Academic Leadership Team 7-26-16

Academic Leadership Team

July 26, 2016
1:00 pm
Ruby Hicks Hall, Room 248
Members Present:     Doug Allen, Gayle Arries, Tiffany Blackwell, Jackie Blakley, Jenni Creamer, Mark Dougherty, Matt Edwards, Penny Edwards, Adam Ghiloni, Scott Harvey, Linda Jameison, Lynn Lewis, Chris Marino, Crystal McLaughlin, Brian Swords, Hap Wheeler, Tracey Williams
Members Absent:      Tim Bowen, Rick Cothran, Stacey Franks, Glenn Hellenga, Sarah Shumpert
Other Attendees:     
Length of Meeting:   1.50 hours

The minutes of the June 28, 2016 meeting were approved as presented.

Scott Harvey distributed and discussed the Spring 2017 Enrollment and Academic Calendars.  The group suggested the following revisions:
Enrollment Calendar:

·         Change to Financial Aid Priority Processing Date.

·         Change to Residency Priority Processing Date.

·         Under December 20, remove the reference to “Compass.” To be consistent,  Gayle Arries will send Scott the wording that Marketing has been using.

·         Add the “College Closed” dates.

·         Add a description of “Drop” and “Withdraw” and a reference to the policy.

Academic Calendar:

·         At the top, include the wording that the dates include exams.

·         On all Friday deadlines, note 2:00pm.

·         Replace “Incomplete Grades” with “Incomplete Work Due.”

·         May want to consider a glossary of terms.

 After these changes are made, the calendar will be published.

Mark Dougherty distributed and discussed the Death of a Student Policy and Procedure.  The policy had no changes. 

The group suggested the following revisions to the procedure:

·         Page 2, # 6, add Marketing and Financial Aid to the list of offices.

·         Page 2, #8, deleted that paragraph.

·         Page 3, *, delete that notation.

Much discussion took place on how Corporate and Community Education students were included in this procedure.  With this issue unresolved, the procedure was withdrawn.  It will be reviewed and revised and will come before the Academic Leadership Team at a later meeting.

At this point, Galen welcomed Penny Edwards to the group.  Penny has been named to the AACC Faculty Council.  Penny will join different college groups and committees to see if they help with her work with AACC.

Copies of the Project Charter Team Interest Forms and an overview were distributed.  The project board members will review the forms and send forward a recommended team of around 7 members.  The proposed teams should be sent to Anne by August 5.  Things to consider when reviewing the forms

·         Evaluate as it relates to that project.

·         Considerations if it is a brand new employee.

·         Are there any missing pieces.  Do others need to be tapped?

·         Adjunct and part-time employees:  the length of the project (typically a year) and the hours involved would most likely prohibit these employees from participating.

Announcements:

Jenni Creamer

·         Enrollment is tracking where we want to be.

·         Distributed a list of the orientation sessions for the week of 8/8/16 and the morning and afternoon schedules.

·         These sessions will not compromise the orientation outcomes.

·         We are using Success Coaches and will not ask faculty to advise during that week.

·         Very intentional due to our resources.

·         Still developing a way to handle overrides during that week.

Scott Harvey:

·         Noted an ISIS report that shows the number paid.  This information may help with capacity issues.  It was noted that many of our students wait until the last day to pay their tuition.

·         The TCTC diploma has been re-designed.  It has a cleaner look, and the language is consistent with the language for degrees and certificates.

·         On August 4, the Vice President of Astra will be on campus to demonstrate that product.  Astra is a master scheduling software.  All are invited to attend the presentation.

Gayle Arries:

·         Invited the group to an update on the 4CAbles Future camp on July 29, at 9:00, in RH 248

·         Noted that we are trying to put a positive spin on this fall’s parking challenges.     

o   Safety signs will be all over campus.

o   “Lot Full” signs will be posted.

o   The black fences around the construction site will be covered with banners about parking.

o   A direct mailer to students with parking information.

·         It was suggested that we include parking information in the orientation sessions.

Chris Marino:

·         After the program evaluation was completed, Tri-County placed 88.5% of its graduates, and had no programs on probation, suspension, or cancellation. 

With no further business, the meeting was adjourned.

Recorded By:             Anne Bryan

Next Meeting:            Tuesday, August 23, at 1:00, in RH 248