February 23 2016
1:00 pm
Ruby Hicks Hall, Room 248
Members Present: Dan Averette, Jackie Blakley, Tim Bowen, Rick Cothran, Jenni Creamer, Matt Edwards, Adam Ghiloni, Scott Harvey, Linda Jameison, Lynn Lewis, Chris Marino, Crystal McLaughlin, Sarah Shumpert, Brian Swords, Hap Wheeler
Length of Meeting: 1.5
hours
The minutes of the January 12 and
February 9, 2016 meetings were approved as presented.
Cara Hamilton introduced Adam
Ghiloni, the new Financial Aid Director and Tracy Wactor, the new Director of
Fiscal Affairs. Tracy will be meeting
with the deans to get a grasp on equipment purchases and funding. Adam will join the Academic Leadership Team
as a permanent member. Cara asked the
deans to review their remaining equipment funds and complete any purchases in
the coming weeks. Some STEM money is
available. Using last year’s STEM
purchases list, Galen will gather the deans to validate the criteria and to
refresh that list.
Chris discussed the student
profile project charter. He noted that the
intent is not to create new data, but to figure out what we are collecting
now. Creating a framework structure to
help develop a student profile will allow us to better serve our students and
to target services to meet their needs. Discussion took place on capturing data
for students with disabilities. It
touched on the need for students to self-identify and the need for the college
to be prepared for a possible influx of these students.
In reviewing the document, it was
suggested that in the fourth sentence of the Purpose Statement, “the student’s
bio-demographics” be added to the list of categories.
The group agreed that the project
charter was structured enough to gather a project team. While many college
units are impacted by this project, the initial team (Phase 1) will be fairly
small so that it can meet and work effectively.
College units will be used as consultants, as needed. The Phase 1 team will have representatives
from Institutional Research, Information Technology, Corporate & Community
Education, the Student Success Coaches, Student Development, and a Program
Director. A Phase 2 team will be created
based on the findings of the Phase 1 team.
Galen asked the group to consider representatives that have the passion,
expertise, and time to work on this team and to send recommendations to him.
Galen distributed a handout of
the FY17 strategic initiatives. In reviewing the initiatives, he noted four initiatives
for which the Academic Leadership Team could create project charters. The initiatives and workgroups to create the
charters are as follows:
Develop a diversity (and
inclusion) plan
Human
Resources
Lynn
Lewis
Linda
Jameison
Define classroom technology
standards
Matt
Edwards
Tim
Bowen
Sarah
Shumpert
Create a delivery mode approach
for program offerings that increases success and sustains accessibility
Dan
Averette
Brian
Swords
Hap
Wheeler
Develop intrusive academic
support structures that boost student success
Crystal
McLaughlin
Scott
Harvey
Jackie
Blakley
ACTION ITEM:
These workgroups will create a draft charter for these four initiatives
and present them to the Academic Leadership Team by the March 22nd
meeting.
Jenni Creamer mentioned her
upcoming leave and distributed a contact chart to be used during her
absence. In general, she noted that Tiffany
Blackwell is the contact for enrollment issues.
Jenn Hulehan is the contact for academic issues, and will be invited to
the Academic Leadership Team and Curriculum and Instruction Team standing
meetings.
With no further business, the
meeting was adjourned.Recorded By: Anne Bryan
Next Meeting: Tuesday, March 8, at 2:00, in RH 248
