Members Absent: Tiffany Blackwell, Tim Bowen, Rick
Cothran, Glenn Hellenga, Crystal McLaughlin, Tracey Williams
Other Attendees: Katie Beeson
Length of Meeting: 1.50 hours
The minutes of the June 13,
2017 meeting were approved as presented.
Scott Jaeschke discussed the
iCARE template and asked the members of the group for any questions or concerns
they may have. He noted that any
feedback is helpful to the Service Excellence Team and he will defer to the
dean as to whether the process is implemented at the division or department level. During the discussion, two methods of
engagement were discussed, seeding the brainstorm and the consensus
workshop. The iCARE template will be
distributed to the group again. The
implementation deadline is September 1.
Scott also updated the group
on the 2017 Community Standards programming theme. He will use a game show theme to try to make
the topics engaging and informative for students. He may be contacting members
of the group to participate.
ACTION ITEM: Templates will be
sent to Scott by September 1.
Galen DeHay led the discussion
on project team membership. After
discussion, the group agreed to the following team membership.
Transformative Employee Experience:
Rebecca Eidson
Anthony Imms
Laura McClain (Possible Team Leader)
Mary Orem
Sisireia Simmons
Glenda Waters
Shallin Williams
Develop an Integrated Curriculum Design and Approval
Process:
Sarah Shumpert (Leader)
Robin Long
Marilyn Angoli
IT person (need to replace Von Shefton)
Keri Catalfomo
Suzanne Konieczny
Meg Allan
Work-Based Learning:
Cheryl Garrison – Team Leader
Frances Richmond – Communicator
Renet Bender – Communicator, Faculty perspective for A&S
Robert Ellenberg – Researcher, Faculty perspective for EIT
Michelle Jacobson – Functional Expert, Financial Aid
Additional team member to be determined
Diversity & Inclusion:
Briana Johnson, Communicator
The Project Board will assume the team leader role.
Before announcing the teams, the project board sponsor will
contact the team member’s supervisor to ask if he/she is in support of the membership. If so, the team member will be contacted to be
sure he/she is still interested. If not,
an alternate will be selected and an initial team meeting will be called. Training will be provided for team leaders.
Announcements:
Matt Edwards:
- The Portal project and the Banner 9 project have kicked off with the consultants. The Banner 9 project has a technical side and a functional side. The goal is to leverage its functionality by fixing manual processes by the end of September. We are laying the groundwork for a single point solution. Each functionality has a programmer, and the focus will be Banner 9. To allow this focus, by mid-August IT will stop new development. Being aware of the constraints of our resources, the report writer will be put on hold until other systems are up.
- Matt thanked the group for completing the cyber security training. He noted that cyber security training will become an annual event.
Scott Harvey:
- Reminded the group that grades are due on Thursday, August 3, at 9:00.
The following was also noted:
- Admission deadline is August 10 (students must have satisfied all requirements.)
- From August 10 through the last day of drop/add, we will have extended office hours.
- Tuition payment deadline is August 15.
Jenni Creamer:
- Reported that from last year at this time, we are up in both headcount and FTE
- Returning students, who must reapply, have the greatest need. She would appreciate any thoughts on how to help these students.
Mandy Orzechowski:
- Recommended that everyone spend some time in the registration lab. Good to know the process and will provide a fresh perspective.
- Noted that Wilson and Cleveland Halls are undergoing structural work.
Gayle Arries:
- Noted that the link to the test website had been sent out for content review. We are very close to launching the new site.
Stacey Frank:
- Faculty Senate will meet again on the morning of graduation.
Penny Edwards:
- The AACC Fellows will ramp up in the fall and begin developing webinars.
- She noted that a project charter to identify incentives to complete the Student Reaction to Instruction survey will be presented to Faculty Senate.
Tom Lawrence:
- Commended his employees for completing the FPMS review prior to the deadline.
Jackie Blakley:
Reported several changes.
- Billy Carson is the new CIT department head. Suzanne Konieczny will be the coordinator of instructional activities.
- Chris McFarlin is the new Public Services department head. Robert Newton will be the program director
- Early Childhood Development has become Early Care and Education. It has moved out from under the General Technology umbrella and is now following the state model.
- The Management program is re-named Business Administration.
Lynn Lewis:
- The Health Education Division retreat will take place next Friday, August 4. The goal is to intentionally give the full scope of empowerment to department heads and program directors and to give meat to their objectives.
Linda Jameison:
- Discussed the collaboration of the tutoring center and library to become the Learning Commons. The Tutoring Center director’s position has been re-scoped and will report to Mary Orem.
- The Anderson Campus is remodeling to create its Learning Commons.
- Any requests for access to our students should be sent to Mark Dougherty for review.
- As we prepare for multiple moves, Linda urged everyone to purge.
Galen DeHay:
- Information about the timing, locations, etc. of the upcoming moves will be part of Dr. Booth’s convocation message.
- He provided an update on where Ruby Hicks offices will be located during renovation.
- Student Development and Engagement will be in the Student Success Center
- Academic Affairs will be in the Bookstore
- Business Affairs will be in the Tutoring Center
- President’s Office will be in TRiO space
- Human Resources will be in the Student Development Suite.
- The use of the vacated space around campus will be addressed in the next master facilities plan.
- Marshall Parker auditorium will be re-roofed next summer and will be unavailable for events during the summer of 2018. The vacant Café’ will be the swing space.
- The general topic for the August 8 Academic Affairs retreat is redefining vocational education and why it is important to us.
Cheryl Garrison:
- Reported on the Student Employment Fair on September 13. All on-campus student work will be recruited here. Anyone can attend to recruit students.
With no further business, the
meeting was adjourned.
Recorded By:
Anne
Bryan
