Academic Leadership Team
May 12, 2020
1:00 pm
Via Zoom
Members Present: Gayle Arries, Tiffany Blackwell, Jackie Blakley, Tim Bowen, Ahmad Chaudhry, Jenni Creamer, Rick Cothran, Galen DeHay, Mark Dougherty, Mandy Elmore, Adam Ghiloni, Scott Harvey, , Glenn Hellenga, Gabe Hollingsworth, Linda Jameison, Tasheka Johnson, Marci Leake, Tom Lawrence, Chris Marino, Jeremy McCracken, Mary Orem, Sarah Shumpert, Luke VanWingerden
Members Absent: Bryan Manuel
Other Attendees:
Length of Meeting: 1.5 hours
The minutes of the March 10, 2020 meeting were approved as presented.
Review of Academic Year 2019 – 2020
Key events in the past year
·
Continuity planning; novel initiative; everyone
prioritized and thought strategically; was very successful
·
2020-2030 Strategic Planning process; shows how
far we have come with strategic thought; will help the college be successful in
the future
·
Learning Commons was learning how to extend its
reach; was well done and well received
·
Health Education Division five-year plan; automated
admission for Nursing; identified the role of community campus directors
·
Collaboration has been big; support from many
units; efficiency was seamless
·
Great effort from employees and students;
maintained excellence and access
·
Learned how people advise; methods used; how
reliant we are on face to face; some value in remote advising, integrated with
face to face can make advising robust
· First Fall semester in Ruby Hicks went really well as far as IT; will continue to deliver excellent service as we move offices and are off campus
Dynamics of the Year
·
New and seasoned employees used their
collaborative experiences to make things work
·
Structures were in place, but offices went above
and beyond
·
Adaptability was key; responsive to constantly
changing dynamics; comfort level with technology increased; forced to embrace,
but will be beneficial moving forward
· Tenacity – commitment was evident daily
What did we learn as a college from things that went well?
·
What mattered to us; student priorities
·
Adaptability to benefit the student; simplify
processes
·
Value of collaboration; faster response to a
situation
·
Doing what’s right for the student is at a different
level now; we know the resources
·
Appreciation and respect for the work colleagues
do across campus
·
Responsiveness; what resiliency looks like
·
The institution moved in unison; with clear
goals and pressure, we can make it happen
·
Clear priorities; do less better
·
Need consistent self-reflection; am I a help or
a barrier?
· We all need each other differently too
What are the take-aways that we want to use in the future?
·
Authentic communication; direct and to the point
·
Don’t shift back to old ways of business; this
is the new status quo; keep moving forward
·
Narrow set of priorities helps us to focus as an
institution
·
Continue communication with students; stay
engaged and connected
·
Were forced to design services in all venues;
should this become an outcome?
· Perspective of others; fair, equitable, accessible; continue this practice
2020-2021 Overview
·
Uncertainty; fear and anxiety also create
opportunity; having a clear goal and priorities worked well
·
Review of document; “optimize for adaptability”;
reviewed the seven priorities
·
Taskforce – how to adapt in response to a change
in the environment; how we adapt will help us be successful; apply past
learning to future work
·
Think about roles as leaders throughout the
college; incident command system roles adapted to higher education; must
translate ideas to roles
·
Taskforce will prepare for future
actions/responses
·
Discussed examples of effective leadership in a
crisis
o
What do you need?
o
Is there an alternative?
o Make a decision and own it?
o Effective leader shares what they know and what they don’t know; creates trust to move together
o Know the brand and be true to it; redirect impacted people and resources; be willing to walk away from the wrong partner
What help/support do you need in your areas to help your group be responsive to rapid change?
·
Ability to make decisions; nimble and agile; we
are not one size fits all
·
Agility and responsiveness
·
Review policies and procedures; remove barriers
·
Agree that we need to be adaptable; don’t create
barriers
·
Put unspoken policies and rules on paper
·
It’s easy to look at others; look at the things we own and ask hard
questions; look for areas of opportunity and growth
· Focus; clear priorities
· We are continuing to adapt well; with strong collaboration and teamwork we have an increase in summer enrollment which is not the norm throughout the state.
Next Meeting – FTE Prioritization
·
Legislators passed a continuing resolution so
they could take up the budget next year;
will pick back up in late September; we can continue to spend budgets,
but no new funding until the state budget is in place
·
State economy is strong; surplus, but spending
down quickly
·
TCTC should have the same operating budget for
2020-2021; stable
· Put new hiring on hold; will prioritize so that we are ready; will provide meeting criteria and copies of FTE requests; will prioritize high, medium, low
Announcements
Sarah – Drop-in labs will continue this week; assessing the need as they go along
Tim – Noted the catalog and the good team work involved to make it happen; all campuses are highlighted; let him know how community campuses can help with resources
Mark – Reorganized Student Development a little; Croslena Broadwater-Johnson is now Director of Student Support; Accessibility Resources will report to her; will have all access services under one purview; ACR has a new employee, Lexi Moore
Linda – the Chief Student Services Officers’ peer group will help sister colleges that are struggling; noted Title IX updates and changes
Mary – Reported that they are embedding tutors and librarians in College Skills and E-learning Skillshops; more people to help students; adding virtual office hours; embedding in English and Spanish courses, too; Skillshops are available to all students
Tasheka – Let her know of any advising issues so her team can help; conducting multiple measures pilot with Bridge students this summer
Glenn – Noted the many phone calls and hard work for summer and fall; high touch
Jenni – 4% increase in enrollment; amazing effort and results; celebrate your teams!!
Rick – Received the Power Line grant; funding was less than anticipated but negotiating prices balanced that out
Gabe – Appreciates Tim Bowen’s help with resources; Sisireia Simmons is now the Assistant Director of TC Central
Marci – Trying to do Human Resource Office functions; if anyone needs assistance, reach out to HR
Tiffany – Let her know of any issues with online orientation; working with Glenn and his team on fall
Galen – Thanks to everyone!
Recorded By: Anne Bryan
Next Meeting: Tuesday,
May 26 @ 1:00, via Zoom
