Academic Delivery Group Meeting
August 24, 2010
1:00 p.m.
Pickens Hall Conference Room
(Revised 9/10/10)
Members Present: Susan Allen, Jackie Blakley, Tim Bowen, Eugene Grant, Scott Harvey, Lynn Lewis, Gwen Owens
Members Absent: Katy Goforth
Others Present:
Length of Meeting: 2 hours
Topics Discussed:
The minutes of the June 22, 2010 meeting were approved. In reviewing the minutes, Dr. Buckhiester noted that the Maximum Student Load policy is still under review. He also noted that Tim continues to work on the issue of what to call the non-Pendleton campuses, as a group.
Dr. Buckhiester reported that the carpool lot was full by mid-morning on the first day of class. 210 cars were at the Garrison arena parking at 10:30 on that day. If a student or an employee misses the last shuttle to the arena, he/she should call Campus Safety for a ride. An announcement will be posted with this information.
Susan noted that she has very little information about the Oconee campus to present to new faculty at orientation. Tim will follow up and will provide her with some contact numbers and other pertinent information about the campus.
Susan addressed the use of student workers at the IT help desk. Student workers have access to confidential information, and she is aware of a few situations that have come up because of that accessibility. The members of the ADG want to consider this issue before sending a recommendation forward. This will be an agenda item at a later meeting. Lee Tennent or Matt Edwards will be invited to that meeting.
Dr. Buckhiester reported on the scheduling priority at the Easley campus, and noted some of the dedicated classrooms. In order to avoid over-scheduling rooms, it was suggested that we change the notation in Banner to make sure employees know which classrooms are dedicated, for example “CPT only” or “LPN only.” It was also suggested that we make the font a different color, and that we need to continue to train employees about the use of dedicated classrooms.
Dr. Buckhiester distributed a proposed recommendation concerning the drop/add period. The recommendation modifies the drop/add period so that students are allowed to drop classes for five days and are allowed to add classes for three days. He asked for clarification about # 2 under the Rationale concerning the WebCT upload. After discussion, #2 was changed to “Students will have access by the fourth instructional day of the semester.” Under the Note, the statement was revised by removing the words “after classes begin.” Jackie made a motion to adopt the recommendation. Scott seconded the motion. The motion passed unanimously. While the group did not fully discuss shorter academic sessions, it was agreed that the add period for those sessions would be modified as well.
Dr. Buckhiester discussed the course substitution deadline. After discussion, the group agreed that the deadline should be at the end of the second week of classes in the graduation term. Scott will prepare a memo for the deans to give to faculty concerning this deadline.
Susan discussed the maximum number of hours taken during the summer term. She noted that she has dealt with several students who are taking a large number of hours during the summer term, and are not being successful. It was noted that some Health Ed. students are required to take a big load in the summers as a part of the program requirements. Scott will review Banner 8 to determine if he can limit the number of hours taken for one group, but not another. This topic will be discussed again at a later meeting.
Gwen gave an update on the English fluency procedure and reported that the rubric is approved. She noted that the issue of what would cause the committee to be convened still needs to be addressed.
Dr. Buckhiester discussed financial aid advice and information. He noted that questions about financial aid should be directed to the Financial Aid Office. Employees in Academic Affairs are encouraged to not give financial aid advice.
Under Announcements, Susan asked for input on compensation for one-on-one new faculty orientation sessions. The group agreed that faculty should be paid only for the full, group session orientation. Susan noted that Lisa Poore is helping with faculty development by taking on some of Betty Dean’s responsibilities. Susan announced that due to a requirement associated with a grant, the Library will be open from 9:00 – 1:00 on Saturdays beginning in September. She also noted that Gateway has 71 students enrolled in the program, and they seem to be a very strong group.
Tim reported that he is pleased with the Anderson Campus renovations. Fall enrollment at the Anderson Campus is 1300, which is a 25% increase from last fall. Discussion continues on multi-campus initiatives and he is communicating with Executive Staff on those initiatives. The Easley Campus is moving along well. Staffing is in place and the building is ahead of schedule.
Eugene reported that we will close on the building in Sandy Springs very soon. He reported that we found mold in the Wilson building, and we are in the process of cleaning it up.
Scott reported that he has created a new job, Advisor Assignments, and it should be running soon. It will provide a clean look at advisor load. Division secretaries will keep the information updated.
Lynn announced that the Vet Tech 2 + 2 agreement with Clemson has been completed, and we are working on a MLT agreement with Clemson, as well. She noted that Vet Tech has a large classroom, with an exterior door, that can be used by other divisions. She noted that she is optimistic that AnMed will receive a MAPS grant. This grant that will allow us to purchase a mobile unit to take simulators to AnMed, Cannon and other off-campus sites.
With no further business, the meeting was adjourned.
Recorded by: Anne Bryan
Next Meeting: Tuesday, September 14, at 1:00, in the Personnel Conference Room, RH 102
