Academic Leadership Team
June 14, 2016
1:00 pm
Ruby Hicks Hall, Room 248
Members Present: Dan
Averette, Tiffany Blackwell, Jackie Blakley, Rick Cothran, Jenni Creamer, Stacey
Franks, Adam Ghiloni, Glenn Hellenga, Linda Jameison, Lynn Lewis, Chris Marino,
Crystal McLaughlin, Sarah Shumpert, Tracey Williams
Members Absent: Gayle Arries, Tim Bowen, Mark, Dougherty, Matt
Edwards, Scott Harvey, Brian Swords, Hap Wheeler
Other Attendees:
Length of Meeting: 1.25 hours
The minutes of the May 24, 2016 meeting were approved as
presented.
Galen DeHay welcomed Stacey Frank, the new Faculty Senate
President, to the group.
Linda Jameison distributed and reviewed a draft project team
interest form, Interest in Serving on a
Project Charter Team. Once
finalized, this form will be housed in the existing Cherwell system. Linda
explained that the intent is to have a short, simple, intuitive form that
identifies an employee’s interests, skill sets and roles, and preferences. Cherwell will allow the data to be loaded
into a spreadsheet for the project charter boards. The group members considered what else they
would need to know before filling out an interest form:
·
Need college-wide communication about the new
process.
·
Need to mention the proposed length of time for
the project (typically a year) and the proposed time commitment from the team
member.
·
Planning stages may need to be modified.
·
In the interest form, add a link to the project
charter for easy review.
·
Keep the form short.
·
Include next steps.
The following suggestions were made after a careful review
of the draft.
·
Explain more about strategic planning in the
preamble.
·
Remove all questions from “List past service…”
to the end of the document.
·
Create a post-project survey to gain insight
from the team member. Tie to
professional development opportunities.
With the revisions, the campus will be notified and the
interest form will be created in Cherwell.
The form will be available until July 20, the ALT will use the July 26
meeting to consider the forms, and project teams will be formed by August 1.
The group also discussed the training needs for the project
teams. It was noted that the training
needs to begin with the end in mind, needs to focus on the project, and needs
to clearly understand and explain the deliverables. Rick Cothran suggested using a SixSigma
training component. The two day Yellow
training level may fill our needs. Rick
will send the information to Galen.
Announcements:
Galen noted that for our current strategic plan, project
team leaders need to be sure to send updates so that we can track
progress.
Ann Hall recently reported that budgets are loaded.
All funds relating to Tri-County remain in the state
budget. $740,000 will come directly to
Tri-County for TSS. This is recurring
money. We will also have funding for the
following projects:
·
$4 million - Oconee Workforce Development Center
·
$.5 million ITC – next phase
·
$.5 million
- Funding for the central energy plant as a component of the Student
Success Center project
The state budget also has funding for workforce scholarships
that help fund high need, high demand CCE programs.
A new law is in place that creates a Workforce Development
Council.
Galen encouraged the group to read Dr. Booth’s memo about
the Student Success Center.
Jenni Creamer announced that TC Central is open, and handled
400 visits in the first week. The
feedback has been very positive. She
noted the following about the center.
·
Building collaborative nature for employees.
·
Continuing to learn new functions.
·
The system is working.
·
Continual process improvement.
Jenni also noted the staff’s huge investment to make TC
Central work, the staff development that is taking place, and the creation of a
better understanding of the open office concept.
Linda Jamesion asked the group whether the college should
respond to the Orlando tragedy. She will
send the ACPA resources to the group for review.
With no further business, the meeting was adjourned.
Recorded By: Anne Bryan
