Faculty Senate Minutes
Date: January 25, 2012
Location: Fulp 400
Time: 12:30
Members Present: Franklin Smith, Cherlyn Brown, Robert Newton, Penny Edwards, Marla Roberson, Donna Shannon
Members Absent: Alberta Reed, John Price, Mandy Orzechowski, Rhonda Harris, Amoena Norcross, Shannon Farr, Tonique Dennis, Marshall Franks, Elizabeth Bryan
Guests: Bill Whitlock, Lee Tennant
Presided: Donna Shannon
Approval of Minutes: November minutes approved
1.Issue discussed and major points of discussion:
Work study students working at the Help desk – Lee Tennant spoke to faculty senate concerning work study students and their role in IT. Faculty have expressed concerns of work study students working at the help desk and information that may be available to these students. Lee explained the process of passwords, banner and blackboard with regards to work study students. Passwords are self-service and there would be no reason for students to access. No one in IT should ever ask for passwords from faculty or students. Work study students do not have access to banner or blackboard assistance.
A faculty member recently experienced a breach of password confidentiality which resulted in further investigation by Lee and immediate follow-up with the faculty concern.
Action to be taken as a result of discussion, person(s) responsible, and timeline:
Lee Tennant reported back to the meeting before adjourning. It was concluded that work study students would not be working at the help desk starting January 26, 2012. Only full-time staff or part-time non-students would be working at the helpdesk.
2. Issue discussed and major points of discussion:
Attendance Policy and Financial Aid – Bill Whitlock presented to faculty senate concerns from financial aid concerning attendance, LDA’s and how it affects Title IV. Mr. Whitlock explained the problems with inconsistent reporting and how it affects the student’s financial aid, college collections, and the financial aid auditing process. Discrepancies in attendance can determine the amount of money the student is responsible for paying the college or the federal government. Some students know the system and when to withdraw to avoid the 60% mark which is the indicator for being responsible for owing money to the college. A faculty senate member asked specifically, “Do you want the attendance policy to not be less ambiguous so faculty will understand the importance of ensuring class rosters.” Mr. Whitlock responded that a stronger statement would benefit the process.
Action to be taken as a result of discussion, person(s) responsible, and timeline:
Faculty Senate will consider a new attendance statement to include language that will emphasize the importance of maintaining and ensuring accuracy of class rosters.
3. Issue discussed and major points of discussion:
Donna reported that Sharon Colcolough had been contacted concerning the use of outlook calendar and training sessions.
Action to be taken as a result of discussion, person(s) responsible, and timeline:
Sharon confirmed that outlook training would be available for faculty in the spring semester.
4. Issue discussed and major points of discussion:
Cameras in classroom – Donna met with Dr. Buckhiester concerning cameras in the classroom. Faculty senate decided that camera use would be necessary and used in cases of equipment monitoring and in concerns of safety. Justification and camera approval will be submitted by faculty to the Department Head, Dean and VP/Provost of Academic Affairs.
Action to be taken as a result of discussion, person(s) responsible, and timeline:
Dr. Buckhiester has implemented a form for the approval process. This form will be posted for faculty to access on eTC.
Announcements/Concerns
Next meeting date, time, and location:
February 28, 2012
12:30
Fulp 400
Name of recorder: Donna Shannon
