Not in Attendance: Ashley Alvarez, Bruce Kalley, Matt Simon, and Jonathan Warnock
Guests: Jennifer Hulehan and Tracy Kilgore
Welcome and Agenda:
Stacey
called the meeting to order at 9:31 pm.
Minutes
of the November 17, 2017 meeting were distributed and approved electronically
prior to this meeting and have been posted to eTC.
Old
Business:
Stacey
Frank: Stacey voiced concern about the dissemination
of information from Faculty Senate (FS).
All FS documents are now uploaded to TEAMS in Microsoft Office. Senators will download an app that will allow
everyone to share the documents of FS. Everyone needs to be sure to get the
information out to their constituents, Stacey can come to any department to
explain FS responsibilities to their senators. Because of transition period
there have been some miscommunications but there have been meetings to get
those problems solved. All information
for FS is found in eTC for all faculty and staff to peruse.
Chief
Aman: Changes in ticket appeals have been
made. Instead of the Chief being the
only one to grant an appeal, a committee, made of faculty and staff, has been
formed to read them and vote on granting of the appeal. They are still looking for student
representation on this committee. Suggestions were made to look into other
student leadership organizations on campus.
The ticket appeal form is what is used to decide each case. The explanation given is the basis for their
decision. They are moving to an online
form and there will be specific reasons, in a drop-down menu, for the appeal.
With
faculty appeals there is a couple of common themes. - Students with handicapped parking tags can park in faculty parking if there is no handicapped parking available. There was a question of whether is a system to check on the validity of temporary parking passes. Lauren McClellan, Student Development, is working with handicapped students. Anyone with proper paper work will have handicapped parking access.
- In H2 there is parking on the curb. There is not enough room for a larger vehicle in those spots and it is causing accidents. Now there are tickets being issued for parking in that place. Chief is looking for suggestions to alleviate the situation of parking. He will get with maintenance about adding spaces in this lot.
No
spots will be opened after the Student Center completion because of the Ruby
Hicks renovations. To have faculty spots
opened up in other lots a request will have to go through Galen. Bridge will have 150 spots in lot A for 12 to
15 days during spring semester. Bridge
was going to use the Mechanic Street lot but did not take into consideration of
the shuttle cost and availability.
Shuttles cost roughly $70/hours for a minimum of 4 hours daily to
operate. There is money in the budget for 4 weeks at the beginning of the
academic semester. After those 4 weeks a car count is done to see if there is
enough parking on campus. If the count matches the number of spaces on campus
the shuttle is stopped. There is
additional money in the construction budget to handle the shuttles if there are
not sufficient spaces on campus. Bridge
would need approximately $4000 to 5000 to use the Mechanic Street parking with
shuttles. Requested parking spaces are
marked off the night before and they will be empty until the guest
arrives. That’s the only way to make
sure there is a space available. A
suggestion was to include on the reserved parking spaces to include the times
the space will be needed. Towing could
be enforced on this issue.
Do
students’ parking stickers pay for shuttle service? Currently it goes into the general
budget. Student parking permits are the
cheapest around.
Could
there be a tiered system for parking that would allow students to pay more to
park on campus and allow extra to go toward shuttle service? This is something
could be looked into.
Could
High Point shuttle pick up the Bridge 150?
That is something the Chief can ask at his next meeting with them. A larger shuttle could be used on those days
too.
Could
Clemson pay for the shuttles on those days?
This is something that can be asked.
There
were golf carts used for a meeting during the fall, this would also be an idea
to consider.
Has
anyone looked at the parking map to see if there is ample parking for faculty
and staff? Lauren McClellan has
requested that to make sure we are in compliance with government regulations,
faculty parking could be examined then also.
Campus
Safety vs Campus Police – Campus Safety is a misnomer for our use, officers in
public safety are cross certified as fire fighters, police officers, and
paramedics. With 3 certifications, the
pay would be significantly higher than what is offered here and there would be
a more intense training and a higher equipment budget. Our campus police are not trained paramedics
and cannot handle medical emergencies.
If there is a medical situation 911 should be called first, then campus
police so that they are aware an ambulance is on the way and can bring them to
the correct location. Campus Police will
not transport individuals to any medical facility either. They will type up an incident report with the
details of the accident. An individual’s insurance will be primary for any
accident, there is grant money from Student Development that may be available
for that use. So in the future always
call 911 first and then alert Campus Police so they can lead the ambulance to
the scene. Campus Police will be the one
to fill out the incident report.
Do
students have separate insurance for classes that may be hazardous? Yes, they do.
Students
may refuse service from EMS, they have a form for them to fill out. The college will not be responsible for a
student to refuse.
Is
this not an opportunity for there to be professional development (pd) for
emergencies? The Chief is looking into
this now and is open to suggestions.
Could there be a SPARK topic for this? Could there be a CPR/first aid
training for certification during pd?
Building Coordinators are trained in that and the AED’s will walk you
through CPR. Are there first responders
on campus? There are people trained on
campus but there is no network that can be accessed. That is something that is
doable and is being looked into. There
will be a cost involved for people to have other certifications. Building Coordinators are basically in that
position. Chief will send a list of
Building Coordinators to Stacey so that can be disseminated to faculty and
staff. Ticket appeals need to be turned in within 10 days of receipt of the ticket but the appeal itself may take 30 days.
Could
tickets be in increasing increments for habitual offenders? It has been in conversations and also for
reducing the prices of tickets for hardship cases.
New
Business:
Ad
Hoc By Law sub-committee: By Laws and
constitution of our college and the other 2 that we are examining are in the FS
Team section. Copies of the current
charter, bylaws, constitution, and TCTC procedures for committees were
distributed. The bylaws and constitution
need to be further developed. The bylaws and constitution are vague and unclear
in several places, which resulted in confusion and disagreement around last
year’s FS President election. Officer
descriptions need to be better defined.
President’s job is to be on many committees and boards, which is a big
undertaking. The Vice President’s (VP)
job is to be there when the President is unable. It is very difficult to keep the VP informed
and updated on everything. Secretary is
very vague also. Sub committees are part
of our responsibilities, we are the hub for other college committees. The bylaws and constitution need to be clear
and transparent to everyone. The ad hoc
committee is going to meet in January.
Justin Herndon is the head of this committee. He will bring back to FS the suggested
recommendations for FS vote. Their
meeting should be a work day and everything they decide will be posted in the
Team section. The goal is for FS to vote
on this later in the term and then the changes will be presented to Galen for
approval.
HIPS
Concerns: Some
concerns were raised regarding the HIPS design courses. These concerns will be
brought forward to the appropriate individuals by a subgroup of faculty and
Senators.
Independent
Studies: Instructor receives a $50
stipend for each student enrolled in an independent studies course. Does not going into the teaching load but is
considered an advising role for the instructor.
Other colleges give $600 or more for the same duties. This includes planning, one on one
instruction and grading. Why wouldn’t
that be included in the instructor teaching load? It is not a course that is currently
available and is done primarily online.
There was an example given of a FS member that took an independent study
class, paid $1400 out of pocket and the instructor received at least $800. It seems that this should be included in the
teaching load and even the advising quadrant.
There might be a chance of overload pay.
Stacey will ask Galen what can be done about this.
Committees:
ALT/PAC: ALT was canceled because of the move. PAC had not met by this meeting.
AACC: Tabled
for now
Calendar
Committee: No updates
Leading
Edge: There has been no meeting. There was a survey from Leading Edge. There was no knowledge of the survey.
Project
Charters and Work Teams: SMART eval project charter on incentives had
their first meeting on Dec 1 and have met once more since then. They have a
good solid work team and have a completion goal of June. They are looking into incentives to offer to
students for completion of the surveys. They will develop a position statement
on the appropriateness of incentives and perhaps a list of best practices for
incentives.
SMART
eval project charter on professional development on use of the eval is in a
holding pattern due to technological changes of the SMART eval itself. The look of the interface (the dashboard) of
the evals for fall semester will look different. There is a video they are
looking at to upload to SPARK on how to use the My Focus report. They are working with the deans on a
framework on how the reports are used in relation to faculty performance evaluations. Departments are using the reports in
different ways so the deans are looking at having a general consistent
framework across the college. With the
understanding it is used for formative purposes and not to be used in a
punitive manner. Could this be used with
HIPS 101/102?
Room
Design Strategic Initiative Project: Just met with the furniture company, they are
coming to measure room OH 116 (a medium sized room used by a lot of different
departments). It will be an active
learning classroom, not a lecture classroom.
The room will be ready by Fall of 2018 for pilot classes. The sandbox classroom will be filled with fun
stuff and will be used as a gauge to upgrade other rooms.
SCTEA: Just had Teacher of the Year
recognition. They will be sending out
conference reminders in January.
TEE: There is a meeting after this. Transformative Employee Experience wants to
follow the Transformative Student Experience model because it is working. It is important for everyone to know that
this is really a thoughtful process.
They want to do more for employee retention and have more satisfied
employees that feel appreciated. They are planning to have one on one meetings
and want everyone to take part. Is there
something preventing the team from going that route? The meeting today is on appreciative
inquiry. It is going to take a lot of
work and needs to have a quorum so that everyone will be willing to put forth
the amount of work needed. A comment was
made that although this will be an incredibly involved process it provide the
most heartfelt, real, and valid feedback by having one on one conversations
with people.
Response
to the last Professional Development survey: Copies of the apology letter for the last
survey were distributed. The letter is
to explain that the last survey went out without our approval and that there
was no information provided that explained the purpose of the survey. Another survey needs to be sent out that is
more constructive, explains the reason behind the collection of information,
and includes faculty and staff. We need
to find out who is responsible for professional development day and contact
them before another survey is sent out.
The apology needs to go out now.
FS is asked to look over the letter and make any changes needed by
Friday.
Our
meeting dates for the next month will be decided in January.
The
motion to end the meeting was made at 11:41 by Justin Herndon and seconded by
Penny Edwards.
