Provost’s Council
July 22, 2014
1:00 pm
Ruby Hicks Hall, Room 245
Members Present: Dan
Averette, Jackie Blakley, Tim Bowen, Scott Harvey, Dan Holland, Lynn Lewis, Marla
Roberson, Sarah Shumpert, Brian Swords, Hap Wheeler
Members Absent: Jenni
Creamer, Rob Massey
Others Present: Margaret Burdette, Matt Edwards,
Cara Hamilton, Amoena Norcross, Gregg Stapleton
Length of Meeting: 1.75 hours
Topics Discussed:
In Galen’s absence, Dan Averette presided at the meeting.
The minutes of the June 24, 2014 meeting were approved with
minor revisions.
Cara Hamilton led the Values, Competencies, Service
Standards, and TSE discussion. She
explained that with so much discussion on so many different topics, her goal is
to walk through how everything ties together and to note how the
discussions/topics were put into concepts and words. She noted that with so many project charters
under consideration, a Communication Group was formed, and she is a part of
that group. The Communication Group
understands the need for communication to happen differently at the college,
hence the small group meetings.
Asking the group to be open-minded about the message, but
also asking for help with clarity, Cara discussed the roll out of the TCTC EDGE
and explained the poster, table stand, and cards.
Poster:
·
Notes the concepts we are trying to depict.
·
Diamond’s facets – are all the same size and are
equally important
·
Outcome of all facets is the TCTC EDGE
Table Stand:
·
Trainer the trainer concept at the division
level
·
Will hold sessions to train employees as
trainers
Cards:
·
Will leave after an informational session with
employees
Follow up at Convocation to emphasize the connectedness.
·
Two weeks after Convocation, posters will be
distributed
·
Will continue to communicate
·
Concepts re-emphasized on Development Day
·
Will touch on each facet of the diamond in the coming
months
·
The overall message will not change. It may be tweaked some, but it will be
consistent.
It was noted that adjuncts are a big part of the student
experience and need to be included in this roll out.
Suggestions to changes to the poster:
·
As with the purple triangles, use a red triangle
to explode out the competencies.
·
May want to use fewer words for the posters that
are placed around the campus. For
in-office posters, the extra wording is very helpful and acts as a daily
reminder.
Marla invited Cara to attend a Faculty Senate meeting to
discuss this as well.
Dan Averette and Hap Wheeler discussed High Impact
Educational Practices. Through their
presentation they covered the following:
·
Background
·
Benefits
·
Research results:
o
Examples
o
Characteristics
o
Ethnicity
o
A win/win for all
·
Journey
·
Setting Direction
·
Current Reality
·
What’s next?
o
Goal that each student participate in at least
two HIPs
o
HIPs will be embedded into the curriculum
o
Possibly track students’ HIPs and display on
their transcripts
·
First Steps:
o
Project Charter Team
o
Centralize coordination of HIPso
Inventory current HIPs
o
Communication plan
o
Long range directions
Under Announcements:
Lynn Lewis reminded the group about the drop-in for Peggy
Champion and Christee Williams on Wednesday, July 30.
Jackie Blakley asked for clarification on Course
Scheduler. Scott Harvey explained that
while we encourage the use of Course Scheduler, students can register with the
previous link as well.
Scott noted that throughout the summer, the college has
administratively graduated 323 students.
These students will be included in the May graduation data.
Marla Roberson distributed a handout with missing Faculty
Senate representatives and a copy of the Faculty Senate By-laws. She asked for help in filling the
representatives’ positions. The By-laws
are being updated to remove the last item which will eliminate Executive
Staff’s involvement in instructional decisions.
Marla also asked the deans to remind their faculty that the Library takes
reserves.
Gregg Stapleton gave an update on the Student Success Center
Project. He touched on the following.
·
June 17 - approval of the Phase I study
·
Process to hire and duties of a project Designer
and Construction Manager
o
If we like this team, we do not have to stop to
solicit bids for a new team. Can save ahuge amount of time.
o
7/31 - interview the four designers on the short
list
o
8/11 - Designer on board
o
8/12 - Construction Manager position – review qualifications
o
10/3 – Construction Manager on board
·
Importance of timing to get the most from the
initial investment ($624,000) of the design phase
·
Possibly start demo of McKissick and Clarke by
late July, 2015
·
Description of the SSC
o
66,000 square feet
o
Learning Commons
o
Library
o
Bookstore
o
Student Center
o
Café
o
Central Plant
·
18 months of construction
·
Upon completion of SSC:
o
Renovate Ruby Hicks Hall
o
Add 3,000 to 4,000 square feet
o
Re-purpose as a One-Stop Center
o
Will still house administrative offices
·
Miller Hall and Student Center:
o
Vacant at this point
o
Will not demo now
o
Will continue to work on the plaza
Matt Edwards informed the group that he will be attending
meetings to hear the discussions in order to be aware of and stay ahead of
technology needs.
With no further business, the meeting was adjourned.
Recorded By: Anne Bryan
Next Meeting: Tuesday,
September 9, at 2:00, in RH 248