Faculty Senate Minutes

Meeting Date: August 30, 2019

Location: SSC 205, Time: 12:30 p.m.

Members Present: Richard Burton, Susan Curtis, Meredith Dickens, Corey Evans, Roxanna Ezenekewe, Pam Goodman, Som Linthicum, Malisa Looney, Gerald Maxie, Robin McFall, Julia Seligson, Foster Sims, Doug Stephens, Mia Tensley, Debbie Vance, James Walker, Rhonda Whitten

Members Absent: Deborah DeMino, Jan Gibbs, Amanda Karaganov, Jeremy McCracken

Guests: Galen Dehay, Ken Kopera, Matt Simon, Ahmad Chaudhry

Presider: Julia Seligson

Welcome and Agenda: Julia called the meeting to order at 12:32 and directed all in attendance to the agenda for the meeting.

1.      Welcome and Introductions – Julia Seligson

Julia welcomed senators and guests to the new academic year. She asked senators to introduce themselves and tell what academic area they represented. In addition, she stated that she did not have the name tents finalized because she was waiting to hear from a few divisions concerning adjunct/lecturer senators.

She stated that Robin McFall had agreed to serve as secretary for this meeting since we have not yet elected officers. She also reminded everyone the meeting would be recorded for the sole purpose of creating minutes and the recording would be deleted once minutes were approved.

Julia also reminded senators that since she is now a department head, she will not be able to remain as Faculty Senate president as is stipulated in the Constitution and Bylaws. She stated that later in the meeting we would have nominations and vetting for new candidates.

Action to be taken as a result of discussion, person(s) responsible, and timeline: Julia/new president will create the name tents once all divisions provide names for adjunct and lecturer senators.

2.      Welcome and Thanks – Galen Dehay

Galen thanked all the senators for agreeing to serve in an important role and represent all faculty. He stated he was especially appreciative of those senators who helped at the Adjunct Expo: Julia Seligson, Robin McFall, Jeremy McCracken, and Som Linthicum. Galen also announced that after Julia brought concerns to him, he has allocated funds to pay for lunch for each Faculty Senate meeting.

He then provided updates/"points of pride" concerning fall enrollment numbers, funding for professional development, new/redesigned academic programs, and external partnerships. He also updated Faculty Senate on the VPAA search, explaining why he had restructured the College's administration. He then shared information about upcoming renovation plans for Fulp Hall and Oconee Hall. He reviewed the College's strategic planning cycle, giving an updated timeline, and encouraging faculty to get involved. He shared information about upcoming charrettes and encouraged everyone to participate.

Action to be taken as a result of discussion, person(s) responsible, and timeline: Julia/Robin will post the presentation Galen used to the Faculty Senate Teams folder for all to review. Senators should encourage faculty to participate in the charrettes during fall 2019.

3.      Master plan – Ken Kopera

Ken provided more details and a timeline for the upcoming renovations of Fulp Hall. He stated the fifth floor would lose all faculty offices so two much-needed science labs could be built. As a result, faculty in the English department would move to Miller Hall (where the student success coaches were previously located), and science faculty would take the offices vacated by the English department. Ken added that the English department would be in the space in Miller Hall for approximately three years. He noted Miller Hall will have some modifications made for new classroom space as well.

Ken also stated that Oconee Hall would be the next building to be thoroughly renovated. He stated that while it had received superficial updates (such as painting and new floors) over the past twenty years, it had not received any major updates because we were focused on three new campuses, the Student Success Center, and the Ruby Hicks Hall renovation. Since Oconee Hall houses the majority of our classes, it must be updated to more adequately meet today's needs. He stated we do not yet have a firm timeline as the College is still working to determine funding for the renovation and to finalize plans for the building. He noted that Oconee Hall would be completely offline during the renovation, so faculty offices would be relocated to space in Anderson Hall. Classes would be relocated to other buildings, including Miller Hall.

Ken stated he does not want anyone to panic over the Master Plan. He said the plan is most often in flux, depending on campus needs, and is not set in stone. He strongly encouraged faculty to ask him to come to division and department meetings, saying he is always willing to answer questions, allay fears/concerns, and provide the most current plans.

Ken then discussed a new planning committee to redesign the Central Plaza in the middle of campus. He asked for two to four senators willing to serve. He said Julia could send him names.

Malisa Looney brought up a concern about the water quality (taste, color, and smell) in Fulp Hall. Ken stated he would look into the issue and get back to her as quickly as possible.

Action to be taken as a result of discussion, person(s) responsible, and timeline: Senators will share this update with concerned faculty and let department heads/deans know about Ken's willingness to come to meetings. Julia will send Ken two to four names from Senate for the Central Plaza redesign committee.

4.      Faculty Choice Scholarship – Som Linthicum

Som updated Faculty Senate on the work completed by the sub-committee on revitalizing the Faculty Choice Scholarship. He noted the committee met over the summer and has developed some possible criteria, considered a new name to reflect the scholarship's new focus, and discussed potential fund-raising activities. The sub-committee will continue to meet, and other senators are welcome to join the group. Som stated the committee will bring more information to the next Faculty Senate meeting.

Action to be taken as a result of discussion, person(s) responsible, and timeline: The sub-committee will continue to plan and bring information to Faculty Senate. Senators should share information about the scholarship with constituents in order to help promote it.

5.      Nominations and Vetting for 2019-2020 Faculty Senate President – Julia Seligson

Julia reviewed the processes outlined in Article III for nominations and vetting. She then opened the floor for nominations.  Som Linthicum nominated Pam Goodman. Julia stated she had received a nomination for Matt Simon, who meets the qualifications outlined in the Constitution and Bylaws. Mia Tensley nominated Robin McFall and Som Linthicum. Som declined the nomination. Jimmy Walker nominated Jeremy McCracken.

As was done in the spring, Julia asked the nominees to step out of the room for the vetting discussion. Once the nominees left the room, Senate discussed each candidate to determine which should move forward to the ballot on which all faculty would vote.

When the nominees returned, Julia announced Senate agreed to place Pam Goodman, Robin McFall, and Jeremy McCracken on the ballot.  The candidates will need to have their candidate profiles completed and submitted to Julia no later than September 6. She stated those could be sent to her via email. Voting will open on September 9 and close September 13.

6.      Approval of minutes from May 2, 2019 – Julia Seligson

Julia referred everyone to the minutes from the May 2 meeting, and Robin displayed the minutes for senators to review. These minutes had been posted in the Teams folder for all to review. Robin stated she had received no suggestions for changes. Julia asked if there were any changes. Hearing none, all senators approved the minutes, and Julia stated the minutes will stand approved as posted.

Action to be taken as a result of discussion, person(s) responsible, and timeline: Robin will submit the approved minutes to the committee blogspot for posting and will upload the approved minutes in the Faculty Senate Teams folder.

7.      Division and Committee Updates – various senators

Time expired before we could get to this agenda item. Julia noted we will have these at the September 20 meeting. Som suggested that these updates be submitted in writing (in a brief paragraph) before the meeting to help speed up the process.

Action to be taken as a result of discussion, person(s) responsible, and timeline: Senators from each division and committee will give updates at each Faculty Senate meeting. Senators should share the information from each division with constituents.

8.      Adjournment

Since we were out of time, Julia adjourned the meeting at 1:58.      

Respectfully submitted by Robin McFall

Next Meeting:  Friday, September 20 at 12:30 in SSC 205

Academic Leadership Team

August 27, 2019, 1:00 p.m., RH 220

Members Present:       Gayle Arries, Tiffany Blackwell, Jackie Blakley, Tim Bowen, Ahmad Chaudhry, Jenni Creamer, Rick Cothran, Galen DeHay, Mark Dougherty, Mandy Elmore, Linda Jameison, Tasheka Johnson, Scott Harvey, Glenn Hellenga, Gabe Hollingsworth, Tom Lawrence, Chris Marino, Bryan Manuel, Julia Seligson, Sarah Shumpert, Brian Swords, Luke VanWingerden

Members Absent:        Adam Ghiloni, Mary Orem

Other Attendees:         Ann Hall, Tim Jared, Tracy Wactor, Matt Whitten

Length of Meeting:     1.5 hours

The minutes of the July 9, 2019 meeting were approved as revised.

Furniture Discussion

Galen DeHay updated the group on classroom furniture requests.  While we have funding for furniture, a group is finalizing its work on creating a framework for furniture for teaching and learning classrooms.  Furniture was requested for classrooms in Fulp, Pickens, Cleveland, and Halbert. With a full-scale renovation in the future, Oconee Hall was not included in the request.  Until we finalize the framework, it is premature to purchase anything.  At the September 4 Curriculum & Instruction Team meeting, Luke VanWingerden will update the group on the close of the project and give the PLEET (Physical Learning Environments Experience Team) team’s preliminary results.  Luke stressed that faculty need to know what is going on and will be invited to input sessions.  He asked to be invited to division/department meetings to provide information.  He noted that budgeting cycles for technology and furniture have been aligned.  The members of the group were asked to verify that faculty approve starting with these locations.

Equipment Prioritization

Galen gave some background on the equipment process and reviewed the criteria. With the low amount of funding needed for the Arts & Sciences, Business & Public Services, Student Support & Engagement, and Comprehensive Studies requests, the group agreed to approve all of them.  The requests need to move through the proper procurement channels. 

Corporate & Community Education, Engineering & Industrial Technology Division, and Health Education Division equipment requests were reviewed. Each dean made adjustments to their requests, which Galen noted on the spreadsheet.  Tracy Wactor will compile a new equipment list and review it with Galen for any adjustments.  Galen will update the deans on the revised list at the September 4 Curriculum & Instruction Team meeting.

Announcements

Jenni Creamer:

The administrative drop for non-attendance is Friday.  Jenni stressed the need for faculty to enter attendance, so that success coaches can reach out to students.  She also reported that, at 6,208, enrollment is up.  FTE is up 2.98%.  Headcount is up 1.575%.

Luke VanWingerden:

Reported on the Pearson issue.  Pearson is continuing to have issues with their services.  We have been told that they are trying a fix this morning, but we have not heard an update on this.  We will communicate later today once we hear something one way or another.

Rick Cothran:

Reported that CCE had a record number of students (3,387) last quarter and revenue is above where they have ever been.

Jackie Blakley:

Reminded the group about the Men of Color luncheon on Wednesday, August 28.  They are pleased that 65 students have registered.

Ahmad Chaudhry:

Announced that the Health Education Division will host an open house on October 3.  Planning is in the early stages.  More to come.

Glenn Hellenga:

Reported that at various appointments he has had lately, he is hearing good things from our graduates.

Scott Harvey:

Attendance needs to be entered by 9:30 on Friday, August 30.  At 10:00, students with attendance issues will be dropped.

Mark Dougherty:

Announced that online accident reporting will be available soon.

Galen DeHay:

·         Noted the change in the custodial company for the college.  With the new group, we hope for a higher level of service.

·         At the Early Care & Education “Family Meeting” last week, he talked with the students about why they are a family.  One student noted that she feels like she belongs.  How it happened, why it happened, and her comments validate the college’s good work.

With no further business, the meeting was adjourned.

Recorded By:             Anne Bryan

Next Meeting:             Tuesday, September 10 @ 1:00, in RH 220A

           

Academic Leadership Team Minutes - 7/9/19

July 9, 2019, 1:00 pm, RH 220

Members Present:       Gayle Arries, Tiffany Blackwell, Jackie Blakley, Tim Bowen, Ahmad Chaudhry, Jenni Creamer, Rick Cothran, Galen DeHay, Mark Dougherty, Penny Edwards, Mandy Elmore, Adam Ghiloni, Linda Jameison, Scott Harvey, Glenn Hellenga, Gabe Hollingsworth, Tom Lawrence, Chris Marino, Bryan Manuel, Mary Orem, Julia Seligson, Sarah Shumpert, Brian Swords, Luke VanWingerden

Members Absent:        Tasheka Johnson

Other Attendees:         Margaret Burdette, Tim Jared, Angel Luper, Brian Smith

Length of Meeting:     1.5 hours

Galen DeHay introduced Ahmad Chaudhry, the new Health Education Dean, and welcomed him to the group.

The minutes of the June 11, 2019 meeting were approved as submitted.

Accounting APR

Angel Luper presented the Accounting academic program review.  She discussed the SWOT analysis and the program’s strategic plan, which will focus on curriculum changes and marketing.  Questions and discussion generated the following points.

·         Student goals impact the enrollment.  Most Accounting classes do not transfer, so if a student plans on pursuing a 4-year degree, they are advised to move into an AA or AS program. 

·         Most senior institutions only accept ACC 101 and 102, so 2+2 agreements are not a viable option.

·         Low enrollment makes scheduling options difficult.  If the students will come, we can accommodate them.  Need a pipeline.  Marketing is key.

·         Serving Bridge students, but they are not Accounting majors.

·         Many accounting students transfer from another program.  They are beginning to gather data about where these students are transferring from.  Scott can pull this data and noted the Change of Major section on the student profile.  That data could benefit every program.

·         Need to provide an awareness of the accounting program in the middle and high schools.  Present stories of why current accounting majors chose accounting to high school seniors.  Include Admissions/Recruitment in these initiatives.

·         CCE students typically have an accounting background and attend for a specific purpose.

·         Invite Marketing to advisory committee meetings so they can learn about success stories and initiatives to help with marketing.

Attendance

This discussion was delayed until a later meeting.

Procedure 3-1-1010.2, Curriculum Development and Revision

Sarah Shumpert discussed the Curriculum Development and Revisions procedure.  She noted that curriculum revisions are not straight forward and have many dependencies and influences.  Faculty own curriculum, but the Curriculum and Instructional Support Office will work with faculty throughout the revision and development processes.  The approval process depends on the program, but will always include chain-of-command approval.  It was noted that professional development on how to navigate the process and communication about the services the Curriculum and Instructional Support Office offers would be helpful.  The members of the group agreed to move the procedure forward. 

AACC Faculty Council Summary

Penny Edwards was an inaugural member of the AACC Faculty Council.  Her term has ended, so she distributed and discussed AACC Faculty Advisory Council Final Summary and AACC Fast Facts 2019. Penny noted the charge to the council to provide a faculty voice to AACC and noted her expanded roles with internal and external groups.  She explained her role was as a communication liaison, and as such she was included on the Academic Leadership Team, Faculty Senate, and Technical Skills for Success, and this was a model for other AACC Faculty Council members.  The initial council focused on the faculty component of leadership competencies and the need to continue those discussions.  She noted the lack of understanding about this opportunity, many employees do not know AACC exists, and do not understand how connected things are.

Vice President for Academic Affairs/Organization Discussion

Galen discussed the VPAA position and updated organizational structure.  The VPAA position posting has closed, and there are many applicants. The position will focus on Academic Affairs exclusively.  This position will be the Chief Academic Officer, will oversee all credit programs, and will report to Galen. 

Changes to the organizational structure are:

VPAA

            Marketing will not report to the VPAA

            Institutional Research will not report to the VPAA – Will report to the President

            The academic component of College Transitions will report to the VPAA. 

Academic Deans, Curriculum & Instructional Support, and Integrated Workforce Solutions will report to the VPAA

Student Support & Engagement

            AVP will become a VP

            Marketing will report to the VPSSE

            College Transitions (except for the academic component) will report to the VPSSE

Galen stressed that Academic Affairs and Student Support and Engagement will continue to collaborate to provide a holistic student experience.  He will send the updated organizational chart to ALT members prior to the campus wide communication about these changes.                 

VPAA Position:

The search and screening committee, comprised of representatives from all areas that report to the VPAA, has been charged.  Galen will work with the group on the process, but will not attend meetings. On-campus interviews will include engagement opportunities, similar to the Health Education dean search. 

Announcements

Mark Dougherty will present his doctoral research project on Thursday, July 18, at 3:00, in RH 220.  The group is invited to attend.  The topic deals with non-traditional student support outside the classroom.

Mary Orem announced that Brady Cross has joined the college as the digital initiatives librarian.

Chris Marino reported that the Business Intelligence – Reporting & Dashboards project is continuing. The next onsite meeting will take place on July 30 and 31 and will focus on validating the way the data models pull information.  The ROSDC team will work over a two-day period to ensure that the base mapping is correct.

Luke VanWingerden reported that BlackBoard Learn data, as part of the analytics project, will go next.  Data from all areas will be phased in.  Luke also announced that Robin Weaver will start next week as the Director of Application Delivery and Business Intelligence.

Scott Harvey reminded the members of the group that graduation will take place on August 1^st, at the Anderson Civic Center.

Gabe Hollingsworth reported that the call center is live and has been very successful.

Tiffany Blackwell made the group aware that we have four orientation sessions coming up with 400 students registered.

With no further business, the meeting was adjourned.

Recorded By:             Anne Bryan

Next Meeting:             Tuesday, August 13 @ 1:00, in RH 220A