February 10, 2015
2:00 pm.
Ruby Hicks Hall, Room 248
Members Present: Dan Averette, Jackie Blakley, Tim Bowen, Jenni Creamer, Scott Harvey, Linda Jameison, Lynn Lewis, Lou Ann Martin, Marla Roberson, Sarah Shumpert, Brian Swords, Hap Wheeler
Members Absent: Gayle Arries
Others Present: Margaret Burdette
Length of Meeting: 1.5 hours
Topics Discussed:
The Minutes of the January 27, 2015 meeting were approved as presented.
Scott Harvey discussed scheduling, distributed Fall 2014 Cancelled Courses and Spring 2015 Cancelled Courses, and discussed
the issue of cancelled courses. The
timing of the cancellation and the communication to students impacts student in
multiple ways, but especially impacts financial aid. The discussion included the following topics:
·
Strategic offerings
·
Use of the section report
·
Possibility of waiting until a class is full before opening a new
section
·
The late deadline to inform students
·
The need to make a decision to not cancel a
class and stay with it
During the discussion it was noted that we need to conduct a
root cause analysis to determine if this is a problem; what is the cause;
identify the scope; and create a protocol to manage it. A work team consisting of Scott, Hap, Tim,
Dan and a few others will conduct this analysis, and bring the findings back to
the Provost’s Council.
Continuing with the Scheduling discussion, Scott asked the
deans for a list of maximum enrollment course capacity. The goal is to take these numbers and set
room capacities. As we move away from
room ownership, and once we even out the capacities, the goal is to roll room
assignments from term to term. The
default capacity would be rolled, but faculty could adjust as needed.
Galen discussed Policies and Procedures, distributed the
handout Tri-County Technical College
Policies and Procedures, and noted the need to review our policies and
procedures for accuracy and compliance.
In addition, other than policies that address a SACS “must” statement,
this is an opportunity to determine whether or not it is a true policy/procedure
or college operations.
The deadline to complete this review is August 1. Policy/procedure review will be a standing
agenda item for Provost’s Council meetings.
Executive Staff will have policies and procedures as a standing agenda
item on the second weekly meeting of each month. Policies and procedures that are in the
catalog will be reviewed first. To help
address website concerns, it was noted that whoever owns the page is
responsible for updating the content.
ACTION ITEM: Scott
will review the catalog for policies and procedures. Those will be addressed first.
Under Announcements:
Scott:
Reminded the group that on February 18, the catalog will go
to the Vice Presidents for review. Now
is the time to ask any catalog questions.
He also reported that Candy Raines has resigned.
Marla:
Faculty Senate will meet next week. She also noted that KI is piloting different
work stations. They have set up
adjustable work tables in the Library, if anyone wants to try them.
Sarah:
As we transition out of the grant, we will move away from
some of our terminology and begin using the wording Thematic Freshman Seminar,
instead of Thematic Learning Communities.
Linked Learning Communities will continue to exist. She has invited a trainer for an all-day
program on Professional Development day.
His topic is Compassionate Communication, and she invited the members of
the group to participate, if interested.
Anne:
The Student Awards Ceremony will take place on Tuesday,
March 31, at the Madren Center.
Galen:
An initiative is underway that involves agribusiness. Currently, CCE is performing an analysis and
will report the findings in April. The
job posting for the Assistant Vice President for Curriculum and Instruction
will be posted this weekend.
The culinary lab equipment is being repurposed to support
the agribusiness venture. In addition,
we are repurposing the culinary lab space for an EIT lab.
With no further business, the meeting was adjourned.
Recorded By: Anne Bryan
Next Meeting: Tuesday,
February 24, RH 248A & B
