Academic Calendar Committee Minutes 8/29/18

Academic Calendar Committee                                  August 29, 2018

Meeting Called By: Scott Harvey                                SSC 205

Note Taker: Jenell Peoples                                           4PM

Attendees: Kristin Karasek, Matthew Anzur, Christopher McFarlin, Robin McFall, Tonia McClain, Pam Goodman, Donna Palmer

Agenda

·         Review Calendar Considerations

·         Work on 2020 calendars

Committee Logistics

·         Next meeting location will need to be somewhere that has enough seats and projector that projects onto a whiteboard to allow group to work through calendars

·         Fall 2019 and Summer 2019 were sent to the Academic Leadership Team for approval

o   Changes suggested by ALT

§  When group designates different days as instructional days, we make this more prominent

§  Days were out of order

§  Send enrollment calendar days to Jenni Creamer for approval before it is sent to ALT

·         Spring 2019 graduation date was moved from May 7^th to May 6^th due to the availability of Littlejohn

o   This reduces the amount of processing time that the ROSDC has for end of term

·         Pam Goodman is our new Faculty Senate representative

o   Scott met with Marcia and Pam beforehand to review history of committee and considerations

·         Exam schedule was published early and many have expressed how much they appreciate this

·         Banner 9 will cut processing time for end of term down to 2 days

·         Determining whether commencement can be scheduled on a weekend is awaiting Dr. Booth’s approval

·         Faculty non-work days will be published in minutes and if department chooses to schedule meetings on these days that is beyond the control of the Academic Calendar committee

·         Summer final exam days were difficult with Session A exams taking place while Session C class was still in session

o   Non-standard meeting patterns have also caused issues with the exam schedule

Spring 2020

Session A

First day of class – January 6^th

Last day of class -  April 21^st

Exams – April 22^nd - April 28^th

Grades due – April 30^th 

Professional Development Day – February 18, 2020

Graduation- May 4, 2020

Summer 2020

Session A

First day of class – May 11^th

Last day of class – July 21^st

Exams – July 22^nd – July 24^th

Grades due – July 27^th

Holidays – May 25^th and July 3^rd

Fall 2020

Session A

First day of class – August 17^th

Last day of class – November 30^th

Exams – December 1^st – December 7^th

Grades due – December 9^th

Fall break (No Classes)– November 2^nd

Holidays (College Closed) – September 7^th, November 3^rd, November 26^th – November 27^th, December 24^th – December 31^st