Placement Committee Minutes (7/27/17)

Faculty/Staff Present

Andrea Barnett, Amanda Blanton, K.C. Bryson, Keri Catalfomo, Jenni Creamer, Allison Earley, Jennifer Hulehan, Trent Hulehan, Tasheka Johnson, Tracy Kilgore, Tom Lawrence, Amy Roberts, Julia Seligson, Carol Watts, and Elizabeth Cox.

 

Absent

Guest

Discussion

Andrea Barnett, Chair, for the Placement Committee opened the meeting.

• The following Procedure Numbers were reviewed and discussed with some changes made on some of the Procedures.  See below

• Procedure Number 3-2-1010.4 – no change
• Procedure Number 3-2-1015 – no change
• Procedure Number 3-2-1015.1 – change made on number 3 and should read as follows:
  3.  Upon approval by the Placement Committee, the recommendation along with supporting documents will be forwarded to the AVP for Curriculum and Instruction who will make the final decision and notify the requesting department head of the approval or disapproval.

• A discussion followed regarding Procedure Number 3-2-1015.1 in regard to other courses such as economics.  As currently written, this Procedure deals with English and Math only.  No decision was made.
• Carol Watts mentioned that the cost of testing students is more expensive with Accuplacer.  We may want to discuss the price of testing.
• The following changes were recommended for the Placement Committee Charter.

• Committee Purpose – The purpose of the Placement Committee is to ensure appropriate placement of students.  The committee recommends and reviews scores for placement.  The Committee approves all changes to recommended policies and procedures per PROCEDURE NUMBERS.
• College Officer to Whom Committee Reports – AVP for Curriculum Instruction.
• Committee Officers and Terms – Committee members will include the Department Head for Comprehensive Studies; at least one Comprehensive Studies Instructor from each of the disciplines of Reading/English and Math; the Department Head or CIA of English; the Department Head or CIA for Math; the Assessment Coordinator; a staff member from Institutional Effectiveness; the Dean of Arts and Sciences; Director of Advising (Ad Hoc).
• Date of Proposal:  2017
• Scope (include initial objectives and any decision-making authority):  Approves changes to recommended placement scores and forwards to AVP.
• Initial Objectives:  Continue evaluating placement procedures and scores.
• Approval Signature:  AVP
• Date of Approval:  7/27/17

 

There being no further business this meeting was adjourned, and the Task Force Committee for Multiple Measures followed.

 

Recorded by Elizabeth Cox

 

 

    

Placement Committee Multiple Measures Task Force Meeting (7/27/17)

 

Faculty/Staff Present

Andrea Barnett, Amanda Blanton, K. C. Bryson, Keri Catalfomo, Jenni Creamer, Galen Dehay, Allison Earley, Scott Harvey, Jennifer Hulehan, Tasheka Johnson, Tom Lawrence, Angel Luper, Carol Watts, Pam McWhorter, and Elizabeth Cox

 

Faculty/Staff Absent

 

Opening Remarks

• Andrea Barnett opened the meeting for discussion on the timeline to implement Multiple Measures.  Per Galen as there is no State mandate to implement at this time, Tri-County Tech wants to be proactive and not wait on the State to mandate.
• Angel Luper was asked by Andrea to be a member of the Multiples Measures Task Force.
• Andrea stated that she and K.C. Bryson are co-chairing this committee.
• K.C. presented for discussion a Multiple Measures Phase-In option over a three-year period beginning with Fall 2018.  Attached are the two handouts used in the presentation.  Limited discussion followed, but no decision was made.
• K.C. asked the question—are we placing student by course ready or program ready?  Keri replied for the Arts and Sciences Division, it has to be course ready.
• Jenni asked if it is Program Ready if you meet the prerequisites for math and English?
• Galen posed the following questions for the group—

• Are math and English the two pre-requisites that are the indicators of program ready?
• The placement test tells you what courses you place in for math and English only?
• English and math placement tests tell you the myriad of classes you may be placed?
• Use Accuplacer for what it was designed?

• Jenni suggested we use Program Ready using Multiples Measures individually for each program.  The next generation of Accuplacer will roll out in January 2019.  We need to decide a date that we are going to start using the new Accuplacer.  No decision was made.

• Other discussion points—

• Phase in MM over three years
• Flag a 3.0 GPA unweighted for placement of student and consider the student college ready.  Do we want to review courses taken that rendered a 3.0 GPA?
• Does the Phase approach preclude Course Ready or Program Ready?
• Placement scores are not predictor of success, but unweighted GPA is more accurate for placement.

• Andrea will schedule a meeting with Galen and Jenni to decide the philosophy of the Multiple Measures Committee.

 

There being no further business, the meeting was adjourned.

 

Recorded by Elizabeth Cox

FACULTY SENATE MEETING AGENDA, Friday, September 29th, 2017, RH248 12:00PM to 2:00PM

Introductory Remarks and Introductions

Approval of Prior Meeting’s Minutes Handled Electronically

• Introduction of Emma Robinson- Coordinator of Student Resource Programs
• Introduction of Chris Marino-  SMART evaluations update

Old Business

• Revisions of By-Laws and Constitution

New Business

• Jonathan Warnock- Introduce Free Education to TCTC employees for self and families.
• Jonathan Warnock- Adjunct Payment Schedule

Committee Reports

• Standing Committees Updates
  • Matt Simon- Calendar
  • Laura McClain- Leading Edge
  • No Current Senator- Curriculum
  • Project Charters and Work Teams
• Stacey Frank- Academic Leadership Team Update
• Penny Edwards- AACC Update

 

Other Matters

Schedule next meeting

Adjournment

Service Excellence Team 9-15-17

SERVICE EXCELLENCE TEAM 
Meeting Minutes 
Date: September 15, 2017

Opening: The regular meeting of the SET was held in RH 245 on Friday, September 15, 2017. The meeting was called to order by Cara Hamilton at 10:00 a.m.

Present:  Cara Hamilton, Aida Laham, Kathy Brand, Laura McClain, Scott Jaeschke,

Absent: Richard Parker, Lynn Lewis

Lisa Anderson will be resigning due to her upcoming retirement.  Cara will look into a replacement for the Talent Management subgroup.

Celebrations:

• Cara Hamilton shared an experience of her reaching out to a worker at McDonald’s.  The employee has gotten in touch with Cara regarding pursuing her GED and continuing her education.  Cara has connected her with the IBEST program director.  Cara reiterated the importance of making a difference, “one student at a time”.
• Laura shared her classes’ 100% exam pass rate.  She appreciated Galen DeHay personally bringing a WOW recognition card to her.  Kathy reported that Dr. Booth has shared this information with the Commissioners.
• Laura also shared that she responded to a student who had asked a question on the CCE website regarding the medical assistant program. She stated making that personal contact and establishing a rapport with students makes a difference.
• Cara shared information from attending Leadership SC and hearing Latoya Dixon speak on transforming experiences in SC.  She stated it made her realize even in the poorest performing schools across the state, progress is being made because of teachers and leadership that care about student well-being. Ms. Dixon repeated that caring people make the difference in helping improve performance results in under resourced areas.   
  Review Decision & Action Tracking from last meeting: Action items were reviewed and updated from the last meeting (see tracking chart below) 

Communication- Aida reported TCTC shirts are being distributed to new employees. She stated Janelle Peoples is a new member on her sub-team. Kathy asked where the link for employees to order additional apparel was located.  Aida stated it wasn’t live to date.  Cara suggested Aida talk to Rebecca Eidson regarding having the link/tab for ordering additional TCTC apparel be placed on the eTC site in order for employees to easily access it for purchasing apparel. This tab could possibly be in more than one location on the website, and the locations would need to be communicated to employees. 

Talent Management: no report

Recognition: Laura stated her sub-team met on August 23, 2017.  Jeannie Otey attended for IT and shared an example of the portal for employee recognition.  Pam McWhorter will be assisting with the portal going forward.  Laura stated she was pleased with how the electronic recognition site was progressing and was excited about how it would track information that could be used for the Sweet Cart, etc.  The portal will be piloted before going public.  No date was given for when this would take effect. Laura reported the group is looking into purchasing a cart for the Sweet Cart Crew. Aida stated she will ask Eric if there is an extra cart available on campus. Laura stated purchasing in bulk seemed to be the best way to go. Quotes are being gathered for Sweet Cart items and water labels.  T-shirts for the sub-team are also being looked into. Laura stated the idea of introducing this to faculty and staff during a large meeting like Convocation is being considered and using marked/dotted programs to give out the first treats during the meeting would be a good introduction.  If a cart is secured, glamming it up would be a group effort. Cara stated that employee recognition makes a difference and thanked Laura and her group for their hard work.
Measurement: Scott reported the following:

• I’ve been thrilled to get eight sets of iCARE survey responses from across the College—four from academic departments, two from academic divisions, and two from administrative offices. Some sets are comprised of a single group response and some sets include a stack of individual responses. So we have lots of great data for review.
• My sub-team members and I are beginning the analysis and coding work which will likely continue through the end of October.
• A few preliminary trends have emerged—some groups had no trouble identifying daily and semester responses while other groups struggled with the longer-term answers; there appears to be a disconnect for some faculty members between intention and impact (especially evident in the Competency standard); and I got a lot of verbal feedback from faculty members with concerns about viewing the College through a customer service lens. This suggests that we need to keep beating the drum on our education campaign.

Service Obstacle System- Richard: no report
Academic – Member At-Large:  Lynn: no report 
Management Accountability: Cara shared the Greenwood Hall research on the cost of colleges losing students, emphasizing that over $16 billion is lost because of attrition.  The research showed 84% of students who leave school do so not because of financial burdens or academic difficulties, but because of academic “customer service” reasons.  Cara reiterated the importance of how we treat our students and the challenges we continue to face with customer service.
Review Next Steps for each SET:
Confirm Next meeting – Friday, October 6, 2017 at 10:00am in RH 245  

Faculty Senate Meeting Minutes (8/7/17)

In Attendance: Stacey Frank, Laura McClain, Meredith McClure, Gregg Corley, Julia Seligson, Debbie Vance, Justin Herndon, Bill Leverette, Mary Orem, Mia Tensley, Mourning Pace, and Penny Edwards.

 

Not in Attendance: Matt Simon, Andrea Barnett, and Anne Barnes

 

Guests: E. J. Aman

 

Welcome and Agenda:

 

Stacey called the meeting to order at 1:03PM and welcomed the faculty and guests.

 

Minutes of the April 26, 2017 meeting were distributed and approved electronically prior to this meeting and have been posted to eTC.

 

Chief Aman was in attendance to discuss some new changes to the campus police department. First, they completed a staffing analysis and have decided to not have an officer at the ITC Bldg (Sandy Springs Campus) and change this to card access only. If a faculty member needs to teach there and does not already have access added to their ID card, it is a quick change. The faculty member or their supervisor needs to let campus police know and it will be added. The other conversations for staffing included how to staff the new Oconee Campus. Chief Aman also wanted to dispel any misconceptions of the staffing of officers. The campus is NOT staffed 24/7. There are operating hours of the college in which the officers follow. They are staff employees that are on 37.5 hour work weeks currently as well. One officer gets here at 5:45 in the morning in order to have all buildings open and the campus available to faculty for 8AM start times. The campus officially closes at 11PM during the Fall and Spring semesters and 10PM during the Summer term. On Fridays, the campus closes at 7PM. On Saturdays, depending on the needs and activities of the college, the campus is opened from 7AM until 2. The Campus Police ask that you respect these hours, so that officers are not accumulating overtime. If faculty and staff do not leave, the campus police cannot leave. If you need to, inquire about having VPN access installed on your laptop and taking your work home.

 

Additional information from Campus Police is to understand that you are responsible for what is in your office and for keeping your door locked. Campus Police are responsible for exterior doors. The Budd Group are responsible for interior doors. Remember that since others have access to your office space, you need to be aware of potential FERPA violations and secure these items.

 

Old Business: In April’s meeting, Stacey requested that Senators research and review the Senate By-Laws and Constitution in order to make recommendation on how we might ‘beef’ them up. Due to time constraints, this item has been pushed back until the next meeting. The motion was made by Debbie, Laura seconded. The motion carried unanimously.

 

New Business:

 

Nominations and election of Vice- President and Secretary for the 17-18 academic year. The roles and responsibilities of Senators was read aloud. Mia was nominated for the position of Vice- President. Stacey made the motion, Mary seconded, the motion carried with a unanimous vote. Mourning self-nominated for the position of Secretary. Mary made the motion, Laura seconded. The motion carried with a unanimous vote.

 

How to Use Starfish: The Academic Standing work group wanted to make sure that Senators passed down information on what’s coming regarding using Starfish. This work group is looking for faculty to provide input as a “Here’s Why You Need to Use Starfish” process is developed. Additionally, “How to Use Starfish” will be something that comes out of this as well. More to come in the future from this work group.

 

Veteran Resources: Stacey, along with Lori Morissette and Mark Dougherty, recently met with the Greenville Vet Center and Upstate Warrior Solution on a partnership opportunity so that TCTC can provide resources for those services that we cannot provide to veterans. Greenville Vet Center can provide professional counseling to veterans and their families. Upstate Warrior Solution will be able to help with housing, food, healthcare, and many other things. These organizations will also have office hours within Patriot’s Place weekly and/or bi-weekly for veterans to drop-in and see who they are and how they can help. Additionally, Backpacks for the Brave will take place on Tuesday, August 22^nd, 2017 beginning at 9 and running until 10. If you have veterans in your classes or as your advisees, be sure to point them towards Patriots Place in AD109.

 

Adjunct Expo: The annual Adjunct Expo will be on Saturday, August 26, 2017. This was a great event last year and with a wonderful turnout. We are hoping for it to be even better this year. Some Senators will be helping during the Expo to serve as Ambassadors and direct faculty where to go and pass out schedules, etc.

 

Adjunct/ Lecturer Elections: Per the By-Laws, adjunct and lecturer representatives will need to be in place by September 10^th. Stacey will send out this information at the beginning of the semester to the division deans.

 

Additional Reports and Committee Updates:

 

MyFocus Report Project Charter: Penny reported that she and Jackie Blakely are co-chairing this project charter. They are developing professional development activities that will help faculty to identify how to use SmartEvals to improve teaching. There are customizable areas within SmartEvals where faculty can make their own questions that relate to the class. This is a work in progress.

 

Calendar Committee: Mary states that they have been meeting and are currently working on the Summer 2019 calendar.

 

Ticket Appeals Committee: There were more than 20 faculty that had interest in this committee. To serve in the capacity that Campus Police needs, several were appointed. Health Ed will be Ashley Brady and Susan Curtis. Comprehensive Studies will be Kim Hartley. BP&S will be Jackye Murphy. A&S will be Mohamad Ghobadi. Senate will be Debbie Vance.

 

The next meeting will be held in September and invitations will be sent at a later date.

 

Motion to adjourn was made by Mia, seconded by Debbie. Motion carried unanimously.

 

Adjourned at 3:10PM

 

Minutes reported by S. Frank