Staff Advisory Committee 3-15-16

Staff Advisory Committee  Meeting

March 15, 2016 8:35 am RH-102

Members Present: Jessica Scott, Beth Byars, Debbie Powell, Scott Jaeschke, Jason Hart, Susan Womack

Members Absent: Jamie Black, Tracy Wood, Jessica Cullen

A quorum was present so the meeting proceeded.

Review of the Minutes
The minutes from 2/11 were approved without amendment.

Ongoing Business

The committee members checked in with each other about the Spring event—Scott’s ideas from the February session did not end up being feasible (we can’t blend pools of money to co-sponsor an event); the cookout was discussed as our best option. Debbie agreed to check with our colleagues in HR that such an activity could contribute toward meeting all or most of our chartered objectives.

Dates for the cookout were reviewed: Wed 5/4 was viewed as the best option—Dr. Booth and the café were both available and it’s the day that grades are due so employees will still be present;. Debbie agreed to work with Sandra Dacus on food (possibly including ice cream due to our budget surplus from the last event); it was agreed that Lou’s comprehensive event form would be addressed—Debbie volunteered to attempt it first and promised to bring in others as needed on logistics. Beth started a discussion about table decorations or things to raffle off. It was agreed that the answer to this question would hinge on what Debbie heard from HR about meeting our objectives.

Jessica agreed to rework last year’s invitation in consultation with our colleagues in Marketing. The potential for John Woodson to provide canned music was also discussed, as was the possibility of raffling off tickets as has been done in the past (apparently the Foundation no longer has a connection for GA Aquarium or Biltmore tickets). The red TCTC gym bags were cited as an option to check in about.

Closing Business
The next meeting date was tentatively scheduled for 4/14 at 2 PM.

The meeting adjourned at 8:54 AM.

Addendum to the Minutes
The cookout date was later revised to Monday 5/2/16 to avoid a conflict with convocation.

Academic Leadership Team 3-8-16

Academic Leadership Team
March 8, 2016
2:00 pm
Ruby Hicks Hall, Room 248

Members Present:  Gayle Arries, Dan Averette, Tiffany Blackwell, Jackie Blakley, Tim Bowen, Matt Edwards, Adam Ghiloni, Scott Harvey, Lynn Lewis, Crystal McLaughlin, Sarah Shumpert, Hap Wheeler
Members Absent:  Rick Cothran, Jenni Creamer, Tom Hiebel, Jenn Hulehan,  Linda Jameison, Chris Marino, Brian Swords
Other Attendees:        Ken Kopera
Length of Meeting:     .5 hours

The minutes of the February 23, 2016 meeting were approved as presented.

Ken Kopera reminded the members of the group to be actively thinking about any upcoming projects and to notify him as soon as possible, if anything arises.  Currently, no projects are pending for summer.  He also invited the group to the IT/Facilities standing meeting on Mondays at 3:00, in RH 253 to discuss any needs.

Galen led the Charter Development Check-in discussion.  The first project group has been formed and is moving forward.  The remaining four groups will present their draft charters at the March 22 Academic Leadership Team meeting.  In April, the ALT will have an action planning session on the five projects and a few carryovers. This session will look for dependencies and interdependencies among the projects.  The current groups gave brief updates on their work.

Develop a diversity (and inclusion) plan

·         The group will meet very soon.

·         Sharon Colcolough will be the Human Resources representative.

Define classroom technology needs

·         This group has met.

·         Will develop an expanded scope with a three-phased approach.

·         They want the project to be more than a guidebook.  It needs to have outcomes that make it sustainable and ongoing.  They want it to be able to evolve with the college.

Create a delivery mode approach for program offerings…

·         This group has met.

·         It is in the process of refining its rough draft.

Develop intrusive academic support structures that boost student success

·         This group has met.

·         It would be helpful to have the project template from the January meeting.

·         Working to identify student subgroups.

·         Working to identify which services are the most helpful.

The group agreed that the timeline to review the charters at the 3/22 meeting and to create action plans at the 4/12 meeting is still doable.  This timeline will also allow any budget implications to be taken into consideration.

Crystal McLaughlin discussed Summer Lecturers Reporting Lines.  She gave some background on the lecturer position and recommended some changes based on the changes in our orientation process. 

·         This summer, we will have fewer orientation sessions.

·         Incoming students will go to the divisions for advising.

·         The division would have the resources needed to meet advising needs.

·         Lecturer contracts will be created and maintained by the divisions.

o   Two contracts – one for staff (advising) and one for faculty (lecturer)

·         Could fill the 20 hours with other duties.

·         The budget line in the Advising Director’s budget will need to be adjusted to move funds to the divisions.

It was noted that if this new process works well, we could use it during extended breaks to allow some flexibility.

Crystal asked the deans to let her know of any new advisors who may need training.

Under Announcements, Matt Edwards reminded the group that this Friday, 3/11 is a regular IT maintenance day. 

Anne reminded the group to review their equipment budgets.  In order to allow time for bids to be completed and to have the equipment here by the end of the fiscal year, the divisions need to move forward with any expensive items.

With no further business, the meeting was adjourned.

Recorded By: Anne Bryan

 

Next Meeting:  Tuesday, March 22, at 1:00, in RH 248

Faculty Senate 3-25-16

 

Faculty Senate Meeting, 3/25/16

In attendance: Meg Allan, Andrea Barrett,  Gregg Corley, Stacey Frank, Janet Fuller, Justin Herndon, Laura McClain, Timeko McFadden, Amy Roberts, Terri Smith

Not in attendance: Fran Broome, Tom Hiebel, Lacey Torge

Faculty Guests:  Valbona Cela

Welcome and Agenda

Faculty Senate vice president, Stacey Frank called the meeting to order at 1:30 PM and introduced the agenda for the meeting.

Minutes of February 26, 2016

Minutes from the prior meeting were distributed and approved via electronic vote prior to this meeting and have been posted to eTC.

Guests:  Galen Dehay, Senior Vice President  

Old Business

Add/Drop Period. Stacey reported that we have not yet received the additional data from Scott Harvey that was requested at the last meeting and that Tom was in the process of reaching out to Scott.  Additionally, she asked Meg to schedule a meeting with deans to discuss the results of the pilot of the three (3) day add and five (5) day drop period. Senators expressed that they would like to obtain their feedback before proceeding with any recommendations related to the add/drop process.

 New Business

Faculty Loading Pilot.  Galen distributed materials related to this initiative and discussed its underlying philosophy and purpose, and reported on the project status.  The purpose, as expressed by the initial project team, is to:

u  Create a tool that recognizes the diverse contributions of faculty

u  Establish a mechanism that enables flexible and equitable distribution of workload

u  Foster an atmosphere that honors the unique talents of individuals

u  Promote the achievement of objectives by allocating resources to critical activities

u  Encourage the continuous development of talent

The project team presented the concept and the initially developed tool to deans and department heads on March 23, 2016.  The pilot has been expanded to include all department heads for testing during the 2016/17 academic year. Updates will be provided to faculty as the pilot progresses. 

Ad-Hoc Committee Reports

There were no updates to report.

Other

Stacey mentioned that we would discuss faculty senate representation for the 2016/17 academic year at the next meeting.  The president’s term expires on May 31. 2016 and in accordance with Bylaws the president shall be elected by the faculty for the term that commences on June 1, 2016. 

Meg related the requirements which in accordance with Section 3, Election of Senate, of the revised bylaws dated

9/18/2014, state in part; “The nomination and election of Faculty Senate President, Full Time Division Representatives and Member-At-Large will be done by the April/May meeting.”

Stacey indicated that she thought that there was another revision to the bylaws after 9/18/2014 and she agreed to follow up to ensure that the most current version of the bylaws are posted.

Next Meeting

Meg will distribute a meeting invitation which is initially proposed to be Friday, April 29, 2016 at 1:30PM.  

Adjournment

The meeting adjourned at 2:45 PM.

Recorded by:  Meg Allan, 3/25/2016

Academic Leadership Team 2-23-16

Academic Leadership Team
February 23 2016
1:00 pm
Ruby Hicks Hall, Room 248
Members Present:     Dan Averette, Jackie Blakley, Tim Bowen, Rick Cothran, Jenni Creamer, Matt Edwards, Adam Ghiloni, Scott Harvey, Linda Jameison, Lynn Lewis, Chris Marino, Crystal McLaughlin, Sarah Shumpert, Brian Swords, Hap Wheeler

 Members Absent:      Gayle Arries, Tiffany Blackwell, Tom Hiebel

 Other Attendees:       Cara Hamilton and Tracy Wactor

Length of Meeting:   1.5 hours

The minutes of the January 12 and February 9, 2016 meetings were approved as presented.

Cara Hamilton introduced Adam Ghiloni, the new Financial Aid Director and Tracy Wactor, the new Director of Fiscal Affairs.  Tracy will be meeting with the deans to get a grasp on equipment purchases and funding.  Adam will join the Academic Leadership Team as a permanent member.  Cara asked the deans to review their remaining equipment funds and complete any purchases in the coming weeks.  Some STEM money is available.  Using last year’s STEM purchases list, Galen will gather the deans to validate the criteria and to refresh that list.

Chris discussed the student profile project charter.  He noted that the intent is not to create new data, but to figure out what we are collecting now.  Creating a framework structure to help develop a student profile will allow us to better serve our students and to target services to meet their needs. Discussion took place on capturing data for students with disabilities.  It touched on the need for students to self-identify and the need for the college to be prepared for a possible influx of these students.

In reviewing the document, it was suggested that in the fourth sentence of the Purpose Statement, “the student’s bio-demographics” be added to the list of categories. 

The group agreed that the project charter was structured enough to gather a project team. While many college units are impacted by this project, the initial team (Phase 1) will be fairly small so that it can meet and work effectively.  College units will be used as consultants, as needed.  The Phase 1 team will have representatives from Institutional Research, Information Technology, Corporate & Community Education, the Student Success Coaches, Student Development, and a Program Director.  A Phase 2 team will be created based on the findings of the Phase 1 team.  Galen asked the group to consider representatives that have the passion, expertise, and time to work on this team and to send recommendations to him.

Galen distributed a handout of the FY17 strategic initiatives. In reviewing the initiatives, he noted four initiatives for which the Academic Leadership Team could create project charters.  The initiatives and workgroups to create the charters are as follows:

Develop a diversity (and inclusion) plan

            Human Resources

            Lynn Lewis    

            Linda Jameison

Define classroom technology standards

            Matt Edwards

            Tim Bowen

            Sarah Shumpert

Create a delivery mode approach for program offerings that increases success and sustains accessibility

            Dan Averette

            Brian Swords

            Hap Wheeler

Develop intrusive academic support structures that boost student success

            Crystal McLaughlin

            Scott Harvey

            Jackie Blakley

ACTION ITEM:  These workgroups will create a draft charter for these four initiatives and present them to the Academic Leadership Team by the March 22^nd meeting.

Jenni Creamer mentioned her upcoming leave and distributed a contact chart to be used during her absence.  In general, she noted that Tiffany Blackwell is the contact for enrollment issues.  Jenn Hulehan is the contact for academic issues, and will be invited to the Academic Leadership Team and Curriculum and Instruction Team standing meetings.

With no further business, the meeting was adjourned.
Recorded By:             Anne Bryan
Next Meeting:            Tuesday, March 8, at 2:00, in RH 248