Opening: The regular
meeting of the SET was held on Friday, February 1, 2019 at 10:00 a.m.
Present: Cara Hamilton, Kathy Brand, Scott Jaeschke, Brandon
Rice, Aida Laham
Absent: Laura McClain, Lynn
Lewis,
Guest: Rosemary Howlin
Celebrations:
·
The
group celebrated Cara’s birthday and leadership.
·
It
was reported that the Portal for recognition is up and running. Cara asked everyone to spread the word and
use the portal.
Rosemary Howlin met with SET to present
information on College work-study requirements, trainings, and
expectations. She explained the
requirements and process students go through to apply for work-study
positions. She also reviewed the general
orientation, the module trainings, and supervisor information. Howlin stated some department supervisors
have agreements and criteria in place, such as dress code, hours, and
expectations within their department. Howlin
stated she hopes to add additional trainings for work-studies and create
feedback opportunities to improve the program.
The goal is to have a holistic approach, helping students financially,
providing new skill sets, and providing positive work and learning experiences. She was open to suggestions to strengthen the
program. Cara offered incorporating
employee and employer feedback into the program, similar to the EPMS probation
period meetings, where questions are used for specific feedback. Brandon stated
an issue within HR is that students are added to Banner as employees, and they
need supervisors to inform them if the students doesn’t end up working or leaves
the position. Scott asked if a student
had a work related grievance, should they be referred to HR or to student
government. It was answered that they should be referred to HR first since they
are part-time employees. Also discussed
were options for students that don’t qualify for the work-study program. Howlin
stated there is a referral system with information in place for them.
Review
Decision & Action Tracking from last meeting:
Action items were reviewed and updated
from the last meeting.
Tracking is to be reviewed and updated.
Updates from Sub Teams:
Communication:
Aida
stated that she met with her sub-team and announced the following in regards to
the Tri-Day competition:
·
An announcement explaining the Tri-Day
competition will be sent to all employees on Feb. 18, 2019
·
The competition will begin on Friday, Feb.
22, 2019
·
The competition will be repeated twice a
month with dates being Feb. 22, Mar.8, Mar. 29, and Apr. 12. There will also be a summer date TBD
·
All campuses will be included in the
competition
·
The subcommittee will draw a department
name to be visited and announced as the winner.
·
Food/snacks costing approximately $50 will
be the prize for the department
Aida asked if this budget
for winning departments was appropriate. Cara stated that it would be within
the SET budget. Aida stated a video will
be sent with the announcement showing what departments can expect as part of
the Tri-Day celebration competition. She
stated the group will include and visit the Easley and Anderson campuses as
well. Cara suggested a write up to be
put into Connections. Aida will follow-up
with Lisa Garrett.
Recognition: Laura
reported to Cara that the recognition portal is up and running ready for all to
use. Cara requested all to spread the
word to co-workers regarding using the portal.
Measurement: Scott
proposed the LC 201 Charter to Marci Leake and is waiting to hear back from her
on sponsoring the Charter. He reported
the I-CARE survey recommendations and stated he will email a written summary of
the results to the group. The findings
show a gap in how faculty welcome and greet students in their offices. As a College, Scott feels we should develop a
consistent plan to welcome students in academic spaces. Scott asked who should receive the recommendations.
Cara stated that Scott should present the summary and recommendations to
Executive staff. Kathy will schedule
Scott on the Executive Staff agenda for Feb. 27, 2019.
It
was noted that Marci Leake has been out with surgery, and for Scott to reach
out to her prior to the Feb. 27th Executive Staff meeting.
Talent
Management: Brandon stated that HR will soon be using NeoGov for
all College applications. This is a State system that can track applications,
allow postings on SCgov and much more.
Morgan Pew has attended training and an announcement will be made when
Neogov is activated. Brandon stated the
Benefits/health fair is scheduled for March 21, 2019. On site screenings, health information and
services, and local business info are being planned. February 12, 2019 is the next professional
development day. Community service
projects as well as department trainings are being offered.
Commitment
of Excellence/LEAN/Service Obstacle System:
Academic
– Member At-Large, D&I, TEE: Cara stated Laura presented TEE to the
business offices. Cara will ask Laura if
the TEE presentation will be posted in Spark. Kathy will ask Rebecca about TEE
in her office.
Management
Accountability: Cara
reported that Stan Compton was unavailable to be on the SET and she will
continue her search for a replacement for Richard.
Scott reported that the Veteran’s Advisory
Council has been re-activated. There are
12 people on the advisory committee.
This group will take requests from the student veteran’s and assist
them. The first request from the student
vets is for Tri-County to become a Yellow Ribbon School. The group is looking into the requirements.
Review Next Steps for each SET:
Confirm Next meeting – Friday, March 8, 2019
