Academic Calendar
Committee July
10, 2019
Meeting Called By:
Scott Harvey RH 215, 4pm
Note Taker:
Jenell Peoples
Attendees: Matthew
Anzur, Pamela Goodman, Jennifer Hulehan, Tonia McClain, Robin McFall, Donna
Palmer, Chris McFarlin, Mary Heyer
Absent Members: Kristen
Karasek, Marcia Leake, Karen Culp-Linscott, Tanya Walker
Agenda
·
Approve June 5,
2019 meeting minutes
·
Review and make
updates to Committee Charter
Meeting
Minutes
·
Meeting minutes
were reviewed and approved my majority vote.
·
All meeting minutes
will be posted on employee College Committee portal
Committee
Charter
·
College Office to
Whom Committee Reports- Changed to Vice President of Academic Affairs and
changed was made throughout document
·
Committee
Composition
o
College
Transitions currently has 2 representatives in addition to a Comprehensive
Studies representative
§ Bridge
·
In the past
Kristen was on the committee representing Bridge because of Highpointe and
housing piece
·
Kristen has also contributed
information that is specific to Bridge that is different from College practices
such as mailings and exam schedule
·
Bridge also is a
large student population with over 900 students
·
Committee agreed
to add a Bridge representative to charter composition
o
Faculty
Representative
§ Group discussed whether credit division representative
should be a faculty member
·
We currently have
a staff member representing the Engineering and Industrial Technology
department and this was done so by appointment
·
Staff member may
not be aware of classroom demands, final exams and etc.
·
If staff member is
able to communicate with faculty and advocate for faculty needs, then it may
work
§ Robin believes one representative from each credit
division is sufficient, but accommodating science labs is critical when making
calendar and the represenative should understand calendar changes impact this
area greatly
·
Group does not
believe Arts and Sciences representative can successfully advocate for science
department because of how large the division is.
o
Information would
not be filtered to areas as effectively as needed
§ It has been discussed the committee is currently made
up of too many representatives from Arts and Sciences
·
Currently have 3
members from College Transitions
·
No member has selfishly
made a decision for their Division, but each member advocates for all students
o
Charter currently
reads as credit division and group discussed that whether it should be changed
from credit division to academic division
§ Corporate and Continuing Education was a part of
committee
§ Corporate and Continuing Education calendar will never
mesh with academic calendar because they are an open learning environment
§ Decided to leave as credit division because we are one
College
o
Permanent Faculty
Member
§ Permanent faculty member should remain in order to
retain knowledge
o
Student and
Support and Engagement
§ This was a Student Affairs representative
§ This representative has a vested interest in students
§ SSE currently creates events around academic calendar
·
College
Transitions also uses calendar for orientation planning purposes and using
knowledge of Financial Aid processes
§ Group agreed that members should have a vested impact
in making the calendar
§ Group agreed that Student Support and Engagement
member become non-voting member
o
College
Transitions
§ Bridge representative will be College Transitions
representative
·
Division has
enough structure in place to communicate information to each area
o
Faculty Senate
Representative
§ Question was raised why do we have a faculty senate
representative as well as faculty representative from each division
·
When Chris served
on Faculty Senate he stated members felt that the calendar was made to the
liking of staff members and not faculty
·
Calendar is
discussed at Faculty Senate and suggestions are asked from those members
o
Faculty Senate
members do not always feel that they are receiving information from their
division representative
·
Having a new
Faculty Senate representative provides another method of communication to
faculty both full time and adjunct and ensures a new member each year
o
Science
§ Health Education also has more course labs and clinicals
than Arts and Sciences and does not have two representatives
·
Arts and Sciences
has a larger population that their labs are impacting
·
Other divisions
do feel that Academic Calendar is gaged to Arts and Sciences
·
Each division
representative should make sure they are representing the entire division and
not the larger departments in that division
§ Robin proposed that permanent faculty member should
represent labs across divisions
·
Group agreed that
this decision was better than adding an additional person from each credit
division
o
Human Resources
§ Representative will remain non-voting member
§ The responsibility of this representative is to ensure
faculty members have enough non-working days
§ Scott will discuss with Marcia who this representative
will be and that they be present at meetings
·
Length of Service
for appointees
o
By the current
rule, everyone except Robin McFall has reached the end of their term of service
o
Members can
remain be reappointed
o
ACTION ITEM:
Members should ask their Dean about reappointment
o
Members term of
service will start over Fall 2019
·
Minutes Required
o
Minutes are
posted on committee blog
·
Bylaws
o
Purpose- no
changes
o
Committee Member
Responsibilities- no changes
o
Human Resources
Representative Responsibility
§ No changes in bylaws
§ Information for 2021 calendars: In order to have the
correct number of meeting days for each day we will have to make a request that
July 4th or Memorial Day be recognized on another day and will
impact holiday leave
o
Method of
Appointment
§ When voting member sends someone in their absence they
are allowed to vote
§ Updates were made to titles
§ Comprehensive Studies representative is appointed by
Associate Dean of Academic and Career Foundations
o
Length of
Service- no changes
§ Lengths of term were determined in order to have
staggering in membership
§ ACTION ITEM: In the Fall we will determine which
members will have which length of term
o
Voting- no
changes
o
Meetings- no
changes
o
Modification of
bylaws- no changes
·
Charter changes
were approved by majority vote
Future
Calendars
·
When making
future calendars, Chris believes we should have a rationale on why a day is
being designated as another day
o
The rationale is
always documented in the meeting minutes
·
The look of the
Academic Calendar can be changed if there is another way it can be better
displayed
·
According to SACS
accreditation, academic calendar should be included in College catalog
