Staff Advisory Board Meeting
Minutes of the Meeting
November 10, 2011
8:30 a.m.
Ruby Hicks Conference Room, RH-102
Members Present: Lisa Anderson Jennifer Creamer, Tonique Dennis, Vicky Graves, Kelli Harrison, Tonia McClain and Melinda Zeigler
Members Absent: Rick Cothran
Length of Meeting: 1 hour 7 minutes
1. ISSUE DISCUSSED: Call to Order—Tonique Dennis
2. ISSUE DISCUSSED: Chair Report
Tonique Dennis thanked Sharon Colcolough for attending today’s meeting.
3. ISSUE DISCUSSED: Unfinished Business
Ø Sharon Colcolough to Address the Board—Goals
Sharon stated that in the past the College had an extensive formalized committee process and the process was reduced college wide. Two committees that were not considered for restructuring were the Faculty Senate and the Staff Advisory Board. These committees are the avenue for faculty and staff to provide feedback on issues. Suggested goals are:
· Address issues and give input into how the College works. Examples are: benefits, perks, and providing activities that are morale boosters such as the Christmas Drop-In and the TCTC picnic.
· Make TCTC a more enjoyable workplace and solicit ways to make work more meaningful or to make the environment better. Board members may have to solicit issues from co-workers by sending out e-mails periodically in their respective areas or talking to other staff.
· Review some TCTC policies and procedures as requested by Executive Staff. Members may also look at the policies and procedures on eTC and bring questions/concerns to the Board for possible review. Vicky Graves stated that she feels that the Board has not been aggressive in reading the policies and procedures and that this could be a goal to read them and provide input. Sharon stated that if a policy or procedure is brought forth for review or possible revision, it would be beneficial to the Executive Staff for the Board to include a proposed solution along with the request for revision.
· Sharon asked the Board if they are getting any input on issues, and Tonique Dennis responded that we do not have a way to get input from staff such as an employee suggestion box. Using survey monkey to conduct a survey for input was suggested; however, after discussion, it was determined that this method would probably not be effective.
· Sharon is open to suggestions from the Board on issues that need to be addressed.
Staff Advisory Board Meeting Minutes
Page 2
November 10, 2011
· At the previous meeting, the group discussed issues with employees not reading announcements. Sharon Colcolough suggested that global e-mails may possibly be explored again since many factors preventing this before have changed. She suggested there may be a way to subscribe or unsubscribe from different e-mail groups.
Ø Ideas for Christmas Party—The date has not been determined for the Christmas Drop-In. Tonique will check with Doris Simpson to see if December 6 from 2 p.m. to 4 p.m. or December 9 from 12 p.m. to 2 p.m. will work with Dr. Booth’s calendar. An event will be planned for the Easley and Anderson Campuses as well.
Action Item: Lisa Anderson will work with staff at the Easley and Anderson Campuses to schedule the event and will e-mail the Board when a date is set.
Ø Possible Use of Survey Monkey—Discussed above.
Ø Rick Cothran had suggested that Tonique set up a meeting with Dr. Booth to discuss goals; however, since she and Kelli met with Gregg Stapleton, and Sharon Colcolough addressed the group today, another meeting will not be scheduled.
Ø The By-Laws are up to date with the meeting days on Thursdays instead of Wednesdays.
4. ISSUE DISCUSSED: New Business
Ø Review Procedure-1-9-1011.3 Presidential Medallion for Staff Excellence—Review of this procedure was tabled until January 2012.
Ø Lisa Anderson suggested that the College needs to do more for the United Way other than sending out forms soliciting donations from employees. She suggested asking departments to fix gift baskets each with a different theme such as family movie night or items for pets, if they are willing to participate. A silent auction could be held during the Christmas Drop-In. She also suggested having a door decorating contest at Christmas and employees would vote for their favorite with a money donation. Another suggestion was to auction a parking space at TCTC. All proceeds would go to the United Way. United Way also has a list of agencies that they support and employees could do community service for the agency of their choice. Personnel would like to set up a way for employees to submit professional development and community service activities so that they can track them. Tonique suggested that a committee would need to be set up to handle fundraising projects well in advance of the activities.
Action Item: Lisa Anderson will get with Lisa Poore to work out the details for having a silent auction at the Christmas Drop-In.
Lisa Anderson made a motion that the meeting be adjourned, and Tonia McClain seconded. All members were in favor, and the meeting adjourned at 9:37 a.m.
Next Meeting: Called meeting to discuss the Christmas Drop-In on Thursday, November 17, at 10 a.m. in RH-102.
