Staff Advisory Board Meeting
September 21, 2011
9:00 a.m.
Ruby Hicks Conference Room, RH-102
Members Present: Rick Cothran, Jennifer Creamer, Tonique Dennis, Vicky Graves, Kelli Harrison, and Melinda Zeigler
Members Absent: Lisa Anderson and Tonia McClain
Others Present: Cathy Payne
Length of Meeting: 40 Minutes
1. ISSUE DISCUSSED: Election of Officers
Cathy Payne, Chair of the Staff Advisory Board last year, opened the meeting and explained that the Board from last year assumed that the Vice Chair would move to the Chair position for the next year; however, according to the By-Laws, this is incorrect. The Board elects the officers at the first meeting each year. This year, Cathy Payne and Sue Bladzik rotated off the Board; and Kelli Harrison and Tonia McClain were appointed as their replacements. Cathy Payne left the meeting after sharing this information with the Board.
The By-Laws also state that the newly elected Chair must have served on the Board for one year to be eligible to serve as Chair. Vicky Graves nominated Tonique Dennis as the Chair and Jennifer Creamer seconded the nomination. Kelli Harrison was nominated as Vice Chair and Melinda Zeigler was nominated as Secretary. The group voted, and the nominations passed with no opposition.
Action Item: Melinda Zeigler will inform Doris Simpson and Rebecca Edison of the newly elected officers, members that rotated off the Board, and the names of the new members.
2. ISSUE DISCUSSED: Scheduled Meetings
The Board meetings will be held on the second Thursday of every month at 8:30 a.m. in RH-102.
Action Item: Melinda Zeigler will send a meeting request and reserve the Ruby Hicks Conference room (RH-102) on the appropriate dates.
3. ISSUE DISCUSSED: Policies and Procedures for Review
Rick Cothran stated that Dr. Booth commented to him that he wants the Staff Advisory Board to be more involved in reviewing policies and procedures and give feedback to him and to the Executive Staff. Rick suggested that Tonique schedule a meeting with Dr. Booth to discuss the role of the Staff Advisory Board and determine what he feels should be the duties of the Board.
Staff Advisory Board Meeting Minutes
Page 2
September 21, 2011
Action Items: Tonique will schedule a meeting with Dr. Booth. She will also check with Lisa Saxon to see if she has a list of policies and procedures that are up for review this year.
4. ISSUE DISCUSSED: Faculty/Staff Picnic and Christmas Drop-In
Last year, the Board discussed developing a spreadsheet of expenses incurred for both of these events; however, it has not been determined if this was completed. Jennifer suggested that Debbie Nelms would probably have the amount spent for both of these events since they were funded by the Foundation.
Action Items: Jennifer Creamer will contact Debbie Nelms to determine the amount of funds available for the Christmas Drop-In and the Faculty/Staff Picnic this year. Melinda will follow up to see if a spreadsheet was completed last year; and, if not, she will get the amounts spent last year and create a spreadsheet.
5. ISSUE DISCUSSED: By-Laws
Kelli Harrison was given a copy of the By-Laws for the Board. After Tonique meets with Dr. Booth, the Board will review the By-Laws to determine if changes need to be made.
Action Item: Melinda will send a copy of the By-Laws to Tonia McClain.
Motion was made at 9:40 a.m. by Vicky to adjourn the meeting with all members in favor.
Recorded by: Melinda Zeigler
Next meeting: Thursday, October 13, at 8:30 a.m., RH-102
