Academic Leadership Team
August 11, 2020
1:00 pm
Via Zoom
Members Present: Gayle Arries, Tiffany Blackwell, Jackie Blakley, Tim Bowen, Ahmad Chaudhry, Rick Cothran, Jenni Creamer, Mark Dougherty, Mandy Elmore, Scott Harvey, Glenn Hellenga, Gabe Hollingsworth, Linda Jameison, Marci Leake, Tom Lawrence, Bryan Manuel, Chris Marino, Jeremy McCracken, Mary Orem, Luke VanWingerden
Members Absent: Adam Ghiloni, Sarah Shumpert, Tasheka Wright
Other Attendees: Grayson Kelly
Length of Meeting: 1.5 hours
Ahmad Chaudhry and Linda Jameison welcomed the group. Linda noted that Galen DeHay will no longer be involved with the Academic Leadership Team. She and Ahmad are the co-chairs. Ahmad remarked on the strength of the group and noted that he is looking forward to working with everyone.
The minutes of the June 9 were presented for approval. Tim Bowen motioned for approval of the minutes, as presented. Chris Marino seconded the motion. The motion passed.
Phase III College Re-open Plan – Marci Leake
Marci asked the group for any questions or concerns about Phase III Re-open plan. She noted a few updates from the Human Resources Office.
Adjunct
faculty or temporary employee contracts:
In order for an adjunct faculty or temporary employee to have access to the college systems, they must be under contract.
Families First Coronavirus
Response Act:
This is federal law and Human Resources must be notified about any requests. The requests must have documentation to show compliance with the federal law.
Discussion:
· Divisions are still assigning faculty to courses. The adjunct
faculty contracts are being finalized.
· Currently, contracts are handled outside of HR. Contracts
are keyed as soon as they are received. Depending on number of contracts
received, it may take 24 hours. Contracts must be returned to the Payroll
Office with all signatures before they are processed.
· If hiring the same temporary employees over and over,
it may appear that the college is denying them benefits. There must be a 15 day
break in employment before re-hiring the same employee. Consider using a pool
of temporary employees and rotating them.
· Area managers will determine if daily work logs are required. HR does not manage this log. HR handles daily reporting to state agencies, manager reports, and individual reports.
Fall Coordination Team Updates – Grayson Kelly, Mark Dougherty, Mandy Elmore, Jenni Creamer
Grayson Kelly reported that the Planning Team and Coordination Team have been merged. Both teams are continuing to work together and the focus is safety, instruction, and communication.
Safety Team – Mandy Elmore
· Goal is to provide a safe environment for all employees
and students.
· Facilities and Procurement are working diligently to
provide all necessary safety items.
· Since there is no central college warehouse
distribution center for supplies, please request supplies through the
division/unit’s point of contact; allow a three-week lead time; contact
Facilities for hard to get items; take ownership of your area.
· Wipes and hand sanitizer are in each area of the
college; proper protocols are posted there as well; follow protocols; everyone
must take responsibility.
· The following are available through the college. Mandy
will check to confirm.
o
Masks
o
Face Shields
o
Hand sanitizer
o
Wipes
Student Engagement – Mark
Dougherty
· In general, all student success areas have ways to
connect with students. Information on how to connect to these resources is on
the Blackboard homepage.
o
Video
o
Live videos
o
Virtual media
content
o
Embedded tutoring
and librarians in courses
o
Skillshops
o
Virtual office
hours
o
SI sessions
o
Online forms
· Jackie Blakely reported on a project to expand
opportunities that integrate student support and engagement services and
resources into academic programs.
o
Employ Starfish
and retention rates to identify at-risk students.
o
Historical data
shows that women students in engineering and minority males are in general are
in-risk category; need to intervene with these two groups first.
o
The importance of
consistent data in Starfish is important.
§ Attendance
§ Grades
o
Need attendance
data for COVID-19 tracking and student success
Expanded Enrollment
Opportunities/Services – Jenni Creamer
Goals of the group include:
· Determine the percent of set enrollment goals by
program and tracking
· Weekly reporting
· Virtual campus visit options
o
Schedule a visit
o
Follow up with
students
· Develop software updates
o
e-forms
o
Phone queuing
process
· Remote academic advising structures
Sarah Shumpert, Ken Kopera, and Karen Potter have been added to the Coordination Team which will continue to meet on Thursdays at 2:00. For the next two weeks, the Team will huddle daily for updates so that issues can be addressed quickly. Tim Bowen, Luke VanWingerden, Marcus Guess, and Kristen Karasek are included in these meetings.
ALT Focus for Fall Semester – Ahmad Chaudhry
Ahmad asked the group members
for ideas and thoughts on how to enhance the work of the group to move the
institution forward. Consider how to redefine the goals of the group. Discussion
included the following.
· Open conversation is very helpful
· A good place to hear about things outside of your
expertise; the diversity and challenges of others; helps discourage silos
· Do not want duplication of effort; very similar to
Pulse Check meetings
· Need the relationships of the group; need to
understand the institution
· Needs a cohesive vision; needs intentionality
· Pulse Check is operational; ALT is strategic
· Academic program role; central group related to
portfolio management
· Many groups – ALT, Pulse Check, PAC, Curriculum &
Instruction
· Do not have a proposal for ALT; gathering input to
outline ideas; value without duplication
· Strategic focus on the future, not manage today
· Needs active participation; contributions by the
members
· Consider the size and make-up of the group; must have effective communication
Area Updates – What we need to know for the first two weeks of the semester – All
Tiffany Blackwell:
· Virtual large group advising and registration on
Wednesday, August 12
· Will send information to the group along with a campus
announcement
· If a student misses this event, use the same process
as in the past
Scott Harvey:
· Registration closes Friday, August 14 at 2:00; will
remove RANS and academic dismissal and suspension holds
· Enhanced attendance tracker; more streamlined process;
memo was sent with updates
· Input attendance within two days
· Attendance reminder e-mail notifications are turned back on
Tim Bowen:
· Working through any room conflicts
Luke VanWingerden:
· Reminder that everyone is doing their best; be patient; be kind
Recorded By: Anne Bryan
Next Meeting: Tuesday,
August 25 @ 1:00, via Zoom
