Academic Leadership Team (October 10, 2017)

Members Present:       Gayle Arries, Tiffany Blackwell, Jenni Creamer, Mark Dougherty, Matt Edwards, Penny Edwards, Stacey Frank, Linda Jameison, Tom Lawrence, Chris Marino, Mary Orem, Mandy Orzechowski, Sarah Shumpert, Tracey Williams
Members Absent:       Jackie Blakley, Tim Bowen, Rick Cothran, Adam Ghiloni, Scott Harvey, Glenn Hellenga, Lynn Lewis, Crystal McLaughlin, Brian Swords
Other Attendees:
Length of Meeting:     1.5 hours

 

The minutes of the September 26, 2017 meeting were approved as presented.

 

Galen DeHay reminded the group to notify Ken Kopera of any upcoming project needs.  Facilities and IT staff members continue to meet on Mondays at 3:30. The meetings are open and employees may drop in to discuss various needs.  Galen recently toured the Student Success Center and noted the following:

 

• Hope to have the Certificate of Occupancy in November.
• Impressive, innovative space.
• Plenty of meeting space that can be reserved via Outlook or on a monitor at the door.
• There will be an employee open house/tour prior to being opened to the public.

 

In addition, Galen noted the temporary space for offices in Ruby Hick, during the renovation.

 

• Curriculum & Instruction, Institutional Effectiveness, Senior Vice President, and Technical Skills for Success will be in the former Bookstore.
• Business Affairs will move to the former Tutoring Center.
• President’s Office, Public Relations, and Government Relations and Economic Development will move into the former TRiO office.
• The Foundation will move into the former Bookstore storage space.
• Human Resources will move into the former Student Development Suite.

 

Linda Jameison and Gayle Arries reported that a Wayfinding Project Charter is being developed.  The needs for the Student Success Center will be addressed first.

 

Galen announced that the Master Facilities Plan is moving along.  After interviewing potential companies, we are in negotiations with the committee’s recommendation.  The company will be able to utilize our academic plan as a driving force for the MFP and will help us to be more strategic in implementing our academic plan.  With the work that has already been done, the MFP should move quickly and may be ready by mid-spring.

 

Considering the color-coded chart, the group reviewed the activities from the Academic Leadership Team retreat.  The following items were discussed.

 

• Most are already existing projects.
• What are the dependencies?  ALT can determine those.
• Remember the original question – What can we do to take these actions to formulate them into a threshold/transformative experience?
• How can we use the activities we have to tie together into more integrated structures?  ALT can help PAC do this.

 

It was noted that, as we close this strategic plan and begin to develop the next 10-year vision, we may not want to create any new initiatives.  It may be better to wrap up what is currently underway, acknowledge what has been accomplished, and determine what will carry forward to either be completed as a one- year project or be considered to seed the next vision.  Galen will present this option to Executive Staff.

 

Announcements:

 

Chris Marino:

Reported on the Student Reaction to Instruction Incentives to Complete Project Charter.  Faculty Senate will take on this project, will make recommendations and consider appropriate incentives.  A work team will be in place soon. 

 

Gayle Arries:

Announced that the website has been launched.  Revisions and changes are taking place, and training sessions are scheduled.

 

Mary Orem:

Reported that focus groups on life-long learning and what a life-long learner looks like are underway.

For our DACA students, we are working on the college’s response and are reaching out to all students individually.  We have a procedure in place and must comply with state and federal regulations.

 

Sarah Shumpert;

Reported on the Banner 9 implementation and its integration with Blackboard.  She noted the phased approach:

• Snapshot method update
• Integration without the grade center
• Future integration with the grade center

 

Tiffany Blackwell:

Announced that this is college application month and her staff is visiting all the AOP high schools to help complete our application while it is free. 

 

Matt Edwards:

• Adjunct cyber security training has closed and there are quite a few adjuncts who did not complete it.  He will send a list of those faculty to the deans.
• With projects and technical problems, we are about two weeks behind on the Banner 9 project.  We are pulling in subject matter experts to help keep the move into Banner on track.
• The new data center is 95% complete.  The move into the center will be in phases, and they will be mindful of dates.  The center is in the former Shipping and Receiving area.
• Once we have the Certificate of Occupancy for the Student Success Center, the IT staff will be able to work on all the systems (fire, security, meeting space audio visual needs, etc.)
• We continue to increase our IT lanes and will eventually have three.
• They are hiring for the Service Desk and Systems Engineer positions now.  Re-tooling the Service Desk staff to allow for a runner to be available at all times. 
• For the Banner project, we will use Elucian.  Marshall University uses that product, and through discussions, validated what the consultants told us.  We are evaluating what really works and the support that will be needed to make the portal successful.  Webmaster and maintenance are included in the portal conversations. 

 

With no further business, the meeting was adjourned.

 

Recorded By:             Anne Bryan

 

Next Meeting:             Tuesday, October 24, 1:00, in RH 248

Academic Leadership Team Minutes November 14, 2017

Members Present:       Jackie Blakley, Tiffany Blackwell, Tim Bowen, Rick Cothran, Mark Dougherty, Penny Edwards, Stacey Frank, Scott Harvey, Linda Jameison, Tom Lawrence, Chris Marino, Mary Orem, Mandy Orzechowski, Sarah Shumpert, Brian Swords

Members Absent:       Gayle Arries, Jenni Creamer, Matt Edwards, Adam Ghiloni, Crystal McLaughlin

Other Attendees:        Ken Kopera, Mandy Hanks, Donna Palmer    

Length of Meeting:     2.0 hours

 

The minutes of the October 10, 2017 meeting were approved as presented.

 

Ken Kopera asked the group to let him know of any summer projects by February.  The Facilities and IT group continues to meet on Mondays at 3:00.  Ken encouraged members of ALT to stop by to discuss any needs.

 

Mandy Hanks presented the academic program review for Expanded Duty Dental Assisting. Her review focused on:

• The status of the program
• Where do we want to go?
• How do we get there?

 

Strategic program planning included:

 

• Enrollment - Targeted marketing to increase enrollment
• Professional Development - Increasing department chair money for faculty in the program
• Program Attraction/Edge – Purchase materials and equipment that will prepare students.
  • Digital Scanner
  • Instrument Washer
  • Portable X-Ray machine

 

Her summary noted that the Expanded Duty Dental Assisting program is vital to the college, our students, and the community, and the college’s initiatives are taking these students to new heights.  The college’s actions and resources are critical to moving the EDDA program forward. 

 

During the questions phase of the review, several challenges were noted;

 

• Lab Space
• The option of charging for services
• Faculty needs
• Gender diversity in the program
• Dental Assisting and Dental Hygiene are two different programs, so transfer is not seamless.

 

Galen discussed the Integrated Workforce Solutions Committee Charter and explained the need to create structure around our work with our business and industry partners and to present an integrated response to their needs.  While structured more as team, this will be a regular standing committee.  Members will participate as needed.

 

Scott Harvey led the discussion on the academic calendars and noted that there were no significant changes.  On the Fall, 2018 calendar, there was concern about registration opening on the Friday before spring break.  Scott will move that to the Wednesday before break, and will make that same change on the Spring and Summer 2019 calendars.  Based on the seven-year cycle, Scott noted that creep in the calendar and its effect on the time when faculty can be off.  He asked the group to be mindful of not scheduling events during breaks.

 

As discussion continued, it was decided that a group will convene to identify the calendar problem and to bring forward solutions.  Scott Harvey, Stacey Frank, Jackie Blakley, and Linda Jameison are the group members.

 

Another group will work to review the impact of Sessions I and J on the calendar.  Mandy Orzechowski will ask Deborah Brock to work with her on this issue. 

 

The group discussed the Maximum Student Load Policy and Procedure.  The group agreed that the program coordinator and academic advisor are the individuals who should approve a request to exceed the maximum hours.  Also, Scott will ask the deans and department heads for issues that need to be addressed in the procedure and will add a list of generic guidelines.

 

Scott discussed the Academic Fresh Start policy and noted that very few students qualify.  Scott, Adam Ghiloni, Glenn Hellenga, and Tiffany Blackwell will meet to review the policy to consider the goal of the policy and whether or not it is necessary.

 

The discussion on the Student Support Reference Card was postponed until the next meeting.

 

Linda Jameison and Lynn Lewis reported on the Diversity and Inclusion Project.  A climate survey will be presented to faculty and staff the results of which will inform how we move forward.  The team has had difficulty finding a time to meet, and they asked for support from supervisors to allow participation on the team.  It was suggested that a Solutions Workshop may be helpful for this group.  Sarah Shumpert will work with Lynn and Linda on this option. 

 

Chris Marino reported on the Incentives to Student Reaction to Instruction project charter.  He noted that the college has no institutional position on the use of incentives and employees have very different philosophies on using them.  The team will determine if we need an institutional position, and if so, what are the boundaries?  Faculty Senate is involved in this work, as well.  The use of student reactions to instruction could be tied with professional development and the EPMS.  Webinar and live training may help make it sustainable.

 

Jackie announced several retirements in her division.

 

Lynn noted that the Commission will vote on closing the Pharm Tech program at its December meeting.

 

With no further business, the meeting was adjourned.

 

Recorded By:             Anne Bryan

 

Next Meeting:             Tuesday, Decemb