8-19-2014
Approved 9-17-2014 by Faculty Senate
Present: Marla Roberson, Ron Talley, Tom Heibel, Justin
Herndon, Todd Crisp-Simon, Laura McClain, Brad Bowen, Chris McFarlin
Welcome and Introductions
Review of duties and election of Vice-President and
Secretary
UPDATE:
We will do
this at the September 17 meeting after the lectures and adjuncts join us.Duties of the President
- Schedule and facilitate Faculty
Senate meetings.
- Solicit nominations from
full-time faculty in each division.
- Solicit nominations from
adjunct faculty in each division.
- Solicit nominations for the
member-at-large representative.
- Solicit nominations for Faculty
Senate President from current Faculty Senate members.
- Coordinate any elections
required for selecting Faculty Senate President, full-time and adjunct
division representatives, and the member-at-large.
- Represent Faculty Senate on the
Provost’s Council.
- Represent Faculty Senate on
other committees as necessary.
- Communicate Faculty Senate
issues/concerns to responsible Vice President and/or the President of the
College.
- Communicate to the Faculty
Senate issues/concerns that the College administration seeks faculty input
on.
- Communicate to College community date, time, location, and agenda of upcoming Faculty Senate meetings.
Duties of the Vice President
- Assist the Faculty Senate
President in soliciting nominations from full-time faculty in each
division and in soliciting nominations for the member-at-large
representative.
- Schedule and facilitate Faculty
Senate meetings in the absence of the Faculty Senate President.
- Represent Faculty Senate on the
Provost’s Council and other committees in the absence of the Faculty
Senate President.
- Communicate Faculty Senate
concerns to responsible Vice President and/or the President of the College
in the absence of the Faculty Senate President.
- Assume other duties of the Faculty Senate President as needed in his/her absence.
Duties of the Secretary
- Record minutes of Faculty
Senate meetings.
- Send minutes to Senate members
within 7 business days following a Faculty Senate meeting.
- Send approved minutes to
appropriate contact for public posting.
- Attend Senate Meetings
- Solicit agenda items from
constituents
- Disseminate meeting minutes to
constituents
- Encourage open dialogue and
transparency among constituents
- Represent the faculty body and
the Senate’s interests by serving on at least one other outside committee
- UPDATE: Marla will add this information on the roster. Discussion on if we need to keep track of interview committees, the consensus was not necessary but to please remember that we need to represent not only our views on the committees but those of the general faculty.
Current Reps attached
Review of last year (Old business)
·
Smoking policy – Galen is happy to update us
o
UPDATE: We
will probably ask him to update us but not definite at the moment as to when we
will do that. The actual concern for the
Faculty Senate is that, while the majority of us don’t want smoking on campus,
it appears that when the decision was made, our concerns were not
addressed. We still want to be heard and
partners on policy items.
·
By-laws
o
Passed the attached updates June, 2014.
o
Need to update the members to include past
president
§
UPDATE: Agreed
by all present
o
Do we need to have a specific Senator for
Anderson and Easley
§
UPDATE: After
much discussion, we decided that no because the current Senators should be
communicating with those located in those campus locations. We also felt it could set up a bad precedent
for communication structure.
o
Need to remove Article IX 4e based on Marla’s
conversation with Dr. Booth
§
UPDATE: A
lot of discussion revolved around this item.
We feel philosophically that this
needs to remain but be reworded. If
something goes to this level then we should be able to draft a permanent
document to be retained that explains why the Faculty Senate objects to an
action and offer counter proposed
actions. Whether the governing body
accepts our proposal is not as important as the fact that we, as Faculty Senate
have registered our constituent’s thoughts on the matter at hand. Change of wording to “A resolution of the Faculty Senate
to the person(s) and/or the governing body outlining the issue, it’s effect(s) on instruction and recommended
course of action.”
New Business
·
Does the Faculty Senate need to have a budget?
o
UPDATE: Yes
for printing and recorder. Marla will
contact Galen.
·
Transformative Student executive summary – Galen
will send out a one page summary that I’ll pass on.
o
UPDATE: Marla
will forward when she receives the document. Marla also said the total document
was about 150 pages and can forward that as well if anyone wants it.
·
Faculty (Meg Allen and Jonathan Price) led a
team to determine how college programs will be decided using market analysis –
Galen will send out an executive summary that I will forward.
o
UPDATE:
Jonathan Price is no longer working at TCTC.
·
Does anyone have any input on a Faculty Senate
email? Yes/No?
o
UPDATE: No
because the FS feels it will impact negatively on communications with their
individual constitutants.
·
Lecturer / Adjunct Senate reps and At Large rep
o
Kevin Bell is interested in Adjunct / Stacey
Frank is interested in At Large
o
Galen will get me a list by the end of the week.
§
UPDATE: Once
Marla receives the list from Galen she will create a Survey Monkey so that all
Lectures and Adjuncts can vote.
Marla to do
·
Schedule meeting room
·
Update charter and committee members with IT
Other projects for this year and who would volunteer to
lead or help me?
UPDATE: Marla will
wait on the majority of the below (unless noted) to get other committee members
to assist after the lecturers and adjuncts come on to FS.
·
Create a digital copy of minutes. Ask IT for
server space and/or put on a thumb drive to pass between Presidents. (Some of this is on Blog at http://tctccommittees.blogspot.com/search/label/Faculty%20Senate)
·
Create a TOC of a Faculty Handbook – last one
was revised in 2004. While this doesn’t
have to be a complete “book of the documents”, at least create a list of
specific documents and where to find that info.
Most is on eTC.
·
Create a historic record. Should this be a link
on eTC that goes to a site? Or just a
shared drive?
·
Update Committee Charter when all the Senators
are in place
·
Dan Holland’s meeting – f/u with him to see if a
process is started to reengage with withdrawn students. Does faculty want to be part of this
process? Marla will get more information
at that group’s next meeting and disseminate.
o
UPDATE: Marla
needs to contact Dan Holland to get the update on this item.
·
Find a way to increase professional development
opportunities.
o
Work on the ability for adjuncts and lecturers
to also have this opportunity.
§
UPDATE:
Discussion involved “what exactly is professional development”? Is it paying for other opportunities (ie
conference attendance)? Is it just the opportunities
that are offered at TCTC? Marla will
find out if TCTC has an “official” definition.
Members brought up that other institutions have a defined amount for
adjuncts or lectures to use. Members
also discussed that specifics could be input into the application process for
releasing funds (example: an adjunct or lecturer needs to have worked for the
college for 1 or 2 semesters to be eligible.)
We all feel that all faculty need to have the opportunity for
professional development no matter their work classification.
·
Invite to speak to F/S
o
Matt Edwards to give a state of the IT talk.
o
Dr. Booth to give a state of TCTC – aka say Hi.
o
Galen DeHay – general business and
Transformative Student Experience
o
Jonathan Fitch – state of Security
Additional discussion during the meeting
·
Could portable signs be added to point to
general locations during the first weeks of school (security for ID/parking;
book store)?
·
Todd would like to remain on the Monday morning
safety update meetings. Marla will email Jonathan Fitch and Dan Holland.
·
Discussion as to why this semester is only 14
weeks and ends before Thanksgiving.
Chris, who is on the calendar committee, explained that it was due to
processes that need to be done between semesters such as Financial Aid. Marla will get a list of “processes” to share
with the FS.
Future Meeting schedule and location and discussion items
·
August 19 (Tuesday), 3 to 5, RH 248
·
September 17 (Wednesday),
o
Todd would like to address the Senate on the
Talent Management committee. He will
email Sharon C to find out when the meetings will start again. Tom Hiebel volunteered to be the 3rd
Faculty member on the committee to replace Harriett Dudley.
o
Lisa Garrett will also attend the meeting.
·
October 21 (Tuesday)
·
November 19 (Wednesday)
·
December meeting has not been scheduled.
