Staff Advisory Board Minutes (10/14/10)

Staff Advisory Board Meeting

October 14, 2010

8:30 a.m.

Ruby Hicks Conference Room, RH 253

Members Present:     Cathy Payne, Melinda Zeigler, Lisa Anderson, Jennifer Evans-Creamer, Rick Cothran, Vicky Graves, Sue Bladzik

Members Absent:      Tonique Dennis

Others Present:          Ken Kopera

Length of Meeting:  1 hour

Topics Discussed:

The meeting was called to order at 8:30am with a motion made by Cathy and seconded by Vickie to change the order of the meeting so Ken Kopera could make his presentation on the Project Management Procedure for SAB review. 

Ken gave a presentation on the procedure for Project Management Processes at the multiple campuses explaining the necessity of a thorough process to help in determining whether the project will proceed or be “killed”.  The SAB was asked to review the procedure and submit comments to Ken within two weeks.  It was agreed that comments were to be e-mailed to Cathy by October 15^th and she would compile them and forward to Ken by the due date, Oct. 20th.

Old Business

• Cathy was to receive a list from Lisa Saxon as to what procedures needed to be reviewed.

New Business

• Discuss plans for the upcoming “Holiday Drop-In” on the first Friday in December.  Volunteers are needed to organize the decorations and food service.  Lisa Anderson volunteered to help.

Action Items:

• Review Project Management procedure and email comments to Cathy  – all SAB members

Motion was made to adjourn the meeting at 9:25am by Jennifer with all members in favor.

Recorded by:             Sue Bladzik

Next Meeting:            Thursday, November 11^th, at 8:30 am, RH102.

Staff Advisory Board Minutes (10/14/10)

Staff Advisory Board Meeting

October 14, 2010

8:30 a.m.

Ruby Hicks Conference Room, RH 253

Members Present:     Cathy Payne, Melinda Zeigler, Lisa Anderson, Jennifer Evans-Creamer, Rick Cothran, Vicky Graves, Sue Bladzik

Members Absent:      Tonique Dennis

Others Present:          Ken Kopera

Length of Meeting:  1 hour

Topics Discussed:

The meeting was called to order at 8:30am with a motion made by Cathy and seconded by Vickie to change the order of the meeting so Ken Kopera could make his presentation on the Project Management Procedure for SAB review. 

Ken gave a presentation on the procedure for Project Management Processes at the multiple campuses explaining the necessity of a thorough process to help in determining whether the project will proceed or be “killed”.  The SAB was asked to review the procedure and submit comments to Ken within two weeks.  It was agreed that comments were to be e-mailed to Cathy by October 15^th and she would compile them and forward to Ken by the due date, Oct. 20th.

Old Business

• Cathy was to receive a list from Lisa Saxon as to what procedures needed to be reviewed.

New Business

• Discuss plans for the upcoming “Holiday Drop-In” on the first Friday in December.  Volunteers are needed to organize the decorations and food service.  Lisa Anderson volunteered to help.

Action Items:

• Review Project Management procedure and email comments to Cathy  – all SAB members

Motion was made to adjourn the meeting at 9:25am by Jennifer with all members in favor.

Recorded by:             Sue Bladzik

Next Meeting:            Thursday, November 11^th, at 8:30 am, RH102.

Staff Advisory Board Minutes (9/10/10)

Staff Advisory Board Meeting

September 9, 2010

8:30 a.m.

Ruby Hicks Conference Room, RH 102

Members Present:     Cathy Payne, Melinda Zeigler, Tonique Dennis, Lisa Anderson, Sue Bladzik, Vicky Graves

Members Absent:      Rick Cothran, Jennifer Evans-Creamer

Others Present:         

Length of Meeting:  ½  hour

Topics Discussed:

The meeting was called to order at 8:30am and Cathy welcomed members while acknowledging that everyone is overwhelmed by multiple responsibilities, while stressing the importance that the SAB remain functional. 

Old Business

• Cathy will meet with Lisa Saxon in the next two weeks to determine what policies/procedures need to be evaluated.  Those policies/procedures that need to be reviewed will be put into a spread sheet so that there is a record of what will be reviewed and when.  Our function is to review for content and intent, not just for grammatical purposes.
• Cathy met with Sharon Colcolough regarding the November 2^nd employee development workshops which will offer a variety of topics involving personal growth, technology, fun stuff, etc.  The possibility of Terry Marshall holding a financial planning presentation was also discussed.
• Sue reported that she spoke with Jan regarding the posting of meeting minutes and the agenda on eTC.  The TC website is currently being redesigned and the ability to post the minutes and agendas should be back on eTC within the next month.
• All members acknowledged that they are familiar with where Tri-County Technical College policies and procedures can be found on eTC.

New Business

• Discuss plans for the upcoming “Holiday Drop-In”.

Action Items:

• Discuss with Sharon Colcolough the possibility of providing an Employee Suggestion Box – Cathy

Lisa mentioned that the Benefits Fair is scheduled for Wednesday, October 6^th from 10am-Noon, location to be determined.  A tentative date for flu shots will be Thursday, October 7^th.  Cost for the flu shot will be $20.  Lisa is also planning on checking with DHEC to see if there is a possibility of having flu shots administered for free.

Motion was made to adjourn the meeting at 9:00am by Cathy with all members in favor.

Recorded by:             Sue Bladzik

Next Meeting:            Thursday, October 14^th, at 8:30 am, RH253.

Staff Advisory Board Minutes (8/12/10)

Staff Advisory Board Meeting

August 12, 2010

8:30 a.m.

Ruby Hicks Conference Room, RH 102

Members Present:     Melinda Zeigler, Tonique Dennis, Lisa Anderson, Jennifer Evans, Vicky Graves, Sue Bladzik, Cathy Payne

Members Absent:      Rick Cothran

Others Present:         

Length of Meeting:  1 hour

Topics Discussed:

Cathy called the meeting to order at 8:30am and began with updates on topics discussed at the July meeting.

• Cathy asked Lisa Saxon when the policies/procedures would come up for review so that the SAB has at least a couple weeks notice. It was noted that if there are no significant changes to the policy/procedure, then it would not be presented to the Executive Staff.
• Greg Stapleton wants to personally present new policies/procedures to SAB, possibly at next meeting.
• Cathy would have a list of policies/procedures for SAB review by mid-week (Aug. 19^th.)
• Cathy asked that we all go to eTC and familiarize ourselves with the place where policies/procedures can be found pointing out that there are some areas that we will not have any authority as it pertains to the review process.

Lisa said that she did check into the question from the previous meeting regarding the Suggestion Box and advised that the President might initially review the suggestions, then it’s turned over to Personnel and finally to the Executive Staff for review.

Cathy asked if this procedure was still being used as it would be good for an employee to have an outlet to anonymously make a suggestion for review.

Old Business

1. At the August meeting, members were asked to review the SAB By-Laws and be prepared to discuss necessary changes.  The following comments were noted:

·         Bylaws stated that SAB Agendas could be viewed in eTC under the employee tab.  Is this still current?

·         Melinda Ziegler noted that under Section 7 the day that the SAB will be meet needs to be changed to the second “Thursday” of each month at 8:30am.

·         A brief discussion to ensure that all representation was accurate took place and noted.

·         Jennifer stated that Sharon Colcolough had made suggestions/changes to the Bylaws as noted on our copy.

Cathy motioned that the Bylaws be ratified.  Motion was seconded by Jennifer.

2. A brief discussion was held regarding the posting of meeting minutes under the eTC tab.  At one time minutes were posted, but apparently have been removed. 

New Business

1. Professional Development Workshop ideas –

·         Cathy suggested that Terry Marshall from the State Credit Union provide some small workshops for Money Management, Credit Score Details, Managing Your Credit Card as well as a workshop explaining why/how our economy is where it’s at today.

·         Lisa Anderson suggested we have speakers from the SC Bar Association present information on wills, probate, etc. as well as partner with the Faculty Senate to do some health programs (sponsor walks, yoga exercise.

·         Lisa is currently working with Coop’s Gym to try and set up some 1 hour sessions for employees.

·         The suggestion was made that since the college is closed to the public on November 2^nd that the day is used to hold workshops.

·         Brian Swords is working on CCE workshops that would be job related (Excel, PowerPoint, etc.)

·         Any additional ides for the professional development workshops should be e-mailed to Lisa Anderson.

Action Items:

• Discuss with Sharon Colcolough the possibility of providing an Employee Suggestion Box - Cathy
• Meet with Jan Kempinski to determine how we can get SAB meeting minutes/agenda posted on eTC - Sue

Motion was made to adjourn the meeting by Cathy with all other members in favor.

Recorded by:             Sue Bladzik

Next Meeting:            Thursday, September 9^th, at 8:30 am, in the Personnel Conference Room, RH 102

Staff Advisory Board Minutes (7/14/10)

Staff Advisory Board Meeting

July 14, 2010

8:30 a.m.

Ruby Hicks Conference Room, RH 102

Members Present:     Melinda Zeigler, Tonique Dennis, Jennifer Evans, Vicky Graves, Rick Cothran, Sue Bladzik, Cathy Payne

Members Absent:      Lisa Anderson

Others Present:          Sharon Colcolough

Length of Meeting:  1 hour

Topics Discussed:

Sharon Colcolough opened the meeting welcoming new members to the Staff Advisory Board (SAB) and provided a brief summary of the vision and purpose that Dr. Booth expressed during his May meeting. 

• The SAB is to serve as an advisory body through which staff members make recommendations regarding policies and procedures, interests, concerns, and issues to the Executive Staff. 
• The SAB more actively provide employee feedback regarding college operations, policies and procedures.

Nominations for SAB Chair were taken with Sue Bladzik nominating Cathy Payne.  Nomination was seconded and approved.  Cathy Payne will serve as the Staff Advisory chair, Tonique Dennis as vice-chair and Sue Bladzik as secretary.

Cathy stated that she will meet with Lisa Poore regarding what policies and procedures the board should begin reviewing.  Previously the board has supported community involvement with food drives, clothing drives, etc.  How realistic are these ideas and what projects could we feasibly do?  Board members were to discuss with the faculty/staff in their respective departments what type of future projects would be suitable for the SAB.

Vicky asked if there was a formal place that faculty/staff can submit suggestions and if the board would be allowed access to the suggestions/feedback?  Cathy stated that there is a suggestion box on eTC, but it is unclear if HR reviews or who addresses/responds to the suggestions.

A brief discussion was held as to when, where and what time regular meetings should be held.  It was decided that the board will meet the 2^nd Thursday of each month at 8:30 am in the Ruby Hicks Conference room 102.

Action Items:

• Review the current SAB Constitution and By Laws - all
• Post SAB meeting minutes - Sue
• Reserve Ruby Hicks 102 for future SAB meetings - Sue

Motion was made to adjourn the meeting by Cathy with all other members in favor.

Recorded by:             Sue Bladzik

Next Meeting:            Thursday, August 12^th, at 8:30 am, in the Personnel Conference Room, RH 102