Academic Calendar Committee Minutes October 2, 2017

Meeting Called By: Scott Harvey                                               RH 245
Note Taker: Jenell Peoples                                          4PMAttendees: Scott Harvey, Robin McFall, Karen Culp-Linscott, Kristin Karasek, Matthew Anzur, Jennifer Hulehan, Christopher McFarlin, Matthew Simon, Mary Heyer

Agenda

 

• Editing Spring 2018 and Summer 2018 calendars
• Reviewing and approval past meeting minutes
• Academic Calendar Considerations Review
• SSE representative replacement
• Fall 2018
• Banner 9 Phased in Registration

Spring and Summer 2018 Calendar

 

Meeting Minutes

• April 6, 2017
  • Change college closed dates to November 22-23, November 21 is a no class day
• May 25, 2017
  • Change Spring 2017 Exam Schedule to Summer 2017 Exam Schedule
  • Summer 2019 Commencement date changed from August 6, 2016 to August 6, 2019
• August 28, 2017
  • Exam schedule had misspelled word was corrected
• April 6^th, May 25^th and August 28^th meeting minutes approved by majority vote

 

Academic Calendar Considerations

• Robin McFall and Jennifer Hulehan reviewed considerations for grammatical errors and clarity

 

SSE Replacement

• Sue Andrus has resigned from the college
• Scott has asked Linda Jameison for a replacement for SSE division

 

Fall 2018

• Dates were edited and confirmed
• Graduation will be advertised as I-BEST only until decision to include all students is made
• Calendar approved by majority to send forward

 

Phased in Approach to Registration

• Scott asked the committee for feedback regarding a new possibility for a “phased-in approach” to registration.
• Scott explained this would allow upperclassmen opportunity to registration first (for example, students coded as second semester sophomores would be allowed to register before second semester freshmen)
  • Brought to this committee because this change would impact the calendar because dates have to be published.
  • Scott believes there is value to this and that it will positively impact student completion rates because the biggest population that is not registering is continuing students
  • Would be a couple of days between registration session
     
• Discussion followed; highlights below:
  • Many students are not sure of their status (i.e. Am I a Second Semester Sophomore?), and it would have to be communicated to them when they could register
  • Bridge students could be negatively impacted; they are required to be at 12 credit hours for residency
  • Committee believes it would only positively impact conscientious students, many of whom are already the first to register because they are conscientious students

• Students in cohort based programs with very rigid requirements would not be more likely to register than they currently are.  
• Group would like data that shows number of students that are missing one class
• Subject will be brought up to Registrar advisory committee
• Phased in advising will cause complications to the calendar if added

 

 

Action Item

• Jenell will update minutes and send for publishing
• Jenell and Scott will work on formatting on Fall 2018 calendar
• Jenell and Scott will work on data concerning phased in approach to registration
• Robin McFall will lead discussion on Spring 2019 calendar on October 9^th