March 8, 2016
2:00 pm
Ruby Hicks Hall, Room 248
Members Present: Gayle Arries, Dan Averette, Tiffany Blackwell, Jackie Blakley, Tim Bowen, Matt Edwards, Adam Ghiloni, Scott Harvey, Lynn Lewis, Crystal McLaughlin, Sarah Shumpert, Hap Wheeler
Members Absent: Rick Cothran, Jenni Creamer, Tom Hiebel, Jenn Hulehan, Linda Jameison, Chris Marino, Brian Swords
Other Attendees: Ken Kopera
Length of Meeting: .5 hours
The minutes of the February 23, 2016 meeting were approved as presented.
Ken Kopera reminded the
members of the group to be actively thinking about any upcoming projects and to
notify him as soon as possible, if anything arises. Currently, no projects are pending for
summer. He also invited the group to the
IT/Facilities standing meeting on Mondays at 3:00, in RH 253 to discuss any
needs.
Galen led the Charter
Development Check-in discussion. The
first project group has been formed and is moving forward. The remaining four groups will present their
draft charters at the March 22 Academic Leadership Team meeting. In April, the ALT will have an action
planning session on the five projects and a few carryovers. This session will
look for dependencies and interdependencies among the projects. The current groups gave brief updates on
their work.
Develop a diversity (and
inclusion) plan
·
The group will
meet very soon.
·
Sharon Colcolough
will be the Human Resources representative.
Define classroom technology
needs
·
This group has
met.
·
Will develop an
expanded scope with a three-phased approach.
·
They want the
project to be more than a guidebook. It
needs to have outcomes that make it sustainable and ongoing. They want it to be able to evolve with the
college.
Create a delivery mode
approach for program offerings…
·
This group has
met.
·
It is in the
process of refining its rough draft.
Develop intrusive academic
support structures that boost student success
·
This group has
met.
·
It would be
helpful to have the project template from the January meeting.
·
Working to
identify student subgroups.
·
Working to
identify which services are the most helpful.
The group agreed that the
timeline to review the charters at the 3/22 meeting and to create action plans
at the 4/12 meeting is still doable.
This timeline will also allow any budget implications to be taken into consideration.
Crystal McLaughlin discussed
Summer Lecturers Reporting Lines. She
gave some background on the lecturer position and recommended some changes
based on the changes in our orientation process.
·
This summer, we
will have fewer orientation sessions.
·
Incoming students
will go to the divisions for advising.
·
The division
would have the resources needed to meet advising needs.
·
Lecturer contracts
will be created and maintained by the divisions.
o
Two contracts –
one for staff (advising) and one for faculty (lecturer)
·
Could fill the 20
hours with other duties.
·
The budget line
in the Advising Director’s budget will need to be adjusted to move funds to the
divisions.
It was noted that if this new
process works well, we could use it during extended breaks to allow some
flexibility.
Crystal asked the deans to
let her know of any new advisors who may need training.
Under Announcements, Matt Edwards
reminded the group that this Friday, 3/11 is a regular IT maintenance day.
Anne reminded the group to
review their equipment budgets. In order
to allow time for bids to be completed and to have the equipment here by the
end of the fiscal year, the divisions need to move forward with any expensive
items.
With no further business, the
meeting was adjourned.
Recorded By:
Anne Bryan
Next Meeting: Tuesday, March 22, at 1:00, in RH 248
