Provost’s Council
November 12, 2013
2:00 pm.
Ruby Hicks Hall, Room 245
Members Present: Dan
Averette, Jackie Blakley, Amanda Blanton, Tim Bowen, Jenni Creamer, Todd
Crisp-Simons, Scott Harvey, Dan Holland, Lynn Lewis, Robin McFall,
Members Absent: Sarah
Shumpert, Brian Swords
Others Present: Gayle Arries, Deborah Brock
Length of Meeting: 1.5 hours
Topics Discussed:
The September 24, 2013 meeting minutes were approved.
The discussion on the Curriculum Committee Charter was
postponed until a later meeting.
Deborah Brock discussed Professional Development Day, which
will take place on February 25, 2014.
During the morning, project teams will give updates on their projects at
group sessions. The afternoon is set
aside for more targeted (faculty or staff) sessions. Deborah asked the group for input on the
afternoon sessions. After discussion,
the group agreed that the afternoon would be used for a session on Pearson My
Labs Plus, running concurrently with division specific topics, to be determined
by each division. Faculty will choose
the most appropriate session to attend.
During the discussion the following were noted.
·
Fall Development day will be population/target
specific.
·
Spring Development day will be ½ institutional
and ½ population/target specific.
·
College calendar was revised to provide
development days that are not attached to a break and occur when no classes
meet.
·
Community Campuses are closed to the public on
development day.
Deborah discussed the spring new faculty orientations and
distributed an agenda for the full-time and adjunct sessions. She will have a two hour college resources
tour and training (2:00 – 4:00) activity for the new adjunct session. This is a possible two extra hours of pay for
the adjunct, but the decision to pay is up to the department/division. The regular orientation session will take
place from 5:00 – 8:00. She noted that
new full-time faculty are invited to join the tour if interested.
Scott discussed mid-term grades. From Provost’s Council, he
needs input on the following.
·
When to prepare mid-term grades?
·
What to call the process?
·
Do we report for all grades or just C/D/F?
·
Progressing or not progressing.
After discussion the group agreed to the following:
·
Pilot with the same courses as Starfish
·
Conduct at the 4th week of the
semester
·
Call it Progress Indicator
·
Communicate that it shows progress to this
point, a check-in. It is not suggesting
an end result.
Galen discussed several policies and procedures. The biggest
change is that the Student Code
Procedures of Addressing Alleged Acts of Sexual Violence and Sexual Harassment
(3-2-106.2) is now a stand-alone procedure.
Dan Holland noted that the college is in compliance with the Title IX contact
requirements in the procedure.
Procedure 3-2-106.1, The
Student Code for the South Carolina Technical College System was discussed
next. The group wanted to include a step
that involves Deans and Department Heads in the process. It was noted that the procedure specifies
that the code applies to degree, diploma and certificate students. Based on the wording, it does not apply to
CCE, transient, transfer, non-degree seeking, etc. students. Dan noted that conduct violations are
addressed based on these policies/procedures. He does not differentiate between
CCE and credit students.
Action Item: The deans and Dan H. will meet to address
possible changes to the procedure. In
order to reflect the state procedure, our local procedure may have to be revised
as well. In addition, we will need to
determine how to communicate any changes.
TCTC Procedure 8-7-1040.2, Student HIV/AIDS Procedure, was discussed. The group would like to
get our attorney’s input and advice on the confidentiality and medical
statements sections before moving forward with this procedure.
Galen discussed the upcoming strategic plan meetings. These meetings will allow employees to
re-visit the plan, its purposes and objectives, and bring it down to
basics. He asks that participants read
through the most recent environmental scan prior to the meetings. The scan provides the big picture, and it
shows what is happening external to us.
These meetings will help set the stage for the December 12 PAC
meeting.
Announcements:
Scott – Students now have access to Attendance Tracker
Records. He will post an announcement in
eTC.
Dan H.
– Thanked
everyone for attending the VA Center open house.
Todd – Thanked the group for working toward better
communication.
Galen –
·
The November 26 Provost’s Council meeting is
cancelled.
·
Faculty Fellows – considering bringing it back
in a different way.
·
Mini-Grants – The mini-grant committee does not
want to award mini-grants twice a year.
Lynn motioned and Robin seconded that we revisit that decision. The
group agreed with the motion.
·
Open Forum – Considering a monthly forum to
discuss a specific topic. Will allow a
constructive discussion of the topic and remove any layers. Anyone interested in the topic can attend and
ask questions.
Action Item: Galen will talk with John Lummus about the
mini-grant award cycle and possibly invite him to a Provost’s Council meeting
to discuss concerns.
With no further
business, the meeting was adjourned.
Recorded By: Anne Bryan
Next Meeting: Thursday,
December 5, at 3:00, in RH 245.
