Academic Leadership Team Minutes 8/25/2020

 Academic Leadership Team

August 25, 2020

1:00 pm

Via Zoom 

Members Present: Gayle Arries, Tiffany Blackwell, Jackie Blakley, Tim Bowen, Ahmad Chaudhry, Rick Cothran, Jenni Creamer, Mark Dougherty, Mandy Elmore, Adam Ghiloni, Scott Harvey, Glenn Hellenga, Linda Jameison, Tom Lawrence, Bryan Manuel, Chris Marino, Jeremy McCracken, Mary Orem, Sarah Shumpert, Luke VanWingerden

Members Absent:       Gabe Hollingsworth, Marci Leake, Tasheka Wright

Other Attendees:        Jenn Hulehan                                                                                                          

Length of Meeting:     1 hour

Linda Jameison welcomed the group. She noted a promotion to post a selfie with you in a mask and a blurb about why you wear a mask.  She encouraged the group to participate.

The minutes of the August 1, 2020 were presented for approval. Mandy Elmore motioned for approval of the minutes, as presented.  Chris Marino seconded the motion.  The motion passed. 

Fall Coordination Team Updates – Sarah Shumpert, Mark Dougherty, Mandy Elmore, Jenn Hulehan

Sarah Shumpert reported that the Rapid Response Team will meet through the end of the week.  Teams are planning for spring semester and conducting an assessment of fall activities.

Safety Team – Mandy Elmore

·       Continues to monitor the implementation of safety protocols

Student Engagement – Mark Dougherty

·       Links to student resources are now on the Blackboard landing page and in the banner

Instruction – Jenn Hulehan

·       The tools and resources have been sent out to faculty

o   Skillshops in the Blackboard content collection

o   Library chat feature

o   If/then matrix – options to continue education

Ongoing projects:

·       Student support tutorials; low student participation in technology survey

·       Reviewing fast track items

Expanded Enrollment Opportunities/Services – Adam Ghiloni

·       Awesome teams

·       Shifting spring processes to more online and virtual; hopefully will be easier for students and faculty

There is no repository of items/resources from the planning teams for everyone’s access. Sarah Shumpert will work with Grayson Kelly to create a repository.

Strategic Planning Direction #4: 

Fostering Learning and Collaboration by Integrating the Student Experience – Linda Jameison

Linda noted that the discussion at the August 11 meeting on the goals and values of the Academic Leadership Team was very good, and team members are processing that discussion.  The Fall Coordination Team Updates will be a standing agenda item for ALT meetings.  She asked the members of the group to think about that item prior to the meeting and be prepared for discussion.  While our focus now is teaching and learning during the pandemic, we will eventually move to strategic planning.  The ALT is the group to foster collaboration and to consider/create five-year actions and outcomes.  With Strategic Direction #4 in mind, she asked the group for their ideas on what is the one thing we can do to have an improved student experience between now and June 2021.  Discussion included the following

·       Expand the slate of faculty who are involved in student development activities

·       Better use of the tools to integrate into our processes

·       Be more intentional with 21^st Century Skills; practice, implement, cross-divisional; perhaps focus on one skill

·       Empower and incentivize team members to be innovative and idea driven

·       Develop a transition curriculum; common language and metrics for students

·       Remove barriers, inefficiencies, and hoops for students and employees; be intentional in guidance

·       Share our experiences and resources with each other; all will benefit

·       As we move forward, think about what we learned from the COVID experience; don’t meet just to meet

·       Look at the big picture; use our skills and expertise to go beyond, to become a role model, to make a difference

·       Bring intentionality to improvements in the teaching and learning process

·       Address the challenge of competing priorities by identifying one that is an entry point into the instructional/transition curriculum framework

Area Updates – All

Sarah Shumpert:

·       Continuing the virtual drop-in lab

·       The Adjunct Expo is Saturday, August 29

Jenni Creamer:

·       Enrollment update:  FTE is down 9.08%; Headcount is down 10.8%

·       The number of students registered after the last payment deadline was 107% of the number of students registered on the admissions deadline; 4% increase ; 7% increase from two years ago.

Tim Bowen:

·       Shout out to everyone for all the hard work

Mark Dougherty:

·       Having a virtual Get Connected event via Flip Grid

Glenn Hellenga:

·       Noted the Career & Employability Resources workshops available for students

Ahmad Chaudhry:

·       Spring instructional delivery discussions are beginning 

Jenn Hulehan:

·       Teaching and driving on in survival mode

Adam Ghiloni:

·       Melinda Gillespie will join the college in mid-September as the new Financial Aid Director

Tiffany Blackwell:

·       Thanked the members of the group for all the help with the large group advising/registration day; great outcomes

Gayle Arries:

·       Noted the “I wear a mask because” campaign to keep the importance of masks in the forefront. Asked the members of the group to take a selfie with your mask on, tell why you wear a mask, and send it to Public Relations to be used in the campaign.

Scott Harvey:

·       Administrative drops will take place Friday, August 28 at 10:00; attendance must be keyed by 9:30

·       To date, a brief review showed 17% of classes with no keyed attendance

·       Can run an ISIS report with the data

·       Deans must push faculty to key attendance; attendance date is needed for COVID contact tracing

Luke VanWingerden:

·       IT team is reaching out to employees who still have desk tops; want to update with laptops in case we have to go remote again

Rick Cothran:

·       CCE is moving along; moving equipment

·       He is currently the transportation/power line department head

·       Excited about the “Be Pro, Be Proud” campaign for high school students and the under-employed

·       DOT classes are online

·       Noted the new heavy equipment simulator

Tom Lawrence:

·       Shout out to faculty; they are working hard to make sure students come first; faculty and students have had to acclimate; lot of good work

Mary Orem:

·       Tutoring and Skillshops are going well; are monitoring the chat feature throughout the day

Recorded By:             Anne Bryan

Next Meeting:             Tuesday, September 8 @ 1:00, via Zoom