Staff Advisory Board Meeting
Minutes of the Meeting
October 13, 2011
8:30 a.m.
Ruby Hicks Conference Room, RH-102
Members Present: Lisa Anderson, Rick Cothran, Jennifer Creamer, Tonique Dennis, Kelli Harrison, Tonia McClain, and Melinda Zeigler
Members Absent: Vicky Graves
Length of Meeting: 40 Minutes
1. ISSUE DISCUSSED: Call to Order
2. ISSUE DISCUSSED: Chair Report
Tonique Dennis and Kelli Harrison met with Gregg Stapleton regarding the purpose of the SAB. Tonique thought that Sharon was going to attend today’s meeting; however, she had a meeting out of town today. Gregg gave them an overview of what he thought should be the duties of the SAB. He would like for the Board to review and give feedback on policies and procedures at the request of the Executive Staff, collect staff complaints and work with other College personnel to resolve issues, participate in various projects/workshops such as giving input into revising the College’s mission statement, and look for ways to make the SAB more visible. The group discussed ways for staff to submit complaints, issues, etc., and Lisa Anderson suggested setting up an e-mail address for submitting issues.
Action Items: Tonique will ask Sharon if she can attend the next meeting on November 10.
3. ISSUE DISCUSSED: Unfinished Business
Purpose of the Staff Advisory Board—Discussed in Item 2 above.
4. ISSUE DISCUSSED: New Business
· Lisa Anderson stated that she has been receiving complaints from faculty/staff at other campuses regarding the Benefits Fair and flu shots not being offered at other campuses. She said that the vendors will not come to other campuses unless they can be guaranteed that 50 people will attend. Currently, we do not have that many faculty/staff at other campuses. She also mentioned that College employees are not reading the campus announcements or going to the Personnel portal for information about Personnel activities. She suggested forming a committee to look at this issue. She also asked Board members to brainstorm and e-mail ideas to her. Rick Cothran suggested asking Baptist Hospital in Easley if they would consider giving flu shots at the Easley Campus.
Staff Advisory Board Meeting Minutes
Page 2
October 13, 2011
Action Items: Lisa will contact the Baptist Hospital in Easley to see if they would give flu shots at the Easley Campus. SAB members will e-mail ideas to Lisa Anderson regarding offering activities at other campuses.
· FSD Day—The question was asked if the College will have a Faculty/Staff Development Day this year. Lisa responded that, right now, it only occurs every other year. Sharon has requested that the Executive Staff approve having this every year. Gregg Stapleton suggested at the meeting with Tonique and Kelli that the SAB could have a “Meet and Greet” with the Board members and have a slide presentation describing the function of the SAB.
Action Items: The group will think of ways to publicize the SAB and discuss later.
· By-Laws
Ø Melinda mentioned the By-laws state that the agendas for the SAB meetings will be published and posted on eTC five business days prior to the meetings. The group discussed what would be the best way to communicate this information to staff. There is not a distribution list on eTC that is for staff only. Lisa Anderson pointed out that employees do not read campus announcements. She had to send out a mass e-mail for the Benefits Fair and flu shots. Melinda made a motion that the agendas be posted as an eTC announcement five days prior to the meetings. Lisa seconded and the motion passed with no opposition. Jennifer Creamer suggested that we may need to change the locations for the meetings in case more staff attend the meetings. The group discussed this and decided to meet in RH-102 in November and see if more people attend. If it is determined that we need more space, Melinda will schedule the remaining meetings for the year in RH-248A or RH‑248B.
Action Items: Melinda will post the SAB agendas as indicated and change location of meetings if necessary.
Ø The By-laws state that the SAB meetings will be scheduled on the second Wednesday of each month at 8:30 a.m. This needs to be changed to the second Thursday of each month. This change was voted on last year; however, the change was not made to the By-laws.
Action Item: Tonique Dennis will try to get an electronic copy of the By-laws so that this change can be made.
· Jennifer Creamer asked if surveys had been administered to staff at the college that could be used to identify issues that need to be addressed or if the group could work with Chris to prepare a survey for input to the committee.
Action Items: Jennifer will check with Chris Marino to see if the results from faculty/staff surveys are located on eTC.
Staff Advisory Board Meeting Minutes
Page 3
October 13, 2011
· Tonique made a motion to approve the minutes from the last meeting as written. Kelli seconded the motion, and the motion passed with no opposition.
5. ISSUE DISCUSSED: Announcements
None
6. ISSUE DISCUSSED: Adjournment
The board will discuss the Christmas Drop-in at the next meeting. Tonique asked everyone to think about a theme for the drop-in.
Tonique made a motion to adjourn the meeting and Melinda seconded. All members were in favor, and the meeting adjourned at 9:10 a.m.
Recorded by: Melinda Zeigler
