Academic Leadership
Team
May 11, 20161:00 pm
Ruby Hicks Hall, Room 248
Members Absent: Brian Swords
Other Attendees:
Length of Meeting: 2 hours
Galen gave an overview of the afternoon and then noted
upcoming work on the IT fiber network.
The Friday before and the weekend of Memorial Day, the network cable
will be re-routed to loop around the perimeter of campus because of the
upcoming new construction. The campus
will be closed on May 28 and 29. The
regular maintenance window on Friday May 27 will be extended to allow for work
on the systems that are most used to get them up faster. Reconnecting all the buildings will take
longer and will be prioritized so that there is as little disruption, as
possible. If there is a delay in the
work that weekend, we will still have the existing lines, and will use
those.
Payroll should be completed by then. CCE will have to move two classes, but that
is not an issue for them. The Anderson
Campus, Easley Campus, and units with special activities have been notified.
In reviewing the project charters, Galen noted that since the
small groups created the document, he would propose that those members be the project
board. With their knowledge of the
project, they could better help the project team and could provide strategic
management for the team. He stressed
that the board needs to understand that the team may further modify the
charter.
At this point, Galen welcomed Tracey Williams, the new One
Stop Director, to the group.
The members of ALT broke into their project groups to
consider when the project’s deliverables could be completed. The time line ran from July 2016 through June
2017 and included blocks for SACSCOC and the FY ’18 budget development. Reviewing the time line, the following was
noted:
·
Most of the deliverables are to be completed by
December 2016. Is that doable?
·
FY ’18 budget may drive some decisions.
·
SACSCOC may trump other work in October.
Chris noted that the student characteristics work is a
partial dependency. The work will inform
and help design the project, but nothing is so dependent that the teams cannot
start work without it. The student characteristics will feed into the projects
as they are available.
Galen distributed and the group reviewed and discussed the
definitions of dependencies.
Galen distributed and the group reviewed and discussed the
handout Forming a Project Team. The people in the small group that drafted
the project charter are the most knowledgeable about it, and should comprise
the project board. The project board
will be trusted to choose the project team, and the team will not be submitted
to Executive Staff for approval. The project
board will report the supervisor and review with those closest to the work.
The members of ALT discussed how to choose team members, and
suggested inviting employees to apply to the team. This would create a broader net and allow
individuals interested in the project to be involved. It was stressed that the selection needs to
be a standardized approach.
ACTION ITEM:
Subgroups will work on numbers 1, 2, and 3 of the Forming a Project Team process and be prepared to discuss their
work at the next meeting.
Further discussion noted the need for training for the
project board, project team, and team members.
The next meeting will involve reviewing project team roles
and creating a standard approach for identifying team members.
The minutes of the March 22, 2016 meeting were approved as
presented.
With no further business, the meeting was adjourned.
Recorded By: Anne Bryan
Next Meeting: Tuesday,
May 24 at 1:00, in RH 248
