Members Absent: Jackie Blakley, Tim Bowen, Rick Cothran, Adam Ghiloni, Scott Harvey, Glenn Hellenga, Lynn Lewis, Crystal McLaughlin, Brian Swords
Other Attendees:
Length of Meeting: 1.5 hours
The minutes of the September
26, 2017 meeting were approved as presented.
Galen DeHay reminded the
group to notify Ken Kopera of any upcoming project needs. Facilities and IT staff members continue to
meet on Mondays at 3:30. The meetings are open and employees may drop in to
discuss various needs. Galen recently
toured the Student Success Center and noted the following:
- Hope to have the Certificate of Occupancy in November.
- Impressive, innovative space.
- Plenty of meeting space that can be reserved via Outlook or on a monitor at the door.
- There will be an employee open house/tour prior to being opened to the public.
In addition, Galen noted the
temporary space for offices in Ruby Hick, during the renovation.
- Curriculum & Instruction, Institutional Effectiveness, Senior Vice President, and Technical Skills for Success will be in the former Bookstore.
- Business Affairs will move to the former Tutoring Center.
- President’s Office, Public Relations, and Government Relations and Economic Development will move into the former TRiO office.
- The Foundation will move into the former Bookstore storage space.
- Human Resources will move into the former Student Development Suite.
Linda Jameison and Gayle
Arries reported that a Wayfinding Project Charter is being developed. The needs for the Student Success Center will
be addressed first.
Galen announced that the
Master Facilities Plan is moving along.
After interviewing potential companies, we are in negotiations with the
committee’s recommendation. The company
will be able to utilize our academic plan as a driving force for the MFP and
will help us to be more strategic in implementing our academic plan. With the work that has already been done, the
MFP should move quickly and may be ready by mid-spring.
Considering the color-coded
chart, the group reviewed the activities from the Academic Leadership Team
retreat. The following items were
discussed.
- Most are already existing projects.
- What are the dependencies? ALT can determine those.
- Remember the original question – What can we do to take these actions to formulate them into a threshold/transformative experience?
- How can we use the activities we have to tie together into more integrated structures? ALT can help PAC do this.
It was noted that, as we
close this strategic plan and begin to develop the next 10-year vision, we may
not want to create any new initiatives.
It may be better to wrap up what is currently underway, acknowledge what
has been accomplished, and determine what will carry forward to either be
completed as a one- year project or be considered to seed the next vision. Galen will present this option to Executive
Staff.
Announcements:
Chris Marino:
Reported on the Student Reaction
to Instruction Incentives to Complete Project Charter. Faculty Senate will take on this project,
will make recommendations and consider appropriate incentives. A work team will be in place soon.
Gayle Arries:
Announced that the website
has been launched. Revisions and changes
are taking place, and training sessions are scheduled.
Mary Orem:
Reported that focus groups on
life-long learning and what a life-long learner looks like are underway.
For our DACA students, we are
working on the college’s response and are reaching out to all students
individually. We have a procedure in
place and must comply with state and federal regulations.
Sarah Shumpert;
Reported on the Banner 9
implementation and its integration with Blackboard. She noted the phased approach:
- Snapshot method update
- Integration without the grade center
- Future integration with the grade center
Tiffany Blackwell:
Announced that this is
college application month and her staff is visiting all the AOP high schools to
help complete our application while it is free.
Matt Edwards:
- Adjunct cyber security training has closed and there are quite a few adjuncts who did not complete it. He will send a list of those faculty to the deans.
- With projects and technical problems, we are about two weeks behind on the Banner 9 project. We are pulling in subject matter experts to help keep the move into Banner on track.
- The new data center is 95% complete. The move into the center will be in phases, and they will be mindful of dates. The center is in the former Shipping and Receiving area.
- Once we have the Certificate of Occupancy for the Student Success Center, the IT staff will be able to work on all the systems (fire, security, meeting space audio visual needs, etc.)
- We continue to increase our IT lanes and will eventually have three.
- They are hiring for the Service Desk and Systems Engineer positions now. Re-tooling the Service Desk staff to allow for a runner to be available at all times.
- For the Banner project, we will use Elucian. Marshall University uses that product, and through discussions, validated what the consultants told us. We are evaluating what really works and the support that will be needed to make the portal successful. Webmaster and maintenance are included in the portal conversations.
With no further business, the
meeting was adjourned.
Recorded By:
Anne
Bryan
Next Meeting: Tuesday,
October 24, 1:00, in RH 248
