific set of responsibilities, perhaps as a communicator.
Much discussion took place on how to select team members and
touched on the following:
·
Consider a broader group.
·
Apply to a project based on your interest.
·
Treat the team selection like a hiring process
where demonstrable skills are matched with team needs.
·
Must be well communicated.
·
While training for team members may delay the
start of the project, the time could be made up by a more efficient team.
·
What if people who express an interest do not
have the right skills? Expressing
interest is one way of forming a team.
Other options can be used.
·
Some misgivings about a formal application
process. The focus should be on
expressing interest.
·
Already created a bias by asking for
“experience” in a role.
In order to manage the application process, Matt Edwards
noted that a category could be added to the Service Desk portal. The application could be routed to specific
people and follow a work chain.
After continued discussion, the group agreed to develop an
“interest form” that would allow employees to state their project preferences
and to rank them. The Academic
Leadership Team will evaluate the interest forms. If an employee is not selected, he/she can
work with his/her supervisor to find other opportunities to be involved. The employee’s supervisor will be included at
the ALT evaluation meeting. It was
stressed that this will be a pilot.
ACTION ITEM: The
“Interest Form” group will meet to create the form. Matt Edwards, Sharon Colcolough, and Linda
Jameison are the group members.
Project board training, project team training, and a
discussion on and integration of the book Touch
Points will take place in future meetings.
With no further business, the meeting was adjourned.
Recorded By: Anne Bryan
Next Meeting: Tuesday,
June 14 at 1:00, in RH 248
