Academic Leadership Team
January 26, 2021
1:30 pm
Via Zoom
Members Present: Gayle Arries, Jackie Blakley, Tim Bowen, Ahmad Chaudhry, Rich Cothran, Jenni Creamer, Mark Dougherty, Mandy Elmore, Tonia Faulling, Adam Ghiloni, Melanie Gillespie, Scott Harvey, Gabe Hollingsworth, Jenn Hulehan, Linda Jameison, Tom Lawrence, Chris Marino, Jeremy McCracken, Mary Orem, Karen Potter, Sarah Shumpert, Luke VanWingerden, Tasheka Wright
Members Absent: Tiffany Blackwell, Bryan Manuel
Other Attendees:
Length of Meeting: 1.5 hours
Linda Jameison welcomed the group.
Approval of December 8, 2020 Minutes
Mandy Elmore motioned to approve the minutes as submitted. Luke VanWingerden seconded the motion. There was no discussion. The motion passed.
MyTCTC.edu Portal – Mark Dougherty
Mark gave a brief introduction to the new portal and noted that it will launch on Monday, February 1. We will run eTC and MyTCTC parallel for the spring semester. MyTCTC is organized with tiles and has a much different look. There are three types of tiles - direct link, menu, and live. The portal includes a search feature and a feedback function. MyTCTC is still in development, and Mark welcomes feedback. Discussion included the following.
· Some single sign on, but not throughout
· Video with FAQs will be out soon
· Mobile experience is almost identical to the web version
· The portal is a gatekeeper for all systems
· Your user type will determine the tiles you see
· Starfish as a separate tile is on the to do list
· Working on a master directory
· Guest account is sparsely populated, but is available
· Feedback icon is on the top left
· Pretty intuitive; be patient to figure it out
· May change over time, but it is a great start
COVID -19 Student Response Team Updates – Mark Dougherty
The two online COVID-19 reports are still active, and the reporting process is the same. There are 30 case managers with the 10 frontline managers handling cases at this time. Faculty will continue to get notes and updates. Mark noted the COVID-19 testing sites at the Mechanics Street lot and in Clemson at the Fire Department on Issaquena. The college is working with Clemson to have on-campus testing. This testing would be limited each week. With on-campus testing, Human Resources and the Student Response Team has immediate access to the results. Linda Jameison noted that the Accessibility Resources tab has tools to help with short term accommodations.
2021/2022 Catalog Status – Scott Harvey & Gayle Arries
Scott noted that they are reviewing the catalog and will update Acalog with changes. Scott reported that without a PDF and print version, the catalog could be ready by early February. A PDF version could be ready by March 17, and a printed catalog could be available in early April. It was noted that most of our sister colleges do not print catalogs, most faculty and staff do not need the entire catalog, and that print versions are very expensive. Discussion took place on the necessity of a print catalog and included the following.
· Acalog is ADA compliant
· Able to make some changes in Acalog; need list of changes; cannot change curriculum
· Print is very expensive
· Nicety vs Necessity
· Consider how many catalogs we throw away
· Need to preserve catalog rights; Acalog will not impact students’ rights
· Would need training on how to use Acalog effectively
· Acalog as a consistent message in one place is beneficial in many ways
· Can send to the print shop for printing; printability will be entirely different
· Need to consider that some employees do require a printed work copy of the catalog
· PDF could fill most needs, but cannot make changes to the PDF
· Many of our students do not have access to the internet; print version would benefit them; keep them in mind
· Student focus groups noted that they picked their programs from the catalog; it has value
· Catalog is a contractual document, not a marketing tool
· Need recruiting pieces; programs at a glance and more robust viewbook may be able to replace the catalog as a recruiting piece
· Catalog is the college in totality; has marketing elements; for non-traditional students it is the most requested piece
· Students have to engage online, but we have a paper catalog; may be counter-intuitive
· Place a catalog tile on MyTCTC
At this point, the members of the group voted their preference on the three possible versions:
· Acalog only
· PDF and Print
The majority of the group voted for Acalog only. Linda, Karen, and Jenni will review this information and bring a decision back to ALT.
Area Updates – All
Mark Dougherty:
We received a grant to help pay child care expenses for students; funding will be in place soon; will start taking applications soon; Kimberly Martin and Croslena Broadwater-Johnson are the grant administrators.
Sarah Shumpert:
Will hold an encore Boot Camp in February and March.
Tim Bowen:
Lisa Stiles has joined the Easley Campus staff as the full-time front-line person; all positions at the community campuses are filled.
Gabe Hollingsworth:
TC Central has two full-time position vacancies; updating the positions and will post soon.
Jenni Creamer:
We exceeded our enrollment goals; over 5200 students are enrolled this spring; big thank you to everyone involved.
Mandy Elmore:
Continue to be vigilant with COVID safety protocols; do not be complacent; do not let your guard down.
Jackie Blakley:
Noted the documentary Black Men in White Coats will be shown on February 15, 16 and 17. This is a collaborative event with Learning Commons and the Men of Color team. The documentary addresses the need for men of color in health professions. Jackie asked the members of the group to encourage participation. A panel event on this topic will take place on campus on February 24.
Bryan Manuel:
Reported that traffic with businesses has picked up. This is encouraging and is in large part due to the hard work by members of the group and their teams.
Scott Harvey:
Reminded the group that administrative drops will take place on Friday, January 29. Attendance must be keyed by 9:00am. We have many students with no records.
Melanie Gillespie:
The college has given $2.5 million to students to help with tuition and fees. We have some remaining funding available for students. She asked the members of the group to let her know of any struggling students and students with needs. She and Croslena Broadwater-Johnson are working as a team to address needs.
Ahmad Chaudhry:
The Health Education faculty and the majority of students are cleared as priority for the COVID vaccine. Criminal Justice faculty and students are cleared as priority, as well.
Linda Jameison:
Announced that the February 9 meeting will be cancelled.
Recorded By: Anne Bryan
Next Meeting: Tuesday, February 23, 2021
