Not
in Attendance: Greg Corley, Bruce Kalley, Bill Leverette, and
Sandra Williams
Guests: Adam
Ghiloni, Scott Harvey, Galen DeHay
Welcome
and Agenda:
Stacey
called the meeting to order at 12:01 pm.
Minutes
of the December 13, 2017 meeting were distributed and approved electronically
prior to this meeting and have been posted to eTC.
Old
Business:
Thank
you to Mary Orem for the folders in our Teams space.
HIPS: Updates
from meeting were explained.
Ad
Hoc for By-Laws and Constitution: They met for the first
time in January for a day and looked at overarching big ideas which they then
broke down to specific individual points that were important. One goal is for Faculty Senate to be the hub
for the college for committees. The revised Constitution and Bylaws will
support that. They are currently on their fourth working draft, with everything
being saved in OneDrive. Their goal as a
group is to get a recommendation for Galen from the full Senate before the end
of the semester. They have met 3 times
for a total of 12 to 13 hours, with additional working sessions on their
calendars.
New
Business:
Matt
Edwards: An
overview of Microsoft Teams. It is recommended that you download the app for
Teams. He walked us through the
different aspects of Teams: apps you can use within Teams, adding different
groups, sharing files and notebooks, use of sharepoint (to get to documents
easily and save to your computer), stream, chatting, notifications, and
Skype-like capabilities. For any
questions you can email Matt at medwards3@tctc.edu.
Adam
Ghiloni and Scott Harvey: They explained the
differences between Financial Aid Satisfactory Academic Progress (SAP) and
Academic Standing (AS). Both have a 2.0
GPA requirement, but the SAP also has a 67% completion rate with D or higher
and to graduate within 150% of program length.
In the process AS has 5 levels; Good Standing, Warning, Probation,
Suspension (S1), and Suspension (S2).
For SAP there are only 4 levels; New/Good, Warning, Suspension, and
Approved Appeal. There is no Probation
for SAP. The appeals process in AS
requires students under suspension (S1) to appeal to the Office of Student Development
and Wellness and demonstrate an ability to have a 2.0 at the end of the term.
For suspension (S2) for AS must send the Senior Vice President a petition for
reactivation. For SAP have to go through
the Financial Aid Appeal Process and demonstrate extenuating circumstances
outside their control or pay out of pocket until they are in good
standing. If this is approved they will
have to have a locked graduation plan in DegreeWorks. The graduation plan only needs to be done
when a student is on suspension and has appealed. Financial Aid sends out several letters
during the semester to let students on suspension to keep them informed. There
is no appeal deadline and an appeal can be placed at any time. If it is close to the beginning of term the
student will have to pay out of pocket and will be reimbursed IF the appeal is
approved. This only for Federal Aid and
not State Sponsored Aid.
Stacey
is on the committee that is working with both departments and they have
streamlined the letters that students are receiving. The letters are from both departments, so
students are not getting numerous copies and the new letters have specific
instructions for the students to follow. She will see if she can get copies of
those letters distributed to the departments for advisors.
Galen
DeHay: Nursing faculty have
several concerns: 1) just got their contracts on the 9th; 2) how do
they get hours for curriculum and development because they are off campus with
clinicals; 3) there is a lack of committees for them to join college-wide for
overload and meeting the 108% before overload can be considered if they are
working a 40-hour week instead of 37.5; and 5) required to be on department
committees and are they counted toward the matrix. Other departments have
similar concerns, but those concerns have not been addressed to Faculty
Senate. Galen explained that overload
has not changed, the percent of 100% vs 108% is state mandated. It is illegal for any employee of South
Carolina to get overtime unless you work 40 hours a week, so 108% equals 40
hours a week. Our work weeks are 37.5 hours. Generally salaried employees
should not get overtime, only hourly, but the college is unique in that they
give overtime. Anything over 108% and
50% in the teaching quadrant are eligible for overload. Related to college
committees, there is a lack of communication about the availability of committees
and considering the work load there is a lack of time available. Are there opportunities for committee credit
without it being a formal committee? In
the service of project work that occurs in the department level is counted in
those areas. This is at the discretion
of the department head. It has to be an
ongoing event that requires a significant amount of time. A suggestion was for the department to meet
and then work their way up the chain of command to find out what the department
can do to improve communication and find solutions to this problem.
Committees:
ALT/PAC: No update
AACC: The
webinar has been tabled. They are giving
input on a series for new presidents.
They have a convention in April.
They are looking at the results from the faculty leadership questions
and are considering ways to incorporate that into faculty development at TCTC.
Calendar
Committee: They were able to change
the 2019 calendar to get faculty the week off after summer graduation by
tweaking some dates. The calendar will now have the 23 faculty days off labeled
during the regular semester. They were able to move Faculty/Staff Development
Day out of Fall Break in 2019.
Stacey
additionally asked for Senate input on meetings, advising, etc. that are
currently being required after graduation has passed and faculty are supposed
to be on break. This is also being considered for up and coming calendars.
Leading
Edge: No meeting
Project
Charters and Work Teams: Incentives
for Evaluation of Instruction Committee has the questions ready and the survey
will be ready shortly to send out to the faculty. Please encourage all faculty
to respond.
Room
Design Strategic Initiative Project:
We are currently on track.
SCTEA: 38 people attended the
conference and 7 presented. Laura was very pleased with this turn out from
TCTC.
TEE: Ongoing;
they are going to use appreciative inquiry to interview faculty and staff about
the transformative employee experience.
The
next meeting will be held on March 9 at noon.
The
motion to end the meeting was made at 2:00 pm by Stacey Frank and seconded by
Laura McClain.
