Staff Advisory Board Minutes (May 9, 2012)

Staff Advisory Board Meeting

Minutes of the Meeting

May 9, 2012

8:30 a.m.

RH-102

Members Present:    Lisa Anderson, Jennifer Creamer, Tonique Dennis, and Melinda Zeigler

Members Absent:     Rick Cothran, Kelli Harrison, and Tonia McClain

Length of Meeting:  38 minutes

1.  ISSUE DISCUSSED:     TCTC Picnic

Members will send Melinda copies of receipts for expenditures for the picnic so that she can prepare a spreadsheet of expenses. SAB members shared that the picnic went well, but noted possible changes for next year:

·         Serve BBQ chicken as well as pork since everyone does not eat pork.

·         Have the picnic earlier in the year—possibly April—so that more faculty can attend.

·         The Easley Campus did not receive invitations for some reason this year, so we need to make sure all campuses receive them.

·         Start planning the picnic in January—ask Dr. Booth earlier to get the picnic on the calendar earlier.

·         Provide activities/games for the kids—some feedback from attendees was that these were missed this year.

·         The group agreed that hiring the Budd Group to clean up after the picnic was very beneficial.

·         Tonique will store decorations from this year in the Foundation storage room for future use.

2.  ISSUE DISCUSSED:     New Members

Tonique Dennis will contact Gregg Stapleton to get two new members to replace outgoing members. Other new members have already been appointed. All new members will be invited to the meeting next month since all but two members are rotating off the board.

3.   ISSUE DISCUSSED:    Presidential Medallion for Staff Excellence

Action Items: Melinda will contact Rebecca Eidson to get a list of past winners who will be ineligible for this year’s award. Lisa Anderson will get a list of all staff to distribute for nominations. The nomination form is on eTC. This item will be discussed at the next meeting.

The meeting adjourned at 9:08 a.m.

Staff Advisory Board Minutes (4/18/12)

Staff Advisory Board Meeting

Minutes of the Meeting

April 18, 2012

8:30 a.m.

Cleveland Building Conference Room, CD-142

Members Present:    Jennifer Creamer, Tonique Dennis, Tonia McClain, and Melinda Zeigler

Members Absent:     Lisa Anderson, Rick Cothran, and Kelli Harrison

Length of Meeting:  40 minutes

Called meeting to plan for the TCTC Picnic

Action Items:

Ø  Kelli Harrison and Tonique Dennis are going to the Smoking Pig on Thursday, April 19, 2012, to discuss catering for 250 people. They will check to make sure that cups, plates, utensils, napkins, corn hole, and tether ball are included.

Ø  Several members asked if adjuncts were to receive the invitations as well as full-time, and Tonique responded that they are invited.

Ø  Jennifer Creamer will order the cake from Sam’s and request to pick it up on Friday, May 4, at 10 a.m.

Ø  Tonique will ask Gregg Rowe if Maintenance can help with setting up tables for the event.

Ø  The R.S.V.P. date is April 27, so supplies will not be purchased until the expected number of attendees has been determined.

Ø  Tonia will call Sue Bladzik at the Anderson Campus and see how many tables they have, the kind (round or oblong), and the sizes. She will e-mail Jennifer to give her the information so that Jennifer can buy the tablecloths.

Ø  Tonique will check with Debbie Nelms to see if Foundation funds can be used to purchase door prizes and bake-off prizes.

Ø  Tonia will ask Matt Whitten if we can purchase gift cards from Bi-Lo on an open PO as prizes for the bake-off first- and second-place winners.

Ø  Tonique will e-mail Jennifer the total number of attendees on April 27 so that she will know how many tablecloths/decorations to purchase.

Ø  Tonique and Kelli will purchase drinks, candy, sandwich bags, and peanuts from Sam’s.

Ø  Members of the board whose schedules allow will meet at the Anderson Campus between 10:30 a.m. and 11:00 a.m. to set up for the picnic.

The meeting adjourned at 9:10 a.m.

Staff Advisory Board Minutes (4/12/12)

Staff Advisory Board Meeting

Minutes of the Meeting

April 12, 2012

8:30 a.m.

Ruby Hicks Conference Room, RH-102

Members Present:    Lisa Anderson, Jennifer Creamer, Tonique Dennis, Kelli Harrison, Tonia McClain, and Melinda Zeigler

Members Absent:     Rick Cothran (Note: Vicky Graves moved out of the area and is no longer employed at the College.)

Length of Meeting:  35 minutes

1.          ISSUE DISCUSSED:          Call to Order—Tonique Dennis

2.          ISSUE DISCUSSED:          Chair Report—Tonique Dennis

Tonique has been unable to locate an electronic copy of the brochure for the TCTC picnic. Lisa Anderson said that Graphics should have the old electronic brochures and can revise one for this year.

Action Item:   Tonique will go by Graphics and ask them about revising the brochure. These need to be distributed as soon as possible.

3.          ISSUE DISCUSSED:          Old Business

Ø  New Members for SAB—Several board members will rotate off the SAB this year. The following staff will be appointed for two-year terms: Tina Burton, Emily Danuser, Alydia Sims, and Evette Moss.

Ø  TCTC Picnic—Sue Bladzik asked Tonique if there is anything she needs to do for the picnic. Plans need to be finalized for catering; purchasing tablecloths, decorations, and prizes; and games for the kids.

Action Items: Jennifer will purchase the tablecloths and contact Sue about decorations on hand at the Anderson Campus. Tonique will ask Debbie Nelms if small pails and peanuts and/or jelly beans can be purchased for the tables using Foundation funds. Lisa Anderson will send out an employee announcement with the date/time for the event. Tonique will call the Smoking Pig to get prices for catering for 200 people. Kelli Harrison suggested buying the prizes at the Bookstore. A cake will be ordered from Sam’s, and a dessert bake-off will be conducted like last year’s event. Gloria Littleton, Gregg Stapleton, and Cathy Payne were the judges for the desserts last year. Tonique will e-mail them to see if they are interested in being judges again this year.

4.                                                                          ISSUE DISCUSSED:          Approval of Minutes

Tonia McClain made a motion that the minutes from March 8, 2012, be approved as printed. Jennifer Creamer seconded.  Everyone was in favor of the motion.

5.       ISSUE DISCUSSED:          Adjournment

           A called meeting will be held on May 18 at 8:30 a.m. in CD-142 to discuss the picnic.

The meeting adjourned at 9:05 a.m.

Faculty Senate Minutes (4/12/12)

Tri-County Technical College

                   Faculty Senate Minutes

Date: April 12, 2012

Location: Fulp 400

Time: 1:00 PM

Members Present:  Donna Shannon, John Price, Alberta Reed, Amoena Norcross, Cherlyn Brown, Brenda Mattison, Sarah Shumpert, Marla Roberson, Penny Edwards, Rhonda Harris

Members Absent: Robert Newton, Mandy Orzechowski, Franklin Smith, Shannon Farr, Tonique Dennis, Marshall Franks, Elizabeth Bryan

Guests: Brenda Mattison and Sarah Shumpert

Presided: Donna Shannon

Approval of Minutes: approved as submitted

1. Issue discussed and major points of discussion: 

Brenda Mattison presented “Faculty Credentialing of Distance Learning Instructors” to the faculty senate. She explained the purpose of the project and deliverables. The purpose is to ensure high quality education and training programs for faculty and SACS requires institutions to address faculty credentialing for instructors of distance learning classes.

She explained the process for the training. This will be course 0136 – Fundamentals of Online Teaching, offered as a self-paced, on-line course by the University of Wisconsin – Madison; 3 CEU’s and expected completion time of 30 hours. It will be supported by TCTC Instructional Support Department.

Full time instructors teaching on-line courses will have 1 year to complete the credentialing process. TCTC will pay for the training. No faculty will be grandfathered in. Full-time instructors will participate in the Course Management Module offered on-line without additional compensation. Enhanced requirements will be up to the faculty and may be funded through the mini-grant program to pay UW-Madison tuition. The instructor will receive a one-time Performance Pay bonus of 1000.00

Adjunct instructors will complete basic requirements. Tuition will be paid for by TCTC. Adjunct instructors will receive training rate pay for 3 hours of Blackboard training provided by TCTC and 3 hours for Course 0136.  Adjunct instructors will participate in the course management module offered on-line without additional compensation. Enhanced requirements will not be eligible for additional pay from TCTC but may be supported through the mini-grant to pay tuition.

Action to be taken as a result of discussion, person(s) responsible, and timeline:

Faculty senate discussed the proposal and made two comments for changes within the project requirements.

3-2 Required faculty log in, at least once per business day/Student reactions to instruction

3-3 Respond to student inquiries within one business day/Student reactions to instruction

Recommendation: Change language of 3-2 to Require faculty log in, at least once every 2 business days and respond appropriately. This would allow faculty to exclude weekends and holidays.

Recommendations: Delete 3-3 since students can’t determine response time for faculty through blackboard.

2.   Issue discussed and major points of discussion:

Donna brought the attendance policy back for comments and revisions.

Attendance Policy will be revised concerning on-line statement, tardiness, language changes to reflect intent statements, and added a statement concerning extracurricular activities.

Action to be taken as a result of discussion, person(s) responsible, and timeline:

Penny, Amoena and Donna will make changes with the policy and it will be submitted to Dr. Buckhiester for review.

3.   Issue discussed and major points of discussion:

Donna addressed the senate concerning the need for a new Faculty Senate President. Nominations will be made and an election will take place as needed and mandated by the constitution and by-laws.

Action to be taken as a result of discussion, person(s) responsible, and timeline:

Donna sent an email out for nomination within the faculty senate.

4. Issue discussed and major points of discussion:

Donna met with the faculty choice scholarship committee to review scholarship applicants. The scholarship recipient was chosen and the name submitted to the foundation office for the award. The recipient was David Allen Howansky, Jr.

Announcements/Concerns:

Electronic voting for next year’s faculty senate is being implemented. Results will be announced as the voting is finished.

Next meeting date, time, and location: TBD

Name of recorder: Donna Shannon

Faculty Senate Minutes (3/27/12)

Tri-County Technical College

                   Faculty Senate Minutes

Date: March 27, 2012

Location: Fulp 400

Time: 12:30PM

Members Present: Marshall Franks, John Price, Elizabeth Bryan, Cherlyn Brown, Donna Shannon, Tonique Dennis, Marla Roberson, Mandy Orzechowski, Alberta Reid, Penny Edwards

Members Absent: Amonea Norcross, Robert Newton, Rhonda Harris, Shannon Farr

Guests:

Presided: Donna Shannon

Approval of Minutes: Marla Roberson motioned for minutes to be accepted as written. Cherlyn Brown second the motion of approval.

1. Issue discussed and major points of discussion: 

Marla Roberson presented information concerning the library operations, availability of sources, and requests for comments or recommendations for library resources for faculty. Information given was a follows:

·         Availability on all campuses

·         Purchases by email or link on site

·         Reserved book requests

·         Reading list by instructors requests

·         Videos that can be streamed via blackboard

·         75,000 electronic books – can communicate with Nook and Kindle with appropriate adobe platform

Michelle Gregg is a new librarian that has been hired by the college which helps at the Easley Campus.

Action to be taken as a result of discussion, person(s) responsible, and timeline:

Faculty Senate will communicate information as needed within their division.

2.   Issue discussed and major points of discussion:

Donna Shannon met with Lou Ann Martin concerning the faculty choice award and solicited input from the faculty senate by email. The choices for the Senate were:

·         Students will request and submit 2 letters of support from faculty. (that is how it is presently)

·         Use the rubric for the support documentation

·         Require only the application with the student’s written narrative for support for applying for the scholarship.

Additionally, there were 10 scholarships submitted for consideration for the award with appropriate documentation.

Action to be taken as a result of discussion, person(s) responsible, and timeline:

The Senate made the decision to maintain the Faculty Choice Award Criteria as originally written, but did state that the rubric could be used as faculty documentation.

A sub-committee was formed to review the scholarships for the award. The committee is Elizabeth Bryan, Cherlyn Brown, Alberta Reid and Donna Shannon. The committee will report to the foundation office by April 20^th.  The recipient will be announced April 27, 2012.

3.   Issue discussed and major points of discussion:

Faculty Senate nominations and voting procedures:

Donna met with Chris Marino and discussed the use of survey monkey for electronic voting. She will solicit nominations from each division. Deadline is April 13^th. Once nominations are received then she will meet with Chris for the link to be distributed to the faculty within each division for voting. This will be an anonymous voting procedure and will ensure all faculty have the ability to vote from multi-campus sites.

Action to be taken as a result of discussion, person(s) responsible, and timeline:

Nominees will be selected from each division and voting will be implemented once the links are available.

Announcements/Concerns:

Next meeting date, time, and location: April 12, 2012. 1:00PM Fulp 400

Name of recorder: Donna Shannon