Members Present: Gayle Arries, Tiffany
Blackwell, Jackie Blakley, Tim Bowen, Rick Cothran, Jenni Creamer, Galen DeHay,
Mark Dougherty, Penny Edwards, Mandy Elmore, Adam Ghiloni, Scott Harvey, Glenn
Hellenga, Tasheka Johnson, Tom Lawrence, Lynn Lewis, Chris Marino, Mary Orem,
Sarah Shumpert, Brian Swords, Mia Tensley, Luke VanWingerden
Members Absent: Linda Jameison, Jeanne Otey
Other Attendees: N/A
Length of Meeting: 1.5 hours
1. Approval of September 25, 2018 minutes
The September 25, 2018 minutes were approved.
2. Foundation Scholarship Purpose Statement & Awarding Processing
Philosophy
Adam
Ghiloni on behalf of Grayson Kelly and himself presented the Foundation
Scholarship Purpose Statement & Awarding Processing Philosophy. Adam stated
as they began developing the financial aid strategy and connecting it to
enrollment management in addition to fulfilling the goals of the college, the
first step needed was to create a high arching purpose statement.
What’s
next – Goals
·
Eliminate
3rd party software system “Academic Works”, utilize information TCTC
already has available
·
Inform
students upfront of their full eligibility for the entire year
·
Allows
for flexibility throughout the enrollment cycle
·
Assisting
to fulfill and support the goals of the institution
·
Process
and decision making being driven by the Strategic Enrollment Management group
·
Coding
criteria into banner to target funds
·
Aligning
with other National processes
·
Implementation
is slotted for 2020
3. Instructional Divisions SWOT Analyses
Galen stated TCTC is beginning the process of
evaluating and creating an updated 10-year vision that will cumulate in the
creation of a new strategic plan. Galen will be asking all of the Deans and
Directors within Academic Affairs to conduct unit level SWOT analyses. Each
instructional division will receive a brief description and purpose of what a
SWOT analyses is to help guide and facilitate the discussion. In a strategic
planning process, the first stage will be “Scanning the Environment”:
·
Environmental
scan
·
Historical
Scan
o
TEE
data
o
TSE
data
The end goal is to have the process completed
by the end of the academic year; the unit level SWOT analyses will need to be
completed by the end of 2018 calendar year.
Galen also presented an overview of the additional
stages involved within the strategic planning process:
·
Stage
2: Review/Revise Mission, Vision, Values
·
Stage
3: Practical Vision
·
Stage
4: Organizational Root Cause Analysis
·
Stage
5: Strategies
·
Stage
6: Strategic and Division Plans
4. Open Educational Resources (OER)
OER are teaching, learning and research
materials in any medium-digital or otherwise that reside in the public domain
or have been released under an open license that permits no-cost access, use,
adaptation and redistribution by others with no or limited restrictions. OER is
a way to make sure every student has access to course materials, with cost
taking out of the equation; OER also allows faculty to create materials that is
customized for their classes.
Galen reached reach out to the Academic Team to
enquire if this was an initiative that is of interest. Galen asked the Team to discuss
with their faculty if they would have a vested interest and/or have discussions
of OER opportunities if infrastructure was put into place to support it. Galen
will provide the resources for review and asked if anyone was aware of
additional resources to please share with the Academic Team. Galen stated at
the next meeting the Team could discuss if this is something to continue to
work towards.
Galen also shared information provided by Mary
Orem regarding PASCAL; Partnership Among South Carolina Academic Libraries. PASCAL
supports higher education in South Carolina through multiple programs and
provides training and support to member libraries seeking greater collaboration
with the South Carolina academic library community.
5. CAO Retreat Debrief
The discussion surrounded what is currently
happening with the institutions particularly with enrollment trends and the
impact it has to the institutions. Galen shared the results of the CERS Enrollment
files from the State of SC. The average FTE change across the Technical College
system was -5.37%; Tri-County’s standings is positive .18%. As a result of that
meeting there was a policy voted on by the CAO to remove the December 25th
cutoff date for the fall term; it will be presented to the President next month
for final approval.
6. Announcements:
Galen provided an update on the possibility of
an evening cohort stating discussions have begun. Each instructional division has
identified programs of opportunity to either grow or add evening cohorts for a
particular population. They are moving forward with the intention of having an
opportunity to serve a population we currently may not be serving.
Jennifer Creamer reported registration for the
Spring has opened. Current enrollment to date is down 13% (approx. 140
students) from last year at this time. Jennifer reached out to the Team to
enquire what issues/problems they have encountered with the Banner upgrade and
registration, in addition to what the students are saying or experiencing with
enrollment. An open discussion was held to address these issues and actions
needed to further assist students.
Tiffany Blackwell noted there was an enrollment
event on November 15th from 4:00-7:00pm at the Oconee campus; they
will be sending out announcement mailers for the event.
Scott Harvey reported the current academic
transcript everyone sees on the student advising profile is not complete. Until
the issue is resolved, they will be replacing the academic transcript with the
Banner 8 version until further notice. Scott noted the 2020 catalog deadline is
right around the corner, they will begin the process when we come back in
January. Scott requested if there are any policy changes, procedure changes or
curriculum that needs to be completed please submit them ASAP.
Mandy Elmore announced TCTC Pendleton will be
hosting the Robotic Competition event on Saturday, November 10th
from 8:30am-1:30/2:00pm. If anyone was interested in helping out, it would be
greatly appreciated.
Adam Ghiloni noted Foundation Scholarships are
open for Spring 2019; applications are due by November 15th. Mandy
Elmore commended Adam on his exceptional customer service noting Adam had
received numerous compliments from the students.
Mary Orem reported due to the South Carolina
Education Lottery, funds have been provided to replace the aging library
management systems currently used by South Carolina’s academic libraries. By
migrating to a shared library system, the state’s 55 academic libraries
belonging to PASCAL will be able to expand collaborative efforts and streamline
the management of resource sharing between libraries. Out of these 55
libraries, TCTC was chosen as one of seven (7) institutions to participate in
the vanguard phase. This means that we will experience the full implementation
process prior to the rest of the member libraries and will participate at a
high level during the implementation phase to provide assistance to other
libraries.
Chris Marino noted the Fall Student Survey was
sent out to the all students. The survey will close on November 16th,
and will be available later in the month.
Rick Cothran noted the replacement for Richard
Parker is anticipated to be completed by the end of October, first of November.
Galen announced the AOP Showcase is November
13-14th at the Anderson Civic Center. In addition, on November 15th
is the Youth Apprenticeship Accelerator meeting will be held at TCTC Pendleton
campus.
With
no further business, the meeting was adjourned.
Recorded By: Coni Durocher
Next Meeting: November
13, 2018 @ 1:00, in SSC 205
