Opening: The regular
meeting of the SET was held on Friday, March 8, 2019 at 10:00 a.m.
Present: Cara Hamilton, Kathy Brand, Scott Jaeschke, Brandon
Rice, Laura McClain, Lynn Lewis, Aida Laham
Absent:
Celebrations:
·
Laura
celebrated her department’s recent Medical Assisting re-accreditation visit
having no deficiencies or recommendations from the assessment team.
·
TEE
is now in SPARK and available for viewing
·
Tri-Day
award competition is going great.
Today’s winners were at ITC.
·
Scott
gave kudos to Lou Moritz for creating an innovative escape room experience
using the AD Board room. This popular
activity will be used to engage students and or faculty/staff in team building
activities to solve clues as a team to escape the room.
·
Brandon
stated there are lots of exciting upcoming events planned including the Health
fair, Mammogram bus, and Health screening for employees.
·
Lynn
reiterated her divisions successful reaccreditation visit. She stated she has about 7 weeks until her
retirement.
·
Kathy
stated the Commission Chair, John Powell will give a Presidential search update
at next week’s faculty staff meeting.
·
Aida
stated that she is working on a “surprise” video for Dr. Booth’s retirement
that will be shown at the May 1 Convocation.
Review
Decision & Action Tracking from last meeting:
Action items were reviewed and updated
from the last meeting.
Tracking is to be reviewed and updated.
Updates from Sub Teams:
Communication:
Aida
stated that the Tri-Day competition is going great. Departments are excited and asking questions
about how to win. Aida stated the next
planned Tri-Days will be on March 29 and April 12. She stated her subcommittee
is set and will begin to work on future ideas.
Recognition: Laura
reported she has emailed Caleb regarding the following 2 items: to add an open
link under the celebration recognition tab that will take you to the
self-service portal for easy access and to add a “you’ve been recognized” to
the signature line for emails. Laura stated she will wait to revise the
instructions on how to use the recognition portal until Caleb has corrected the
2 items. She will then update and post the instructions on how to use the
recognition portal. Laura reported that TEE ppt/video is in Spark and an
announcement has been sent to all employees.
She will meet with her sub-team to discuss next steps. Laura also stated she will need to replace
Hailey on her sub-team and recommended Robin McNeill.
Measurement: Scott
stated has met with Marci Leake and Jeff Laws in HR regarding the LC201 project
charter and they have recommended him not moving forward with the information
as a project charter. He said that the
historical module 1 was done by Galen DeHay in LC 101 and that they have done
similar capstone activities as in module 5.
HR suggested a more programmatic way to move forward would be to
use/present the information in modules 2-3-4 (the video series, student
profile, college improvement initiatives) in one hour workshops and in SPARK. Scott added he may want to rebrand/rename the
3 modules. He also stated he is looking
for new sub-committee members for Measurement.
Cara
requested everyone to send a list of their sub-committees to her so we can
assist with recommendations to balance representation on committees.
Talent
Management: Brandon stated that all TCTC jobs are listed on the
state website powered by Neogov. https://careers.sc.gov/
Morgan Pew will be meeting with Department Heads to train on how to navigate
the system. Brandon stated the Mammogram
bus will be on campus on March 12th, the Benefits Fair will be on
March 28 in the Event Center, PEBA Perks will present information at 9am and
11am. on March 28, and the Health Screening day is set for March 29th.
Commitment
of Excellence/LEAN/Service Obstacle System: Cara continues to
look for a representative for this committee on SET.
Academic
– Member At-Large, D&I, TEE: Lynn reiterated that TEE is now in
SPARK. She stated D&I will be
presenting to Executive Staff on March 13th. Lynn suggests that an at
large member of the SET be continued after she retires. She stated it could be beneficial to have
someone from the Academic Leadership Team. Cara will discuss recommendations
with Galen DeHay. Other possible recommendations were Corey Evans and Tim Jared.
Management
Accountability: Cara
reported Cara shared a handout with 7 actions managers can do to promote
excellent service. Discussion took place
on how some of these are currently being done and how we can do others.
Review Decision & Action Tracking from
last meeting
Confirm Next meeting – Friday, April 12, 2019
