Meeting Called By: Scott Harvey RH 245
Note Taker: Jenell Peoples 4PM
Attendees: Scott Harvey, Robin McFall, Karen Culp-Linscott,
Kristin Karasek, Susan Andrus, Matthew Anzur, Jennifer Hulehan, Christopher
McFarlin, Matthew Simon
Agenda
- Introduction of new members
- Review and edit Calendar Considerations
- Discussion of meeting schedule
- Exam schedule members
Calendar
Considerations
- Parts-of-Term
- LBC needs to be included in calendar.
- Number of Days
- “Maymester” changed to “MayTerm.
- Withdrawals
- Need to round down when calculating withdrawal deadline due to Financial Aid deadlines.
- Withdrawal deadline is calculated by counting all days between first day of class and last day, including weekends and excluding five+ day breaks, then multiplying by 60%.
- Friday Deadlines
- Application Priority date and Tuition Due date removed from Friday deadlines
- Would advocate that Financial Aid priority dates be removed as well.
- Scott will have conversation with Adam.
- Change of Major
- Change of Major deadline is set by Registrar
- Linda Jameison does not agree with 12pm deadline for change of major.
- Will change Change of Major deadline to the day before last day of add for Session A.
- Faculty/Staff Development
- Executive Staff made the decision that well will have Faculty/Staff Development day in Fall and Spring despite issue with scheduling it
- Scheduling development day between last day of class and exams would be ideal, but this day is designed for students to speak with instructors.
- No decision was made on when we will schedule Faculty/Staff Development day
- College Closed
- “Include College closed dates on Enrollment Calendar” changed to a complete sentence “College closed dates will be included on the Enrollment Calendar.”
- Drop/withdraw definitions
- Drop date: Students who drop a course on or before the drop date will receive a 100% refund for the tuition and fees of that course, and the course will be removed from their academic record.
- Withdrawal date: Students who withdraw from a course on or before the withdrawal deadline will receive a grade of W on their academic record.
- Question for Faculty Senate
- Can the drop and add date be the same?
- Not advocating for any number of days, just for them to match.
- Question was posed once before but was lumped in to a research question of what drop date should be.
- Matt Simon will pose this question to the group again
- Grammatically Correct
- Will send entire edited document to Robin and Jennifer to make sure it is grammatically correct before publishing.
Purge
- Faculty perspective: Is there benefit to doing a purge on Sunday before classes begin or keep Friday purge date?
- Would not affect rosters because rosters are real time.
- Scott will go back and discuss with Ana.
Meeting
Schedule
- Discussion of the best day for committee to meet.
- Goal for Fall 2017 is to complete 2021 calendars.
- Executive Staff has asked committee to create calendars 3 years out
- Weekly meetings were proposed to begin work and then bi-monthly if needed.
- Monday’s at 4pm were the agreed upon time.
- Calendar Committee Voting Members:
- Scott Harvey
- Matthew Anzur
- Matthew Simon
- Karen Culp-Linscott
- Robin McFall
- Chris McFarlin
- Jennifer Hulehan
- Susan Andrus
- Donna Palmer
- Tonia McClain
- Mary Heyer
- Kristin Karasek
- Calendar Committee Non-Voting Members:
- Ex-Officio: Sharon Colcolough
- Note taker: Jenell Peoples
- Quorum would be 60% of voting members, 7 present.
- Jenell will send meeting invite to committee.
Exam
Schedule
- Matthew Anzur and Karen Culp- Linscott have been doing exam schedule for 2 years.
- Question was posed to group if there were any others that wanted to take their place.
- Decided Matthew A. and Karen would stay on committee, and Robin McFall would be alternate.
