Strategic Enrollment Management Committee (SEMC)
Meeting Summary
Tuesday, July 19, 2011
Present: Gayle Arries, Amanda Blanton, Jackie Blakley, Linda Driggers, Eugene Grant, Lynn Lewis, Lou Ann Martin, Gwen Owens, Lisa Robinson
Guests: Dr. Booth, Dan Holland, Deborah Brock
The following is a summary of the SEMC meeting which occurred on Tuesday, July 19, 2011.
Review of minutes:
· The minutes of the last two meetings were approved.
Lou Ann Martin was welcomed to the committee as a new member representing the Title III project and the Academic Support Network.
Retention Plan:
· Comments from Dr. Booth
o Dr. Booth attended the meeting to provide feedback on the latest draft retention plan. He began his comments by announcing 3 new positions that will have positive impacts on student success: Director of Advising, Director of Tutoring Services, and Director of Institutional Effectiveness. He encouraged the SEMC to look and think broadly in terms of enrollment management and to connect all the work being done across campus. For example, we have purchased a number of IT solutions, but how do they all fit together in the grand scheme? We also need to do better in getting the right people in the right classes at the right time. One way to do that is to review thoroughly our assessment instruments and cut scores. We may also need to re-design dramatically our gatekeeper courses and how we allow students to take online courses and how faculty are trained to teach online courses. While early alert programs are important, it’s more important to have the students in the appropriate classes in the first place than to try to intervene once they are failing.
· Update from Deborah Brock on Retention Strategy 4 Regarding Faculty Development
o Deborah gave the committee the final draft of the retention card she plans to give to all faculty in August. The card includes the 10 retention strategies and ideas for faculty that encourage student retention in the classroom. The committee approved the content of the card.
· Next Steps
o Amanda will revise the retention plan based on the day’s meeting and will work with Dan Holland on next steps.
o Gwen will start the conversation with Chris Worthy (Placement committee) regarding reviewing and analyzing the College’s current assessment instruments and cut scores.
o Amanda and Lisa will work on 10 tips for staff that encourage retention.
o If approved, we will plan to pass out information at convocation and talk to Rebecca about an article in Connection.
o Linda will develop a table showing all software products used, or in the planning stages to be used, at the College and their purposes.
Announcements and updates:
· Fall Enrollment Update – Amanda gave an update regarding fall enrollment as of Friday, July 15, compared to the same day the last 2 years.
· Committee List/Charter/Minutes on eTC – Amanda gave the committee an updated committee list and charter and stated that the list, charter, and minutes will be posted on eTC.
· Programs Ineligible for Financial Aid – Amanda asked members if they all knew about the 7 programs ineligible for financial aid and if all stakeholders working with students knew exactly how to direct the students and what to tell them. The committee requested that Amanda pull together Lou Ann, Robin, Scott, Bill, Renae, and Lisa to make sure all were on the same page and knew the same thing.
· Linda announced that the business office will implement mailing a paper bill to all students with a balance. The bill will direct students to eTC regarding information regarding any missing financial aid requirements.
· Gayle stated that the college has ceased marketing for fall semester, but that, if possible, she will work with any departments that may need target marketing.
· Amanda will schedule the next meeting for the third week in August.
