March 22, 2016
1:00 pm
Ruby Hicks Hall, Room 248
Members Present: Gayle
Arries, Dan Averette, Tiffany Blackwell, Jackie Blakley, Tim Bowen, Rick
Cothran, Matt Edwards, Adam Ghiloni, Tom Hiebel, Jenn Hulehan, Linda Jameison, Lynn
Lewis, Chris Marino, Crystal McLaughlin, Sarah Shumpert, Brian Swords, Hap
Wheeler
Members Absent: Jenni
Creamer, Scott Harvey
Other Attendees:
Length of Meeting: 2 hours
The minutes of the March 8, 2016 meeting were approved as
presented.
Galen discussed the Student Registration Agreement. This agreement has been created and put into
place to comply with multiple trade practices regulations. As part of the registration process, students
will have to agree that they have read and understand the Registration
Agreement. In reviewing the agreement,
the following were noted:
- Links need to open into a separate window so that the registration page does not go away.
- #5 - Change the first part of that sentence to “I will be responsible for….”
- #5 – Some discussion on clarifying the (Up to 30%) language.
ACTION
ITEM: Communication Plan. Cara Hamilton will send a mass communication
about this agreement. The members of the
group will follow up with discussions at division and unit meetings.
Prior to the project charter review, Galen reminded the
group of the project procedure and noted that:
- Projects need to have input from outside the team.
- Dependencies need to be identified. IT and Facilities need to be included in discussions. (Reminded the group of the 3:00 Monday standing meeting with IT and Facilities.)
- Will provide a framework for the project team that is more actionable.
Project Charter Review:
Develop intrusive academic
support structures that boost student success.
Look for ways to help transition students, keeping in mind
that some groups have more needs. As a
college, be more intentional in helping students with the transition into and
out of the college, and while they are here.
- Deliverables:
- May be too specific. Roll up into the bigger picture.
- Dependent of the student characteristics project charter
- Assumptions:
- Under-resourced students do not reach out.
- Use the tools we already have to facilitate communication of resources (Starfish, etc.)
The project charter group will revise the charter, as
needed.
Create a framework for
assessing the delivery mode approach for program offerings at the College.
Are we reaching the students we need to reach based on what
and when we deliver. Start with the
population we want to serve. This project ties in with program prioritization
and can be used as a decision-making tool.
- Purpose
- Will allow each program the framework to make its own decisions.
- Scope Definition
- Add – Will not create pedagogy.
- Project Board
- Dan and Hap may serve as board members.
The project charter group will revise the charter, as
needed.
Classroom Design
Standards
The project charter group sees the need for a bigger,
phased-in approach and wants to consider every classroom tool.
The group was considering the physical design
standards. Online considerations are a
different discussion.
How do we design a room and balance individual needs with
what the college can afford? We need
keep in mind timing and expectations and have recommendations ready for next
year’s budget.
- Scope Definition
- Out of Scope – Will not allocate classrooms.
- Team Structure
- Include CCE.
The project charter group will revise the charter, as
needed.
Diversity and
Inclusion Strategy, Vision and Business Case
This project will be a massive, multi-year effort. It will have implications on how we do
business and how we respond to our biases.
With global employers, with diverse thought and speech, our students need
to be prepared to be as employable as they can be. How to set boundaries for this project, is a
concern.
- Purpose
- This would provide a richer employee experience too.
- Deliverables
- Are very broad. May have to chunk into multiple projects. Consider a phased-in approach.
- Phase 1
- Deliverables 1 and 2
- Phase 2
- Deliverables 3 and 4
- Scope Definition
- Out of Scope – Will not set quotas
- Assumptions
- Separate employees and students
- Chunk to focus on one or both
- Definitions are for both
The project charter group will revise the charter, as
needed.
ACTION
ITEM: Groups will make changes to
their charters within the next three weeks.
In late April, an action planning meeting for the five new charters and
any carryovers will take place.
Galen gave a few updates:
The FTE prioritization meeting will take place in
April. He asked the members of the group
to send any FTE requests and justifications to him by April 18.
State Budget – The state budget is flat for the system,
although there is some money for special projects. We are budgeting for a 2% decrease in
enrollment, so the college should be in good shape. With a decline in enrollment, it is not
likely that we will have many FTEs. The
current budget includes a 1.5 – 5% raise for full time employees.
Placement – The RFP process has been completed and is with
the State MMO. Hopefully, a contract
will be awarded in early April.
With no further business, the meeting was adjourned.
Recorded By: Anne Bryan
Next Meeting: Wednesday,
May 11, at 3:00, in RH 248
