Academic Calendar
Committee October
2, 2019
Meeting Called By:
Scott Harvey RH 211, 4pm
Note Taker:
Jenell Peoples
Attendees: Matthew
Anzur, Pamela Goodman, Robin McFall, Donna Palmer, Chris McFarlin, Kristen
Karasek, Scott Brabham, Jen Hulehan
Absent Members: Kristen
Karasek
Agenda
·
Committee
Administration Updates
·
Fall 2020
Calendar
Calendar Committee Administrative
Updates
·
Spring and Summer
2020 Academic Calendars
o
Tuition deadline
for Spring 2020 was moved to Wednesday, December 18th to allow
students 1.5 days with assistance from faculty/staff members if their schedule
is purged
·
New Committee
Members
o
F. Carlos Howard
will represent the Student Support and Engagement Division
o
D. Scott Brabham
will represent Engineering and Industrial Technology Division
o
Scott Harvey will
meet with new members to go over purpose, way of business and review calendar
considerations
·
Meeting Time
o
Previously agreed
on meeting time of earlier in the day does not work with everyone’s teaching
schedule
o
Carlos will be
present at meetings and not skyped in going forward
o
Will make
meetings as early as early as possible to accommodate everyone’s schedule
·
Meeting Minutes
o
Motion to approve
meeting minutes from September 10th was approved by majority vote
·
Rotation Schedule
for Members
o
Rotation off
schedule of committee members is staggered
§ Scott Harvey – Permanent Member
§ Robin McFall – Permanent Member
§ Matt Anzur, Arts and Science – 3 years, Rotate off
August 2022
§ Donna Palmer, Health Education – 2 years, Rotate off August
2021
§ Jen Hulehan (Or designee), College Transitions – 2
years, Rotate off August 2021
§ Chris McFarlin, Business and Public Services – 3
years, Rotate off August 2022
§ Scott Brabham, Engineering and Industrial Technology –
3 years, Rotate off August 2022
§ Carlos Howard, Student Support and Engagement – 3
years, Rotate off August 2022
o
Faculty Senate
Representative is 1-year term
Fall 2020 Academic Calendar
·
Session A e
Deadline
o
Currently the
drop period is 5 days and ends at 2pm on Friday
o
Question was
posed, why can’t drop deadline be extended to 11:59pm on Sunday
§ This is with the understanding that the student would
be dropping with no assistance from 2pm on Friday to 11:59pm on Sunday
o
Students have a
week to make a decision and if they do not make a decision by 2pm they are
penalized by having a withdrawal and being financially responsible
o
Concerns?
§ Administratively for the Registrar’s Office/Student
Data Center, moving the 11:59pm on Sunday would not be an issue
·
Scott explained
past drop flag that was in Banner and current minimum hours setting that allows
a student to drop classes that is currently being tested
·
Because of
minimum drop setting, we have the technology to extend until 11:59pm on Sunday
without issue
§ Faculty perspective
·
Group could not
see any reason this would present issues for Faculty
§ Concerns about changing the deadline for Session A and
no other sessions
·
Creates
inconsistency and confusion when only done for one term
§ Concerns about faculty/staff being available
·
Group agreed this
is biggest concern
·
If a student does not know the process by
Friday at 2pm, how can we expect them to understand over the weekend
§ Hybrid and Friday only classes
·
Students do not
have a full 5 days to make this decision if their class falls under certain
meeting patterns
o
Question is being
posed because of the number of tuition reimbursements that are being done
§ ROSDC does not have a large number or students that
request help with dropping, but unsure of TC Central, Faculty and Success
Coaches
§ Unsure of the number of students that appeal
·
Are we trying to
reduce the number of appeals or create a beneficial process for students?
§ If we are trying to create a process that allows a
student to have a conversation with parents and make an informed decision,
should we make the deadline the following Monday at noon
·
This would
require a change in considerations, because the following Monday cuts into
instructional time
·
Wouldn’t this
create more issues or appeals if deadline during a time that faculty/staff
members are not present
o
Currently don’t
want to increase number of escalations sent to Registrar to review if an
attempt was done before deadline
o
As discussed in
Academic Leadership Team meeting, the registration deadline for Spring 2020 is
being unofficially extended until 5pm on Friday
§ Current process is all RANS are deleted after 2pm even
if a student was meeting with faculty/staff members until 2pm deadline
§ Should this unofficial extended time also be in place
for Session A drops?
o
Unsure of number
of appeals done, but group decided drop deadline for Session A should remain
Friday at 2pm
o
Drop deadline for
Session A will be revisited when a new Vice President of Academic Affairs is in
place
·
Fall 2020
Calendar
o
Group reviewed
and made updates to calendar
o
Calendar was
approved by majority vote, pending changes to Enrollment Calendar
