October 25, 2016
1:00 pm
Ruby Hicks Hall, Room 248
Members Present: Gayle
Arries, Tiffany Blackwell, Jackie Blakley, Tim Bowen, Jenni Creamer, Mark
Dougherty, Matt Edwards, Penny Edwards, Stacey Frank, Glenn Hellenga, Linda
Jameison, Lynn Lewis, Chris Marino, Crystal McLaughlin, Sarah Shumpert, Brian
Swords, Hap Wheeler
Members Absent: Rick Cothran, Adam Ghiloni, Scott Harvey,
Mandy Orzechowski, Tracey Williams
Other Attendees: Cara Hamilton
Length of Meeting: 1.50 hours
The minutes of the September 27, 2016 meeting were approved
as presented.
Following up on next steps, Cara Hamilton presented the
revised Project Charter template. The
revised charter will help address implementation and close out issues. After discussion, the following revisions
were made:
·
A new section was added to create transparency.
·
Plans & Milestones – end the sentence at
deliverables. “A high-level timeline
with significant project milestones, generally tied to deliverables.”
·
Implementation/Assessment Plan – Remove this
section.
·
Total Cost – Add Institutional Research under
Description, Other Costs
·
Reviewed By – Add a review by “Institutional
Research (if applicable)”
·
Project Approved – Move to right before Project
Summary/Evaluation/Next Steps
·
Project Summary/Evaluation – New section
·
Project Approved – New Section
·
Sponsor & Project Board Final Sign-off – New
Section
·
Executive Staff Report-out – New Section
·
Executive Staff Final Sign-off - New Section
Cara will make these changes and finalize the document.
Chris Marino gave the Student Characteristics Project
Charter Update. While the premise of
this project charter was to serve and support other initiatives, the reality is
that it got very complicated, very quickly, and could not possibly address
every need. He suggested withdrawing the
Student Characteristics Project Charter and instead, providing support from the
IR office once the research had been done and a specific question could be
addressed. He touched on the three
needs/questions, reporting, end to end customer relationship management, and predictive
analytics, and noted that no system can address all three.
The Student Characteristics Project will be withdrawn. The
college will re-visit this project. In
the meantime, a group will be created to evaluate predictive analytics.
It was noted that while the college has reports with a lot
of very good data, we need a tool that will mesh all the reports. Matt Edwards reported that IT is meeting
with data custodians and is reviewing options to replace ISIS to help reduce
the redundancy and some ad hoc reporting.
Team Leader Training will take place on November 2nd. It will be fairly interactive and will focus
on 1) What a team leader does; 2) What a team leader is; and 3) Basic how
to’s. Tiffany Blackwell and Mark Dougherty will be
added to the training group.
Galen gave a Multiple Measures update. The Chief Academic Officers have agreed to
use any combination of three ways to measure.
·
Use Accuplacer as the primary measure with a
high and low range.
·
GPA -
Data show that a high school GPA of 3.0 was 70+% predictive of college
GPA of 2.5. Our Placement Group is
working on how to evaluate the high school GPA and is working on how to use
multiple measures for placement.
·
ACT – Is currently used by a number of our
sister colleges. The English and Reading
scores are very predictive of success.
The others are less so.
We will evaluate these measures to see which of them is
successful and to help determine how to best place students.
Announcements:
Galen reported that Cathy Cole wanted to remind the members
of the group to review Report 136 to help ensure that students are not
misadvised.
Matt Edwards reminded the group of the regularly scheduled
maintenance window on Friday from 2:00 – 8:00 p.m.
During her absence, Sarah Shumpert asked the members of the
group to contact Leslie Salley for Curriculum issues, Amoena Norcross for QEP
issues, and Richard Smith for BlackBoard issues.
Jackie Blakley asked for clarification on revisions to the
Programs at a Glance section of the catalog.
After discussion, it was agreed that:
·
It needs to be considered through the student’s
lens
·
Assume that it is for full-time students
·
Only list programs that can be completed
face-to-face at that campus. Need a way
to make students aware of program options.
Gayle Arries, Brian Swords, and Tim Bowen will work with
Scott Harvey to determine a way to show the options.
Jackie mentioned that at the recent CRJ advisory committee
meeting, the Anderson University representative asked about changing some of the
100-level courses to the 200-level so that AU could accept them. Jackie will work with the Curriculum &
Instructional Support Office to consider the options.
Mark Dougherty announced that Emma Campbell has joined the
Student Development team.
With no further business, the meeting was adjourned.
Recorded By: Anne Bryan
Next Meeting: Tuesday,
January 10, 2017
